November 30, 2020

Newsticker: Information on the coronavirus

The university management informs employees, students and applicants/prospective students continuously about current developments regarding the coronavirus. Information on examinations, studies, digital teaching, enrolment, work organisation and childcare.

November 30, 11 a.m.: Permission for onsite teaching and examinations in the WS 2020/21 and updating of the CoronaVO BW and MWK

**Updated version of the rectorate decision of 24.11.2020**

The State Government will soon be updating the Corona Guidelines BW and the Corona Guidelines MWK. As soon as the updated guidelines have been published, we will link them to the corona newsfeed. As the university has already announced, the rule banning onsite teaching will be extended. This extension initially applies until the beginning of the lecture-free Christmas holiday period, which begin on the 23.12.2020. The Ministry of Science has already informed the university, that it is expected that the ban on onsite teaching will be extended once more after the Christmas holidays.

For the period where onsite teaching is banned, certain teaching events and examinations that require your physical presence will be permitted if they have been approved by the rectorate and if such cases are covered by the exceptions listed in the MWK guidelines. In accordance with this, the following exceptions are permitted:

  1. Practical teaching sessions, particularly those that require special laboratories or workspaces, including sporting facilities, at universities. In particular, this includes practical laboratory lessons, practical lessons in apprenticeships that require patient contact – only if the hygiene guidelines of the clinic or teaching hospital can be complied with – dissection courses and teaching events that are largely practical,
  2. Examinations, particularly final examinations,
  3. Entrance and admission procedures, …

but only if these are absolutely necessary and cannot be replaced by electronic information and communication technologies or other distance learning formats.

In its last session on 24.11.2020, the Rectorate decided that teaching events and examinations that are considered absolutely necessary, as specified above, may still take place. In such cases, the following rules must be complied with. These rules apply for the entire winter semester, as long as the legal conditions remain unchanged:

  1. Onsite teaching is considered “absolutely necessary” if not allowing onsite teaching would result in the duration of study being extended.
  2. Any decisions about whether an onsite teaching session is necessary or not can be made using the following diagram: According to the exam regulations, is the practical teaching session (laboratory placements or events with practical sections) necessary for ensuring academic progress in the winter semester 20/21? Yes: Could the onsite teaching session be replaced by electronic information and communication technologies? Yes: Teach using a digital format. No: Does the practical session require special laboratory or work spaces, including sports facilities, on campus or a special off-campus facility or environment? No: Postpone it until after 30.03.2021. Yes: Is the teaching session considered absolutely necessary in the winter semester 2020 in order to ensure that the study period does not have to be extended? No: Postpone it until after 30.03.2021. Yes: Conduct the onsite teaching session in the WS 20/21

If the relevant practical teaching session has not been approved by the rectorate for the winter semester 2020/21, the decision about whether practical teaching events can be conducted or not, in accordance the diagram above, must be made by the Committee for Student Affairs and Teaching upon request from the lecturer. The Committee for Student Affairs and Teaching can delegate this decision – either fully or in part – to the Divisional Director.
If the practical teaching session is offered as part of a number of different study programs, and the responsible Committees for Student Affairs and Teaching are unable to agree, the Divisional Director of the faculty is responsible for deciding which committee is responsible for the module in question.

Practical events approved by the Committee for Student Affairs and Teaching must also be submitted to the rectorate.

  1. Practical teaching sessions that involve the presence of more than 20 people in one room must still be approved by the rectorate.
  2. Teaching sessions that are absolutely necessary and can be held outdoors may be held, in accordance with point 2 and only if the corona guidelines can be complied with, such events may however only be conducted in groups of a maximum of 2 people.
  3. Oral and written examinations may be conducted onsite, in accordance with chapter IV of the Corona Guidelines for University Operations in the winter semester 2020/21 at the University of Stuttgart. The hygiene regulations must always be adhered to. This especially applies to the following examinations:
    • Exams that are part of final module examinations and course examinations.
    • Oral examinations. If the candidate agrees, oral examinations may be conducted via video conference for as long as § 1a para. 8 Corona-VO MWK is valid, and in accordance with the University of Stuttgart’s Corona Statutes and the examination regulations for as long as the corona pandemic lasts. Only the examiner, observer, keeper of the minutes and the examination candidate may be present for the exam.
    • Oral state exams for students enrolled in teaching degrees for teaching at high school level.
    • Term papers and final theses that require the use of a special laboratory or workspace at the university.
    • Oral presentations that are part of term papers and final theses, the point pertaining to oral examinations being held via video conference and about who may be present also apply here.

Exams organized centrally be the examination office may only be held if it is possible to comply with the hygiene regulations at all times. 

  1. So-called “preliminary examinations” are subject to approval from the rectorate.
  2. Viewings of graded exams will be permitted from December 1, 2020, in accordance with the regulations specified in the Corona Guidelines and with a group size of maximum 20 people.
  3. Learning spaces, computer pools and institute libraries that have already reopened will remain in use, but access to learning spaces is only permitted if you sign-up in advance.

Furthermore, the Rectorate has also taken the decision to extend the following infection protection measures:

Only exam candidates and the members of the examination board may be present at doctoral and habilitation exams.

November 4, 7:30 a.m.: Resolution on temporary home office recommendation

Due to the dynamically developing corona situation in Baden-Württemberg and Stuttgart, and in accordance with the Federal and state resolution from 28.10.2020, the University of Stuttgart asks all employees to work from home if possible and in consultation with their supervisor. Those working from home must ensure that they can be reached via telephone or email. Furthermore, from 9.11.2020, all offices and workspaces may only be used one person at a time where possible. This resolution applies until 23.12.2020.

If it is not possible for an office space to be used by just one person, a distance of three meters between people must be maintained, and the current hygiene regulations must also be adhered to at all times. If it is not possible to maintain the minimum distance, a face mask must be worn at all times or further protective measures, such as the installation of plexiglass screens to protect against droplet infection, must be put in place. Visitors must be limited to an absolute minimum and all visitors must follow the abovementioned hygiene regulations.

If you have any questions about using office or workspaces, please ask your supervisor and the Safety Department. To do this, please use the new central email address for corona questions: corona-info@uni-stuttgart.de

November 3, 12:30 p.m.: Exceptions for In-Person Events and Additional Infection Protection Measures

On November 1, 2020, the state government updated the CoronaVO Baden-Württemberg and the supplementary CoronaVO of the Ministry of Science. According to this update, in-person attendance at the universities is suspended until November 30, 2020. As was already the case at the beginning of the summer semester, instruction will be primarily digital. Only absolutely essential practical courses that generally require the use of special laboratory and work rooms, as well as examinations, may be conducted in class, subject to prior approval by the Rectorate.

In its meeting of November 3, 2020, the Rectorate decided that the events listed below in accordance with § 1a (8) CoronaVO BW in conjunction with § 1a Abs. 2 CoronaVO MWK are mandatory and may therefore be held in attendance:

  1. Examinations that require presence, in particular the following examinations:
  • Oral state exams for the teaching profession at secondary schools
  • Oral examinations in the courses of study at the Universität Stuttgart; with the consent of the student, oral examinations may also be held via video conference during the period of validity of § 1a (8) CoronaVO MWK in accordance with the regulations of the statutes of the University of Stuttgart to supplement the examination regulations of the university for the duration of the corona pandemic. Only examiners, assessors, minute takers and examination candidates attend the examinations.
  • Written exams, if they have already been scheduled for November
  • Student research projects and final theses that require the use of special laboratory or work rooms at the University of Stuttgart
  • Oral presentations in the context of student research projects and final theses; the restrictions on oral examinations via video conference and on the circle of participants apply accordingly.
  1. Mandatory laboratory internships that require the use of special laboratory or workrooms at the University, in particular laboratory internships that were already approved by the Rectorate under the same conditions in summer semester 2020 or for winter semester 2020/21. The same applies to mandatory laboratory internships that were approved by the study commissions according to the new version of the Corona Guidelines for the winter semester 2020/21, provided that a risk assessment has been prepared for them and the requirements of the University of Stuttgart's hygiene concept are met. The Rectorate must be notified of these cases immediately.
  2. Mandatory outdoor courses may be held in accordance with the Corona guidelines with the restriction that the maximum group size is limited to 2 individuals.
  3. School internship semesters already in progress are permitted, provided the schools are still open.
  4. Already opened learning rooms, computer pools and institute libraries may continue to be used, provided that access to the learning places is only granted after registration.

In its meeting on November 3, the Rectorate decided in accordance with § 5a CoronaVO MWK on the following additional infection-protection measures, initially limited until November 30, 2020:

  1. Only examination candidates and members of the examination boards may participate in doctoral and post-doctoral examinations.
  2. Where the Corona Guidelines allow examinations to be viewed in the presence of groups of up to 20 persons, these are deferred. Digital examination viewing and individual appointments under the conditions of the Corona Guidelines are still permitted.

Supplemental note on the extension of the mask obligation:

The new version of the Corona Regulation also extends the obligation to wear a mouth-nose cover (required mask), particularly for courses and examinations. Until further notice, all courses and exams that can be taken in a classroom are subject to the obligation to wear a mask for both teachers and students. Exceptions are only possible if there are other equivalent protective measures, such as suitable Plexiglas dividers. Doctoral and post-doctoral examinations are not affected by the extension of the mask obligation, as these are not part of the attendance study program.

In addition, the obligation to wear masks also applies to the areas of the university and institute libraries that are open to the public, as well as to the learning rooms and computer pools that remain open, unless other equivalent protective measures are in place, such as partitions.

November 3, 7:30 a.m.: The Rectorate is preparing a resolution on recommendations for emergency, short-term measures for working from home and to regulate single-use of offices and workspaces. The decision will temporarily expand the rules governing working from home, in accordance with the university’s hygiene concept, which applies until July 31, 2021.

**Update on November 3, 11:30 a.m.: The decision will be announced shortly after further clarification.**

Due to the rapidly increasing number of corona virus infections – not only in the Stuttgart region, but also at the University of Stuttgart – and the resulting health risks, the Rectorate will use its sitting on November 3 to respond to demands to pass a resolution that ensures that University of Stuttgart employees work from home if possible until December 15. In terms of teaching, which is due to begin on November 2, 2020, the risk of infection here must also be reduced to a minimum. In order to achieve this, the Rectorate will temporarily expand the scope of the university’s Hygiene Concept, which initially applies until July 31, 2021.

In accordance with the resolution, from November 2, 2020 until December 15, 2020, offices and workspace can only be used by one person at a time, or by a number of people if it is possible to keep a distance of 3 meters (double the minimum distance defined for social distancing) and as long as the hygiene concept can be followed.

October 30, 3 p.m.: No in-person events as of November 2

The Ministry of Science, Research and Art Baden-Württemberg (MWK) announced on Friday, October 30, 2020, that online teaching will be standard until the end of November. According to this, in-person events can only take place where it is epidemiologically justifiable and absolutely necessary to ensure the successful completion of the study program in the winter semester. From the ministry's perspective, these include in particular examinations, laboratory internships and practical training components. According to the MWK, the university and state libraries will remain open in November, subject to special protective measures, in order to continue to facilitate scientific work.

 This means for the University of Stuttgart:

  • All events that have so far been planned in attendance can only take place online in November, apart from the defined exceptions such as for internships.
  • Exams (oral, written, doctoral and postdoctoral examinations) can be held as before. However, only the members of the examination board and the examinee are to be admitted.
  • All excursions are cancelled in November.
  • The previously open libraries, learning rooms and PC pools will remain open. Here again, special attention is to be given to the mask obligation and to the hygiene rules.
  • Only mandatory in-person events that have been approved via risk assessment through the rectorate can be held in November. Further in-person events cannot be approved, however.
  • General university sports shall not be held as attendance events. Sports courses can only be held online in November.
  • No in-person student events planned from November 2 to November 30 are possible.
  • Administrative units such as the Examination Office or the Central Student Advisory Service may generally be available only by telephone and online in November.
  • For committee meetings in the academic self-administration, it is strongly recommended not to meet in person, but rather virtually.

The university therefore asks you to avoid being present on campus or in the university buildings in November and to come to the university only in urgent cases. Please check our Corona website regularly for further developments.

Based on the information currently available to the Rectorate, it must unfortunately be assumed that the current situation will not change before Christmas.

signed
Wolfram Ressel, Rector
Hansgeorg Binz, Vice Rector for Teaching and Continuing Education
Jan Gerken, Chancellor

FAQs – Questions and answers on the current situation

Application, enrollment, student status, fees and contributions

Enrollment is done via the campus management system C@MPUS. Please see the enrollment website for more details.

Enrollment is done via the campus management system C@MPUS. Due to the closure of the Student Services Center/House of Students (Haus der Studierenden), it is currently not possible to enroll personally. 

Documents that cannot be uploaded in C@MPUS should be sent by post or as a scan by e-mail to the Admissions Office. The required certified copies must be submitted after entry.

Whenever you contact one of the university departments by e-mail, please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

The Rectorate at the University of Stuttgart has agreed the following measures to support affected students as they transfer to a master’s study program:

  • The period of validity for conditional admissions determined in the summer semester 2019, and whose three-month period of validity would end in the summer semester 2020, has been extended for the duration of one semester. This means that students with a conditional offer for a place on a master’s study program who were unable to prove completion of their bachelor’s study program by 31 May 2020 (enrollment deadline), may now enroll on the Master’s study program in the winter semester 2020, without needing to reapply for the master’s study program.

  • For students studying a bachelor’s study program at the University of Stuttgart, who also wish to enroll for a master’s study program at the University of Stuttgart, the number of preferable master's modules regulated in the bachelor's examination regulations will be increased. Instead of the previously planned maximum of 24 ECTS credits, up to 54 ECTS credits from a master's study program specified in the bachelor's examination regulations can be brought forward in the summer semester 2020. Due to this regulation, bachelor students have the possibility to change to a master's program one semester later without extending the total duration of study. The increase in the number of master modules that can be taken in advance will also apply in the summer semester 2020 and the winter semester 2020/21.

Undergraduates with a conditional offer for a place on a master’s study program must enroll by on the master’s study program by November 30, 2020.
Further information about enrollment can be found on the enrollment webpage.

For students wishing to enrol on a study program where a pre-course internship is mandatory and who face unenrolment in the winter semester 2020/21 because they have been unable to find an internship placement due to the current economic situation and are therefore unable to show proof that they have completed such an internship placement, are politely asked to contact the relevant internship office or examination committee.

The deadline for delivering proof of the completion of a pre-course internship can be extended by one semester by the abovementioned officials if the student is able to show that s/he already has an internship placement and will have completed this placement by the end of the winter semester, or they can show that their attempts to find an internship placement were unsuccessful. The responsible internship office and examination committee can provide more details about what is required to obtain an extension.

International students who were unable to travel to Germany for the summer semester 2020, and who were unable to use the online study programs, or students who were unable to use online courses due to childcare issues, may be entitled to a refund for the summer semester tuition fees. Furthermore, it is possible to waive the fees for the winter semester 2020/21, for students who find themselves in financial hardship through no fault of their own, and are thus unable to pay the tuition fees for re-registration in the winter semester 2020/21. Details of the conditions, the necessary documents and the application forms can be found on the tuition fees web pages.

The lecture period for the winter semester 2020/21 begins on November 2, 2020. If unenrollment is carried out up to one month after November 2, 2020 then you will be able to receive a refund for the fees listed above. More information about this and the requirements for unenrollment can be fund on our webpage about refund and fees under the title refunds in the case of immediate unenrollment.

  • In the winter semester 2020/21, the University of Stuttgart will recognize corona-related issues as a reason for immediate unenrollment. Please submit an application for unenrollment.

  • The regulations and deadlines for the reimbursement of fees in the case of immediate unenrollment still apply in this case. Please submit your request for reimbursement.

Due to the current situation, we will accept applications and documents as an email scan sent to this address or you can submit the application in paper form and the documents as photocopies by post to the student secretary. Certified copies (or original documents) must be submitted at a later date as soon as the consultation hours at the Haus der Studierenden are open again. If you already have a certified copy, you can of course send this by post or put it directly in the letterbox at Haus der Studierenden werfen.

Whenever you contact one of the university departments by email, please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

Student counselling services, such as study guides, writing workshops or learning guidance, are still available at the University of Stuttgart via email and telephone.

The Studierendenwerk Stuttgart has published FAQs on its website [de] that answer questions about the corona pandemic at BAföG. Topics include:

  • BAföG application
  • Parents with temporarily reduced income
  • Right to financial support from parents
  • Unemployment

Further information on financing possibilities in the Corona crisis such as emergency funds and bridging assistance can be found on the website of the Studierendenwerk [de].

Teaching

The lecture period of the winter semester 2020/21 begins on November 2, 2020 and will end on February 13, 2021.

November 3, 12:30 p.m.: Exceptions for In-Person Events and Additional Infection Protection Measures

On November 1, 2020, the state government updated the CoronaVO Baden-Württemberg and the supplementary CoronaVO of the Ministry of Science. According to this update, in-person attendance at the universities is suspended until November 30, 2020. As was already the case at the beginning of the summer semester, instruction will be primarily digital. Only absolutely essential practical courses that generally require the use of special laboratory and work rooms, as well as examinations, may be conducted in class, subject to prior approval by the Rectorate.

In its meeting of November 3, 2020, the Rectorate decided that the events listed below in accordance with § 1a (8) CoronaVO BW in conjunction with § 1a Abs. 2 CoronaVO MWK are mandatory and may therefore be held in attendance:

  1. Examinations that require presence, in particular the following examinations:
  • Oral state exams for the teaching profession at secondary schools
  • Oral examinations in the courses of study at the Universität Stuttgart; with the consent of the student, oral examinations may also be held via video conference during the period of validity of § 1a (8) CoronaVO MWK in accordance with the regulations of the statutes of the University of Stuttgart to supplement the examination regulations of the university for the duration of the corona pandemic. Only examiners, assessors, minute takers and examination candidates attend the examinations.
  • Written exams, if they have already been scheduled for November
  • Student research projects and final theses that require the use of special laboratory or work rooms at the University of Stuttgart
  • Oral presentations in the context of student research projects and final theses; the restrictions on oral examinations via video conference and on the circle of participants apply accordingly.
  1. Mandatory laboratory internships that require the use of special laboratory or workrooms at the University, in particular laboratory internships that were already approved by the Rectorate under the same conditions in summer semester 2020 or for winter semester 2020/21. The same applies to mandatory laboratory internships that were approved by the study commissions according to the new version of the Corona Guidelines for the winter semester 2020/21, provided that a risk assessment has been prepared for them and the requirements of the University of Stuttgart's hygiene concept are met. The Rectorate must be notified of these cases immediately.
  2. Mandatory outdoor courses may be held in accordance with the Corona guidelines with the restriction that the maximum group size is limited to 2 individuals.
  3. School internship semesters already in progress are permitted, provided the schools are still open.
  4. Already opened learning rooms, computer pools and institute libraries may continue to be used, provided that access to the learning places is only granted after registration.

In its meeting on November 3, the Rectorate decided in accordance with § 5a CoronaVO MWK on the following additional infection-protection measures, initially limited until November 30, 2020:

  1. Only examination candidates and members of the examination boards may participate in doctoral and post-doctoral examinations.
  2. Where the Corona Guidelines allow examinations to be viewed in the presence of groups of up to 20 persons, these are deferred. Digital examination viewing and individual appointments under the conditions of the Corona Guidelines are still permitted.

Supplemental note on the extension of the mask obligation:

The new version of the Corona Regulation also extends the obligation to wear a mouth-nose cover (required mask), particularly for courses and examinations. Until further notice, all courses and exams that can be taken in a classroom are subject to the obligation to wear a mask for both teachers and students. Exceptions are only possible if there are other equivalent protective measures, such as suitable Plexiglas dividers. Doctoral and post-doctoral examinations are not affected by the extension of the mask obligation, as these are not part of the attendance study program.

In addition, the obligation to wear masks also applies to the areas of the university and institute libraries that are open to the public, as well as to the learning rooms and computer pools that remain open, unless other equivalent protective measures are in place, such as partitions.

In the Corona Ordinance (CoronaVO, §2) of March 17, 2020, the Ministry of Science, Research and Arts (MWK) has imposed on the state's universities to introduce measures which, among other things, ensure that the study achievements planned for the summer semester 2020 are guaranteed and that they can be studied at the same time.

Under the leadership of the Vice Rectorate for Information Technology and the Vice Rector for Teaching and Continuing Education, the "Task Force Digital Teaching" was set up with the aim of meeting the requirements of the MWK: On the one hand, to maintain teaching at the University of Stuttgart in such a way that students do not lose a semester or even a whole academic year, and on the other hand, to ensure that students can complete the required coursework and examinations of the summer semester.

New: Various forums for digital teaching

The TIK provides various interactive forums in ILIAS [de] in which teachers, students and employees can exchange information on all topics related to digital teaching. Anyone can ask a question or formulate an idea which is then answered or discussed among the participants. In this way, valuable collections of suggestions and solutions are created. In the meantime, there are seven such forums, among other things on legal issues, but also on the tools used in digital teaching, such as ILIAS and Webex. Frequently asked questions are collected in the forums and placed at the beginning of each forum in a FAQ list.

The TIK expressly advise against making use of external cloud-based e-learning tools that are currently offered free of charge to a limited extent

The Technical Services for Information and Communication (TIK) is making various interactive forums available in ILIAS, where teachers, students and employees can exchange views on all subjects relating to digital teaching. Everyone is welcome to pose questions or formulate ideas, which can then be answered or discussed by the other participants. This results in valuable suggestions and helpful solutions. Seven of these forums already exist, including on legal issues, but also about the tools used in digital teaching, such as ILIAS and Webex. Frequently asked questions will be collected and given an authorized and reliable answer and then listed in a list of FAQs at the beginning.

A list of available e-learning tools has been compiled on the TIK web page. These include information about:

#digital #e-learning #Webconferencing #Webex #Livestream #Cloud #Video

The TIK has published information on its web page about event recordings, giving tips for a successful recording and offering support.

For web conferences and video conferences please use Webex.

For participants of a conference, no matter if they are uni-internal or external persons, no registration or additional authorization is needed.

You can also start your own meeting: Students of the Universität Stuttgart as well as employees can register via the Siam self-service and then invite their fellow students to Webex conferences. Instructions: How to start Webex as a host.

Useful Webex links:

Die TIK is making various interactive forums available in ILIAS, where teachers, students and employees can exchange views on all subjects relating to digital teaching. Everyone is welcome to pose questions or formulate ideas, which can then be answered or discussed by the other participants. This results in valuable suggestions and helpful solutions. In the meantime, seven of these forums exist, including on legal issues, but also about the tools used in digital teaching, such as ILIAS and Webex. Frequently asked questions will be collected and given an authorized and reliable answer and then listed in a list of FAQs at the beginning.

All information on this Corona webpage ist relevant for international students. In addition, the International Office has collected information especially for international students at the University of Stuttgart on its COVID-19 webpage. International students can find information concerning residence permit, financial support, contact persons and social activies.

As help to this, the Representative for Students with Disabilities or Chronic Illnesses, the Service Uni & Family and the Department 2 International Affairs as well as the Working Group Education and Social Inequality provide guidelines for (online) teaching 2.0 WS 2020/21 regarding students in special life situations in times of corona.

In accordance with the Corona Guidelines from the Ministry of Science, Research and Arts and the hygiene concept, a face mask must be worn in all teaching sessions and examinations, as well as transitional spaces and corridors inside University of Stuttgart buildings. Transitional spaces are primarily rooms and areas where teaching sessions or examinations take place, as well as  events held as part of the admissions or entrance processes and may be used for studying, as well as all doors and other entrance areas, passages, corridors, stairwells and sanitary facilities. 

Exceptions are only possible if there are other equivalent protective measures, such as suitable Plexiglas dividers. Doctoral and post-doctoral examinations are not affected by the extension of the mask obligation, as these are not part of the attendance study program.

In addition, the obligation to wear masks also applies to the areas of the university and institute libraries that are open to the public, as well as to the learning rooms and computer pools that remain open, unless other equivalent protective measures are in place, such as partitions.

Compulsory masks for teachers

In all lecture halls where a distance of 5 meters between the instructors and the first row of students can be maintained, the instructor (standing) may remove the mask and replace it with a face visor if necessary. If the distance of 5 meters cannot be maintained, all persons in the room must wear a mouth-nose cover.

Instructors will find handouts, risk assessments and tips on conducting classroom courses in the download section on the Hygiene Concept website. Among other things, guidelines for carrying out in-person courses is available there.

Examinations

In accordance with the Corona Guidelines from the Ministry of Science, Research and Arts and the hygiene concept, a face mask must be worn in all teaching sessions and examinations, as well as transitional spaces and corridors inside University of Stuttgart buildings. Transitional spaces are primarily rooms and areas where teaching sessions or examinations take place, as well as  events held as part of the admissions or entrance processes and may be used for studying, as well as all doors and other entrance areas, passages, corridors, stairwells and sanitary facilities. 

Please bring a suitable mask with you to your examinations.

The State of Baden-Württemberg’s Corona Guidelines has deemed it necessary to ban certain people from accessing the university premises or taking part in university events. The access ban applies to people who

  1. Have been or are in contact with someone infected with the corona virus in the last 14 days, or
  2. Who have symptoms of a corona virus infection, such as fever, a dry cough, or an inhibited sense of taste or smell
  3. Or who refuse to wear a face mask, contrary to § 3 para. 1 of the Corona Guidelines.

Students who have registered for an examination may only participate if none of the above points apply to them, and to whom the access ban does thus not apply. By entering the university premises, or by taking part in an examination, students confirm that the abovementioned points do not apply to them. In accordance with § 19 number 5 Corona Guidelines, any violation of the access and participation ban is an offence and is punishable with a fine. 

Students who have any of the symptoms detailed in point 2, or who have had contact to an infected person (see point 1), may take part in examinations or teaching events if they can provide evidence of a negative corona test.

The examination period for centrally organized examinations in the winter semester is scheduled to begin on February 15, 2021 and end on April 17, 2021. More information about this will follow shortly. 

Oral and written examinations will generally be held on-site at the university. Exceptions to this rule are specified in the University of Stuttgart’s Corona Statutes [de].

The hygiene concept and other relevant guidelines must be adhered to at all times during examinations.

Update from 30.11.2020: For the duration of the suspension of the attendance study after the Corona-VO MWK, oral examinations may be conducted on-site or via video conference, in accordance with the University of Stuttgart’s Corona Statutes. If an oral examination is held via video conference, the student must consent to this. Please see the FAQ about oral exams

An exception to this rule is the oral state examinations for student teachers wishing to teach at high-school level. These exams still require your physical presence.

In order to respond adequately to the dynamic developments in the number of corona infections, the registration cancellation rules for examinations will remain more flexible for examinations held in the winter semester 2020/21, this will remain the case as long as there is no significant change to the infection situation e.g. as long as there is no vaccination.

Except in the case of withdrawal from Re-Examinations, withdrawals should be made in C@MPUS. If the withdrawal takes place more than seven days before the date of the examination, withdrawal in C@MPUS is no longer possible. In these cases the withdrawal form provided by the Examination Office is to be used for withdrawal.

In case of withdrawal from Re-Examinations, the form for Re-Examinations must be used without exception.

In both cases please send this form completely filled out, preferably as a scan, by email to the Examination Office; alternatively you can of course send it by post to the Examination Office (address: Universität Stuttgart, Prüfungsamt, Pfaffenwaldring 5c, 70569 Stuttgart), or drop it in the letter box in front of the building.

If the university decides to change the registration cancellation rules specified in the examination regulations during the winter semester, then all students will be informed of any changes in advance.

For exceptional cases in which it is not possible to conduct an oral examination on campus for reasons of health protection in accordance with the provisions of the Corona Regulation or in which students cannot take part for reasons beyond their control (e.g., travel restrictions or quarantine measures), the Corona Statutes of the University of Stuttgart allow oral examinations to be conducted via video conference.

The performance of an oral examination via video conference requires that the students have an end device with web cam, microphone, and speaker as well as a sufficiently fast internet connection. Because the university cannot require that every student has this equipment, oral examinations may be held via video conference only with the consent of the student. The declaration of consent [de] form provided by the university must be used for this purpose. Furthermore, examiners and assessors must also agree to the examination being conducted via video conference.

Update from 30.11.2020: For the duration of the suspension of the attendance study after the Corona-VO MWK, oral examinations may be conducted on-site or via video conference, in accordance with the University of Stuttgart’s Corona Statutes.

To compensate for the adverse effects of the corona pandemic, all affected students will be given adequate extensions to complete their written assignments (term papers, research projects, Bachelor and Master theses). Adverse effects include the closure of the university library (including institute libraries), the closure of university computer pools and disruption caused to any experimental work due to the closure of buildings and companies.

Due to closures and other adverse effects of the corona pandemic between March 16 and May 3, the University of Stuttgart agreed a general deadline extension for students who were due to submit an assignment. In this context, affected students need to be aware that an automatic extension is only possible for assignments where the deadline is managed by the University of Stuttgart’s central examination office. In detail, the following rules apply:

  • Bachelor and Master theses, where the deadlines are between March 16 and April 19, will be extended to June 8, 2020. The new submission deadlines will be displayed in C@MPUS.
  • For Bachelor and Master theses, where the deadlines is after April 19, and written papers that have to be registered by May 3, the deadlines will be extended by 7 weeks. The new submission deadlines will be displayed in C@MPUS.
  • In the case of written assignments, study papers and research work, the exact deadline is usually only known to the supervisor. Please contact them directly about deadline extensions and exactly how you should submit your work.
  • In the case of academic papers that are part of state examinations for trainee teachers, you must follow the guidelines set by the state examination office (Landeslehrerprüfungsamt).

Additional deadlines extensions must be organized for any students adversely effected by the corona pandemic in terms of their ability to complete academic assignments. Decisions on whether an additional deadline extension can be granted are made by the relevant authorities in accordance with exam regulations upon application by the affected student. In the case of such applications, students must explain why they have been adversely affected, and specifically what the adverse effects are and their relevance. The heads of the examinations committee are responsible for deadline extensions for Bachelor and Master theses and research projects. The relevant supervisors are responsible for deadline extensions for term papers, as long as it is not stated in the examination regulations that the head of the examination committee is responsible. In this context, the University of Stuttgart’s Corona Statutes ensure that extensions can be granted that are longer than the maximum period specified in the examination regulations, as long as it is necessary to compensate for the adverse effects of the corona pandemic.

Whenever you contact one of the university departments by email, please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

Update from 30.11.2020: contrary to the following rule, currently only the members of the examination board and the examination candidate may be present for doctoral examinations. An audience is not permitted.

Oral doctoral examinations may be conducted provided that, as a rule, no more than ten persons are present and the applicable hygiene standards and distance rules of the hygiene concept of the University of Stuttgart are observed.

If doctoral examination regulations in § 11 permit the attendance of an audience (including university members) at oral examinations, then people will be permitted to attend if the examination room is large enough, and if social distancing and the hygiene rules specified in the University of Stuttgart’s hygiene concept can be implemented. Furthermore, a registration process must be carried out, to ensure that a maximum of 20 people are present for the exam – including the examination committee. The examination committee is responsible for deciding whether people are permitted to attend the doctoral examinations, the examinations committee is also responsible for ensuring that the hygiene measures are always complied with.

Information about the access and participation ban for examinations and teaching events apply. Participants who are not employees at the University of Stuttgart must submit their contact information. Please use this form.  The contact details for these people must also be gathered and listed in the protocol.

The doctoral regulations of 2019 allow individual members of the examination board to take part in the doctoral examination via video conference, for example if actual participation is not possible due to travel restrictions. The relevant provision was also supplemented in the 2011 and 2016 doctoral regulations by the Articles of Association dated May 6, 2020 [de].

The habilitation process and the evaluation of habilitation performance will be conducted by the habilitation committee, in accordance with requirements specified in the University of Stuttgart’s habilitation guidelines from September 6, 2006, altered with statutes from March 1, 2010.

The University of Stuttgart’s Code of Practice from December 18, 2006, altered with statutes from April 9, 2020, applies to the habilitation process. The new § 15a Meeting of the Habilitation Commission permits the meeting to be held in the form of a video conference.

In addition to these guidelines, the habilitation process may only be held if the current version of the Corona Guidelines is complied with at all times, this is to help prevent the virus spreading. Habilitation examinations may be held as long as:

  • No more than 20 people are present at any time,
  • The hygiene rules, social distancing rules and health and safety guidelines detailed in the University of Stuttgart’s hygiene concept are complied with,
  • Data is collected in accordance with § 6 of the corona guidelines (first and surname, address, date and time period the person was present, and if possible a mobile number or email address) and the SARS-CoV-2 hygiene concept at the University of Stuttgart is adhered to at all times,
  • The access and participation ban in accordance with § 7 Corona Guidelines and the University of Stuttgart’s SARS-CoV-2 hygiene concept are observed.

Those physically present at the habilitation commission meeting must be informed in good time by the commission chairperson about the access and participation ban, social distancing rules, hygiene regulations, the availability of hand disinfectant and the location of sanitary facilities where you can wash your hands thoroughly. This information can be found in the download area of the corona news ticker under “information about infection protection measures at the University of Stuttgart during the corona pandemic”.

Those permitted to attend the habilitation commission meeting, in accordance with the habilitation guidelines, but who are not physically present at the meeting, can participate via video conference, in accordance with § 15a of the University of Stuttgart’s Code of Practice.

The regulations specified in this paragraph apply to the meetings of each habilitation commission.

In order to ensure that no student is disadvantaged due to the corona pandemic, the State University Law has been changed to include a new regulation, stating that the deadlines for completing course assessments or examinations in the study program in which they are enrolled will be extended by one semester for all students who are enrolled at university in the summer semester 2020. This also applies to the maximum study period. The University of Stuttgart will implement this new regulation as follows:

  1. The deadline for passing the mid-degree examination for undergraduate study programs has been extended by one semester for all students. Students who have already been given a deadline extension of one semester, due to the cancellation of examinations in the winter semester, will also be permitted a further extension of one semester.
  2. All students who are enrolled on a study program where the examination regulations specify a maximum study period, will also be given an extension, extending the maximum study period by one semester. Students who have already been given a deadline extension of one semester, due to the cancellation of examinations in the winter semester, will also be permitted a further extension of one semester.
  3. The deadlines for completing repeat examinations will be extended by one semester.
  4. Students whose examinations regulations specify an optional trial examination rule may also make use of this rule in the summer semester 2020 and in the winter semester 2020/21, even if the number of semesters they have studied is one semester more than the standard maximum study period specified in the examination regulations, by when the required ECTS credits must usually be achieved. For bachelor students, for example, this means that the optional trial examination rule in the specified semester may also be used if the student in question has only collected the required ECTS credits by the beginning of the lecture period for the sixth semester.

The changes to the State University Law from 24th June 2020 specify that the standard period of study for all students who are enrolled at university in the summer semester 2020 will be extended by one semester. The individual standard study period is one semester more than specified in the study program examination regulations. The individual standard study period affects the period of time students are entitled to receive BaföG, and the optional trial examination rules – as long as the examinations regulations specify that the optional trial examination applies. The rules pertaining to optional trial examinations only apply to course assessments and exams that are completed within the standard study period. In accordance with a ruling by the rectorate, the individual standard study period also applies to students who are taking a leave of absence in the summer semester 2020.  

All students affected by this new rule now have a document in their student file (Meine Dokumente/my documents) that is available to download, with the title: „Regelstudienzeit_Verlängerung_20S“ (“extension of the standard study period 20S”).

This extended standard study period will not be detailed on the regular enrolment certificates in C@MPUS.

If you are no longer able to meet the requirements for the "free shot" regulations on time, it is possible to extend the deadline for one semester for the submission of the required ECTS credits. Please contact the Examination Office.

Whenever you contact one of the university departments by email, please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

According to the press release [de] from the Bundesministeriums für Bildung und Forschung students receiving BaföG, will continue to receive their funding. Students will not be disadvantaged by the cancellation of examinations. If you have any further questions, please contact the relevant BaföG office.

The Studierendenwerk Stuttgart has published additional FAQs on its website to answer questions about Bafög and the corona pandemic [de].

The changes to the State University Law from 24th June 2020 specify that the standard period of study for all students who are enrolled at university in the summer semester 2020 will be extended by one semester. The individual standard study period is one semester more than specified in the study program examination regulations. The individual standard study period affects the period of time students are entitled to receive BaföG. The individual standard study period also applies to students who have taken a leave of absence during the summer semester 2020. The University of Stuttgart is currently still investigating how best to implement this new rule and more details will follow at a later date.

Examination reviews are currently permitted up to a maximum group size of 20 persons (including employees), provided that they take place in a sufficiently large room and that compliance with the hygiene and distance regulations of the hygiene concept is ensured. The information on the ban on access and participation applies accordingly.

If, under these conditions, viewings of the examinations can only be offered to a limited number of candidates, priority must be given to the following students via a registration procedure: students who are threatened with unenrollment because of the loss of right to admission to examination, who wish to review the written examination before an oral continuation examination or for whom the next repeat examination is the last attempt to pass the exam.

The decision as to whether a date can be offered for an examination review under these conditions is at the examiner's discretion.

Physical viewings of graded exams can only be carried out if it is possible to comply with the applicable regulations pertaining to infection prevention. Due to the fact that infection prevention regulations cannot be complied with in the case of examinations involving a large number of participants, viewings of graded exams with a group size of more than 20 persons are still not possible. We are currently unable to say when viewings with a larger number of participants will be possible in the future.

In accordance with exam regulations, students must be offered the chance to view their graded exam papers within one year after completing their exams. This also applies when the candidate has taken a repeat exam in the meantime. Regardless of when the viewing takes place, the examiner is permitted to improve the grade in retrospect, if it becomes clear during viewings of the graded papers, that mistakes have been made by those correcting the papers.

If, in individual cases, students urgently need to have their examinations reviewed (e.g., because they are threatened with unenrollment because of the loss of right to admission to examination, the examiners must offer individual solutions.

If the physical review of examinations is offered and students cannot take advantage of it because of travel restrictions, quarantine measures, or the like, they should be given the opportunity for individual review at a later date.

If the graduation ceremony where you receive your certificate is cancelled, this will be sent to you personally by the examination office.

Whenever you contact one of the university departments by email, please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

Please write an e-mail to the Examination Office. Please always give your surname, enrollment number and your study program. 

Work organization for employees

November 4, 7:30 a.m.: Resolution on temporary home office recommendation

Due to the dynamically developing corona situation in Baden-Württemberg and Stuttgart, and in accordance with the Federal and state resolution from 28.10.2020, the University of Stuttgart asks all employees to work from home if possible and in consultation with their supervisor. Those working from home must ensure that they can be reached via telephone or email. Furthermore, from 9.11.2020, all offices and workspaces may only be used one person at a time where possible. This resolution applies until 23.12.2020.

If it is not possible for an office space to be used by just one person, a distance of three meters between people must be maintained, and the current hygiene regulations must also be adhered to at all times. If it is not possible to maintain the minimum distance, a face mask must be worn at all times or further protective measures, such as the installation of plexiglass screens to protect against droplet infection, must be put in place. Visitors must be limited to an absolute minimum and all visitors must follow the abovementioned hygiene regulations.

If you have any questions about using office or workspaces, please ask your supervisor and the Safety Department. To do this, please use the new central email address for corona questions: corona-info@uni-stuttgart.de

 

*****

The use of Home Office is an important component for the protection of employees during increased presence in the current corona pandemic. This makes a significant contribution to being able to comply with the centrally important distance rules at the university. It also eliminates the need to use public transport to get to work, thus further reducing the risk of infection. All in all, Home Office directly promotes safe working at the university.

This being said, the following regulations apply to the Home Office area:

  • Supervisors should enable all employees to work from home for the duration of the hygiene concept (currently scheduled to expire on July 31, 2021), as far as this is technically feasible.
  • Home Office is also a decisive instrument for reconciling different requirements and professional and family obligations in the continuing difficult situation of caring for, for example, relatives or children in need of care, particularly due to the closure of childcare facilities and schools. Home office can thus make an important contribution to enabling university members to fulfil their family care obligations.
  • People who belong to a risk group or live with such people in a domestic community should always work from home or use the extended working time options, especially the off-peak hours including Saturdays.
  • Work from home must be coordinated with the supervisors and must be approved by them. The basic functionality of the unit / institution / department must be ensured.
  • The employees must be reachable in the home office. This can be achieved by forwarding the business telephone.
  • The Personnel and Legal Affairs Department does not currently need to be involved.

Please note

On the TIK-Corona website you will find information about:

  • Redirection of service telephones
  • Accessing business e-mail and setting up e-mail clients
  • Virtual communication
  • Setting up a VPN connection
  • Access to network drives and setting up

Please observe the guidelines and regulations of RUS-CERT for safe working mobile and from home [de] including How-Tos for admins and employees as well as the instructions for secure working in the home office on the TIK website.

On the TIK-Corona website you will find information about:

  • Redirection of service telephones 
  • Accessing business e-mail and setting up Outlook
  • Virtual communication
  • Setting up a VPN connection
  • Access to specialized applications such as SVA and SAP
  • Notes on device allocation/borrowing devices and ZVD support

Please observe the guidelines and regulations of RUS-CERT for safe working mobile and from home [de] including How-Tos for admins and employees as well as the instructions for secure working in the home office on the TIK website.

Service telephones can be diverted to a private line. For instructions on how to redirect a phone, please visit the TIK website.

With immediate effect, the following extension of the currently valid working time applies:

  • The daily creditable working time is extended to Monday to Saturday, 6 a.m. to 10 p.m.
  • The function time is cancelled.
  • The statutory rest and maximum working times, etc. must be observed individually or by the supervisor. Only the period during which work can be performed in the home office or on site is extended - in particular to enable alternating childcare by parents.

An unlimited number of flexibilisation days can be used if the corresponding positive time credit exists. If there is no positive time credit, flexibilisation days may result in a negative time credit of no more than the individual working time of one week, which must be reduced in a timely manner.

The Staff Council has approved the regulation on the extension of working hours. 

If you have any questions, please contact the Department of Personnel and Legal Affairs.

Due to the current corona crisis, the treasury has to decided, that in order to ease the implementation of organizational measures (e.g. working from home), the form specifications, particularly in terms of budgeting policies, are fulfilled when the official responsibilities (factual accuracy, correct calculations, thematic authority) are documented via e-mail. It must be ensured that an invoice number or transaction number is documented so that the e-mail can be correctly identified and assigned. If there are any doubts, additional confirmation must be gathered and documented (e.g. by telephone, video conference). Regulations about storing budgeting, cash policies and accounting information remain unchanged.

This means: you can compile payment or acceptance of payment procedures as usual and request or confirm the relevant budgetary liabilities (factual accuracy, correct calculations, thematic authority) via e-mail. You must submit the e-mails with the order (including invoice) and send this to the accounting department. It is important that the e-mail contains an invoice number or transaction number, so that it can be identified. If you have any questions please contact the accounts department.

These regulations apply immediately and for as long as the treasury does not issue any further information.

Because hiring and contract extensions are sometimes short notice, a personal signature is often necessary, and this is usually carried out at the Human Resources office. Due to the current situation, this is very difficult. A digital finalization of employment contracts is still not permissible, but we have altered the procedure to ensure that written employment contracts can still be completed.

Sending applications via e-mail

As was often the case in the past, forms and further relevant documents for the finalization or extension of employment contracts can also be sent by e-mail from a university e-mail address to the person responsible in the Division 4 – Personnel and Legal Affairs.

Until further notice, employment urgent employment contracts can be sent by e-mail to the university e-mail address of the employee or an approved e-mail address for new employees. The contract must be also be sent simultaneously by post. The letter, with all relevant documents will be sent to the employee’s private address.

Because the information is also sent by e-mail, the contract can be printed out at home in urgent cases and photographed (e.g. as a jpg file) or scanned (as PDF). In cases where a paper application or contract is required, a photo or PDF is currently acceptable.

If you do not have a scanner, you can take a photo of the document with a smart phone. Please ensure that that the photo is not synchronized with a cloud platform. A good scanner setting is black-white with a resolution of 150 dpi. Please check that the scan or photograph is readable before you send it.

This process enables you to send the image or the scan of the signed employment contract by e-mail to the person responsible.

The original document must be sent by post to the Division 4 – Personnel and Legal Affairs.  

For employees who are exposed to a particularly high health risk as a result of the corona pandemic - for example because they have a weakened immune system or a relevant pre-existing lung disease due to regular medication - the facilities should examine possibilities for work reorganization for low-risk work performance with the involvement of the affected employee. In all other respects, the regulations on childcare apply accordingly, allowing work in a home office. The extended working hours, in particular the marginal hours including Saturdays, can be used. There is no entitlement to compensation under § 56 (1a) IfSG. Membership of a risk group as well as the increase in risk due to work performance must be proven to the responsible department on request by a medical certificate. This also applies to employees who live with relatives who display these characteristics.

There is no obligation to use a home office; it is a discretionary decision. Employees of the risk group can also work at the university, provided that the safety regulations are observed. In cases of doubt, the Division 4 – Personnel and Legal Affairs should be contacted.

In order to ensure that the university remains operational, some personnel must remain onsite. This includes those operating infrastructure facilities – including laboratories and the large-scale equipment belonging to the HLRS, the DSI, the HKW, the research sewage treatment plant and similar facilities, as well as administration, the IZUS and the rectorate, the Office of the Dean and the directors of central scientific facilities.

The directors of these facilities and institutions must activate their emergency planning.

Protective mask

The university management has the goal of purchasing and providing common protective masks for employees centrally, if there is a need to wear a protective mask during official duties.

Since the market for such articles is very competitive due to the nationwide obligation to protect the mouth and nose, the procurement of larger quantities is currently associated with particular difficulties. We have succeeded in obtaining a first delivery of 15,000 protective masks. The distribution of these masks to the facilities and institutes is currently being organized; the delivery to the various facilities will take place next week based on recommendations of the Safety Department.

The university management would like to obtain larger contingents of masks on the market. Everyone is aware that the number of masks procured centrally does not cover the demand by far. Therefore, we ask you to use the existing masks sparingly and to note that organizational measures (such as ensuring sufficient safety distances) and technical measures (such as workplace design, home office) must be checked before personal measures are taken.

In areas particularly at risk of infection, the university will provide medical protective masks and/or protective devices made of plexiglas as soon as they are opened again.

Protective masks for students or business partners of the University cannot be provided at present.

Cleaning your face mask

The SOOMLAB face masks can be washed up to three times. Please follow the washing instructions:

  • Can be washed 3 times (handwash)
  • Use warm water with a temperature of approx. 30-40 degrees
  • Any kind of handwash laundry detergent or liquid detergent may be used
  • The mask can be fully submerged in water and washed
  • Do not use a brush, because this will damage the filter fibers
  • Do not crumple or wring the mask, rub it with detergent from the inside and the outside and then wash thoroughgoingly with clean water
  • Hang the mask up to dry and leave to dry for approx. 12 hours. The drying time depends on the room

You can find a detailed washing instruction in the pdf [de].

Hand hygiene

At the University of Stuttgart, too, there is a growing demand for more disinfectants and rubber gloves. The Occupational Medical Service advises against using them too often. Instead of repeatedly disinfecting their hands, everyone should wash their hands thoroughly on a regular basis to protect themselves against the further spread of the coronavirus. This is better for the skin.

It is also not necessary to use disposable rubber gloves if you wash your hands regularly. Wearing such gloves frequently does more harm to the skin than washing the hands often.

In accordance with the Corona Guidelines from the Ministry of Science, Research and Arts and the hygiene concept, a face mask must be worn in all teaching sessions and examinations, as well as transitional spaces and corridors inside University of Stuttgart buildings. Transitional spaces are primarily rooms and areas where teaching sessions or examinations take place, as well as events held as part of the admissions or entrance processes and may be used for studying, as well as all doors and other entrance areas, passages, corridors, stairwells and sanitary facilities. 

Exceptions are only possible if there are other equivalent protective measures, such as suitable Plexiglas dividers. Doctoral and post-doctoral examinations are not affected by the extension of the mask obligation, as these are not part of the attendance study program.

In addition, the obligation to wear masks also applies to the areas of the university and institute libraries that are open to the public, as well as to the learning rooms and computer pools that remain open, unless other equivalent protective measures are in place, such as partitions.

If it is not possible for an office space to be used by just one person, a distance of three meters between people must be maintained, and the current hygiene regulations must also be adhered to at all times. If it is not possible to maintain the minimum distance, a face mask must be worn at all times or further protective measures, such as the installation of plexiglass screens to protect against droplet infection, must be put in place.

The University of Stuttgart has issued the SARS-CoV-2 hygiene concept

The possibility of full or partial exemption above the standard rate of pay, with continued payment of the salary, for employees of the state, who care of children up to the age of 12 or who care of children who are permanently in need of care due to a physical, mental or psychological disability, if another suitable person is not available for care, expires at the end of 29 May 2020 and is not extended further.

These employees shall be given priority for teleworking or mobile work, as far as this is possible in the workplace.

If employees still have to look after their children themselves because no other childcare facilities are available, employees may use overtime and remaining holidays, if available. The institutions are required to give priority to these applications for working time compensation or leave and to comply with the wishes of the employees if there are no official reasons not to do so.

Employees who are forced to look after their children themselves due to the closure of schools or childcare facilities and who suffer a loss of earnings as a result, are entitled to statutory compensation in accordance with § 56 (1a) IfSG. This compensation currently amounts to 67% of the loss of earnings incurred, up to a maximum of 2,016 € per month for a maximum of 6 weeks. Before the compensation claim can be asserted, priority must be given to positive working time accounts and remaining holidays from the year 2019 and earlier. No compensation is provided by law for the time when schools or childcare facilities are closed anyway (regular school or daycare holidays). Further information from the Ministry of Finance on the application of § 56 para. 1a IfSG will be provided as soon as it is available to the University of Stuttgart.

In cases of particular hardship (e.g. single parents without childcare facilities), a leave of absence above the standard rate can be granted until further notice with continued payment of remuneration, provided that the employees concerned have neither positive working time accounts nor remaining holidays from 2019 or earlier. This may not be contradicted by reasons of service. Proof of the hardship-causing circumstances and the lack of a care facility must be provided to the Division 4 – Personnel and Legal Affairs.

Accordingly, the current practice of granting special leave with no childcare allowance for civil servants will be discontinued.

Civil servants can - as far as still possible - make use of teleworking or mobile working. In addition, if the prerequisites are met, there is the possibility of using a positive working time account and (at least) remaining holyday for childcare.

Special leave in accordance with Section 29 (1) no. 1 AzUVO may only be granted for the necessary period of absence from work if special circumstances exist in the individual case (e.g. single parents without childcare facilities), unless there are official reasons for not doing so (cf. no. 46.4 last paragraph BeamtVwV).

Civil servants are not entitled to compensation under § 56.1a IfSG.

Emergency care for children of parents who are considered indispensable for the university

Children are allowed to attend emergency childcare if the parents or legal guardians both, or if a single parent from a single-parent family:

  • has a job that contributes to maintaining essential infrastructure and they are therefore essential, or
  • they have a job where they must be on-site and cannot work from home and are therefore essential.

The rules of the University of Stuttgart, who is considered indispensable, can be found in the FAQ entry "What are the rules for emergency childcare?

Employees have no general right to paid leave.

Options for taking a leave of absence in the current situation are listed below: 

1. Using overtime
2. Holiday
3. Special leave, unpaid

Due to the unusual situation, all three variations may be approved via e-mail from your supervisor. The usual procedures can then be implemented retrospectively at a later date. Any leave of absence must be approved in advance by your supervisor.

Due to a regulation of the Ministry of the Interior, Digitalisation and Migration dated April 16, 2020 on the topic of leave and due to current issues, we would like to draw your attention to important collective bargaining regulations which are also in force during the Corona crisis:   

  • Vacation that has already been approved can be modified or withdrawn only for important reasons and not unilaterally by either the employee or the employer. Exceptions are only possible e.g. if attendance at the university is mandatory. In these cases, the coordination with the Department of Personnel and Legal Affairs is necessary.
  • The prompt postponement of holidays within a time period of up to two months is possible. But work interests must be taken into consideration and you supervisor must agree.  
  • Remaining old leave from the year 2019 must have been taken by September 30, 2020 at the latest. Leave that has not been taken by that date expires. In this case, the state opens up an extension option for employees who, due to official reasons and in connection with the pandemic, cannot be granted sufficient leave or for whom leave already granted had to be revoked by the department.
  • It should also be possible to take annual leave in 2020 in the current difficult situation. Supervisors and employees are therefore asked to take timely coordination and vacation planning measures so that the vacation can be approved throughout the year. Supervisors are asked to grant generous leave, especially in the current situation, as far as this is possible for business purposes.

This year, we have certainly all imagined vacation differently. The Corona pandemic has disrupted the plans of many of us. Nevertheless, the days off should be used for rest and relaxation - even in these times we should try to simply switch off for a certain time (as far as this is possible).

Travel Warning by the foreign office

Business trips are currently not permitted to a region or a country where a travel warning has been issued by the foreign office and where you must go into quarantine for two weeks upon your return.

Private trips to such regions and countries are of course allowed, even if you must go into quarantine for two weeks when you return. However, in such cases you must ensure that your supervisor approves not only the holiday/leave, but also an additional leave of absence due to quarantine upon returning to Germany – this is 14 calendar days and at least 10 working days.

To take such a leave of absence is a personal decision and leave for quarantine will not be paid. You must clarify with your supervisor in advance if you can take 10 additional days holiday, or if it is possible to work from home or use up any overtime to cover the ten days in entirety or in part, or if it is possible to take unpaid leave.

If the 10 working days can be taken – in accordance with official requirements – directly following the holiday, then this time must be covered by the abovementioned solutions, or a mixture of these. A paid leave of absence is not possible.

It is usually not necessary to go into quarantine if you test negative for corona following your trip.

If in doubt, please contact the head of the Department of Personnel and Legal Affairs.  

If the corona situation in at your holiday destination should deteriorate during your stay and it is decided during your stay that quarantine is necessary upon your return, then you must comply with this decision. In this case, we politely ask that you contact (from home) the head of The Department of Personnel and Legal Affairs.

The Ministry of Education, Youth and Sports has published extended regulations for parents who require emergency childcare

The new regulations state that children are allowed to attend emergency childcare if the parents or legal guardians both, or if a single parent from a single-parent family:

  • has a job that contributes to maintaining essential infrastructure and they are therefore essential, or
  • they have a job where they must be on-site and cannot work from home and are therefore essential.

Because nurseries and other childcare facilities are currently closed, emergency childcare must be made available, but it cannot be open to everyone. For reasons of infection prevention, the extended rules still only apply to a limited circle of people. Parents, guardians or single parents must provide a letter of proof from their employer that they are essential. Furthermore, families must also declare that no other family members from both parents, or a single parent in the case of single-parent families, are able to care for the child/children.

As of April 24, the University of Stuttgart has decided that university employees are essential if

  • they are required to teach during the new semester and need to prepare new teaching material for digital teaching formats.
  • Or they are essential to the continued functioning of the university, or they work in an important public post where they must be at the university and are unable to work from home. For example, these fields include those employed at the HRLS, the IT department, the combined heating and power plant, caretakers and technical services, occupational medical services, security, chemical distribution, accounting, budgeting, external funding administration, human resources administration. Also included are those who work for the university or further afield on fighting the pandemic, for example those who produce aid supplies.

Employees who work in these areas can also receive a letter of proof that they are essential from the Department of Personnel and Legal Affairs.

The National Association of Statutory Health Insurance Physicians decided that it is permissible to telephone the doctor’s practice to obtain a doctor’s note [de]. Patients with mild respiratory illnesses are not required to go to the doctor’s practice to get a doctor’s note in person.

The usual rules for civil servants still apply if your child is ill and you are unable to work at the university for that reason. If this is the case, the usual rules apply and you will need a doctor's note from the pediatrician. The length of leave in this case depends on your insurance.

It is currently not possible to offer on-site teaching for continuing education courses for employees. Some courses will be offered online. As soon as new dates for continuing education courses have been decided, we will publish these on our personal development web page [de]. Some seminars will be held at a later date. Participants who have already signed up will be informed of what will happen next via email.

For civil servants who have to look after close relatives in need of care because a full- or part-time inpatient care facility was closed due to the spread of COVID-19, or where a full-time home care worker is no longer available due to the spread of COVID-19, the regulations on childcare apply accordingly. § 74 LBG remains unaffected.

For employees who have to take over the care of close relatives in need of care within the meaning of § 7 para. 3 of the Care Time Act (Pflegezeitgesetz) due to the closure of a full- or part-time inpatient care facility, or if the employment of a full-time home care worker is no longer possible or no longer required due to the spread of COVID-19, the regulations on child care apply accordingly. There is no entitlement to compensation in accordance with § 56 para. 1a IfSG. Employees may be entitled to a care support allowance (Pflegeunterstützungsgeld) as defined by the Care Time Act (Pflegezeitgesetz) in the event of a short-term inability to work.

Information from the Interior Ministry and the Ministry of Finance about handling the corona virus situation in accordance with § 56 para. 1 a Infection Protection Law (IfSG) for civil servants and employees that fall under a collective wage agreement in Baden-Wurttemberg from 27.05.2020 (reference number: 13-5420/31/7).

The offer for employees in the state of Baden-Wurttemberg to take paid leave, either fully compensated or partially compensated, to care for children 12 years of age or under, or to care for children with a physical, mental or psychological disability, if there is no one else available to care for the children, expired on 29 May 2020 and will not be extended.

If in any way possible, employees with childcare conflicts must be permitted to telecommute or to work from home.

If employees must continue to care for their children themselves at home, because there is no alternative childcare available, then they are permitted to use up their flexitime and holidays, as long as there is no work-related reasons why this is not feasible.

Employees who are required to care for their children due to the closure of schools and childcare facilities and are therefore unable to work, are legally entitled to compensation, in accordance with § 56 Abs. 1a IfSG (Infection Protection Law). For example, this is the case when unpaid special leave must be taken. This compensation is currently 67 % of lost earnings, maximum €2,016 per month. The maximum period that this compensation will be paid for is currently six weeks (12 weeks for single parents). Before this compensation can be claimed, the claimant must use all flexitime and any remaining holiday from 2019 or earlier. Periods when schools or childcare facilities are closed (normal school or nursery school holidays) will not be compensated.

In cases of particular hardship (e.g. single parents who have no alternative childcare arrangements), parents continue to be eligible for paid leave, as long as the employee has no more flexitime hours available, and no remaining holiday from 2019 or earlier. Such leave cannot be refused for work-related reasons. The employee must offer proof of reasons for personal hardship and that no other alternative childcare arrangements can be made.

In accordance with this, the right of civil servants to take special leave that has been in effect until now, has been discontinued for those taking paid leave to care for children.

Civil servants must be allowed to telecommute or work from home – wherever possible. Furthermore, if employees can prove they meet the requirements, they must also be permitted to use any flexitime hours and holidays, or at least holidays from previous years.

In accordance with § 29 para. 1 no. 1 AzUVO (working hours and holiday regulations), special leave will only be approved for the period of leave required and only under special circumstances and on an individual basis (e.g. single parents with no alternative childcare), and only if there are no work-related reasons why this is not possible (compare no. 46.4 last paragraph BeamtVwV).

Compensation in accordance with § 56 para. 1a IfSG does not apply to civil servants.    

A summary of the main conditions for receiving compensation in accordance with § 56 para. 1a IfSG (this only applies for employees working under a collective wage agreement)

a. Official closure of schools or childcare facilities.

"Childcare facilities" include, nursery schools, childminders, or daycare facilities.

These closures serve to prevent the spread of the corona virus, in accordance with § 56 para. 1a IfSG.

An official closure does not include the closure of daycare facilities or schools during the school holidays, or on public holidays when they would have been closed anyway.

b. The rules apply to children that require daycare and where no alternative childcare arrangements can be made.

This applies to children of twelve years of age and under, or disabled children that require special care.

For example, a reasonable childcare alternative would be when emergency childcare is available in the child’s nursery or school, or if the other parent can care for the child (depending on the second parent’s professional situation), people who live in the same household, relatives or friends. However, social distancing rules and contact rules must be complied with. For example, only relatives who live in the same household should care for the child.  High-risk groups, such as grandparents should not be involved in childcare.

Limited childcare, such as daycare limited to only short periods of time, for example, school visits of just two hours a day, are not an example of reasonable childcare. Compensation in accordance with § 56 para. 1a IfSG will not be awarded for individual hours, it can only be awarded by the day.

If a child is ill and cannot attend emergency childcare for that reason, parents have no right to claim compensation in accordance with § 56 para. 1a IfSG, because parents would always have to make alternative childcare arrangements in such a situation and would not be able to work. In this case, legal rights to statutory sickness benefits would apply, or the right to take paid leave in accordance with § 29 para. 1, letter e) TV-L.

Employees must first use up flexitime hours, although this does not mean that those affected must go into negative hours.

Holidays remaining from previous years must be used first. If an employee still has holidays from previous years or flexitime hours, then these can be used to provide “reasonable” alternative childcare if no other option is feasible. 

The right to compensation in accordance with § 56 para. 1a IfSG does not apply during holidays.

c. Childcare is necessary due to a loss of earnings.

Compensation may also be claimed by the day, applicable to single days where childcare is necessary. It is not possible to claim compensation for individual hours.

Both parents have a right to claim compensation for the periods of time when they were required to care for the children. However, parents may not claim compensation for the same period of time, because the second parents is also a reasonable childcare alternative.

d. Submitting an application.

Applications for special leave and compensation must include the name/names of the child/children that require care, their birth date(s), a detailed description of the current childcare situation and the relevant days when compensation is required, with the necessary approval from your supervisor to the responsible person in the Tariff Department.

Please also contact them if you have any further questions.

Department of Personnel and Legal affairs

June 23, 2020

University operations

There will be no more public consultation hours in the House of Students (Haus der Studierenden). However, the student advisory services are still available to students by e-mail or telephone. You can address your concerns to the contact persons:

Please contact us first via the functional e-mail addresses listed here, as these are always read and processed by several people! And please send us as many documents as possible either by post or, if possible, scanned by e-mail. In this extraordinary situation, in your and our interest temporarily we will avoid original documents in many cases.

The Unishop is closed until further notice. Online orders are still possible.

There will be no more public consultation hours in the International Office (IZ) until further notice. Of course, you can still reache the team of the International Office with your concerns by phone, e-mail and by online consultation hours on Mondays and Wednesdays.

Especially for international students the team of the International Office has created a Corona webpage. There you will find information on topics such as residence permits, financial support, important contact persons, social activities and sports.

Enrollment takes place via Online-Workflow.

Since May 11, 2020 the University Library is offering a restricted lending service at both library locations. Unfortunately, it is not yet possible to stay for studying and working.

Some of the institute libraries are open. Please contact the libraries directly for information. On the UB website you will find an overview of all institute libraries [de].

Access to the library is permitted Monday to Saturday between 10 a.m. and 3 p.m. for a maximum of ten users at a time. Please note that this is only possible if the regulations for visitors of the University Library are observed and the current hygiene concept of the University of Stuttgart is taken into account.

Please find details about the reopening of the University Library on the Corona website in the FAQ list "University Library". Current information about visiting regulations of the University Library can also be found on the website of the University Library and the University Library Blog.

The University Library also has a collection of electronic resources available in its blog entry "Online Resources" [de].

Due to the new Corona ordinance of the state of Baden-Württemberg of November 2, the canteens and cafeterias are open, but no meals can be consumed on site. You can pre-order and pick up the food. Please refer to the website of the Studierendenwerk Stuttgart.

In order to ensure that the university remains operational, some personnel must remain onsite. This includes those operating infrastructure facilities – including laboratories and the large-scale equipment belonging to the HLRS, the DSI, the HKW, the research sewage treatment plant and similar facilities, as well as administration, the IZUS and the rectorate, the Office of the Dean and the directors of central scientific facilities. The directors of these facilities and institutions must activate their emergency planning.

Members of the public may only enter university buildings and facilities if they have an important reason. University archives, collections and such will remain closed to the public until further notice. 

University buildings will remain in operation in “weekend mode” and can only be accessed via night doors and with a key. Please be aware that the doors are locked and will not remain open even with the use of doorstops or tape. We are aware that these measures are somewhat inconvenient, but they do help to protect us. Thank you for your understanding and cooperation.

On the freely accessible grounds of the University of Stuttgart, on the other hand, the general public is of course also allowed to move around, provided that people comply with federal and state regulations regarding distance rules etc. due to the corona pandemic. 

No access

To protect against the spread of the SARS-CoV-2 virus, there is a general ban on people entering the building

  • who are or have been in contact with a person infected with the coronavirus, if 14 days have not yet passed since the last contact, or
  • who show typical symptoms of an infection with the corona virus, namely odour and taste disorders, fever, dry cough or a distinct feeling of illness (source: Robert Koch Institute), or
  • who, contrary to § 3 (1) CoronaVO, do not wear a mouth and nose cover

The Student Services Stuttgart has added some FAQs regarding Student Services housing [de] on their webpage. They inform on topics such as parties, cleaning intervals, use of washing machines and the correct behaviour in case of a corona infection. For more details please visit the webpage of Student Services Stuttgart.

University sports currently offers outdoor and online courses. You can find more information on the university sports website.

The Language Center offers 80 percent of its courses online during the summer semester. Students on the fixed place list in C@MPUS will be informed by the responsible teacher by e-mail about the further procedure. Unfortunately, guest students cannot attend courses at the Language Center in the summer semester 2020. A list of all cancelled courses as well as further information can be found on the website of the Language Center

  • Presence events, gatherings and meetings of all kinds should be reduced to the absolute minimum.
  • As far as possible, technical alternatives such as telephone or video conferences should be made available and used.
  • In the case of necessary face-to-face meetings, there must be sufficient distance between the participants.
  • For all events (with the exception of written examinations and internships) in rooms of the university, a maximum group size of twenty persons per room is generally applicable, provided that the hygiene regulations and distance rules according to the hygiene concept are observed.
  • If you wish to hold a necessary business event, such as a conference, seminar or similar, in compliance with the Corona Ordinance of the state Baden-Württemberg and the hygiene concept, please refer to the Richtlinie für Bewirtungs- und Repräsentationsausgaben der Universität Stuttgart [de], where it is stated that such events must take place on the university premises.
  • The use of office rooms by several people if this means that the protective distances cannot be maintained must be avoided at all costs.

This also applies to meetings of the faculty councils, the senate committees and appointments committee, which may only be carried out via video conference; circular resolutions should be possible, or will be made possible. The hygiene regulations and distance rules according to the hygiene concept must be followed.

 

No, the central PC pools and decentralised PC pools at institute level remain closed to the public until further notice.

Corona: protection and behaviour in case of illness

If you or a colleague catch corona, if you think you might have corona, or if you are named as a contact person for someone who has tested positive, you can find recommendations and suggestions for what to do in the table “Recommendations if you have, or suspect you have, corona”.

The content of the table “Recommendations if you have, or suspect you have, corona” summarized in writing:

If you are classified as a contact person in category I or category II, you must inform your supervisor. You supervisor must then inform the Director of D4 using the functional email address corona-info@uni-stuttgart.de. This email must contain: the name of the affected person, date the illness was determined, residence of the ill person. Your supervisor will insist that you to work from home for 14 days. If you have any doubts or questions, please involve the Occupational Medical Service (AMD).

In case of doubt, you must work from home for 14 days, either by telecommuting or mobile. If this is not possible, you will be released from your duties for this period on full pay.

Specific recommendations can be found in the table “Recommendations if you have, or suspect you have, corona”.

The content of the table “Recommendations if you have, or suspect you have, corona” summarized in writing:

If you suspect you have the corona virus, for example if you have symptoms such as fever, a dry cough, an inhibited sense of smell and taste or you feel generally ill, please telephone your doctor immediately or contact emergency medical services under the number 116117. You or your doctor must inform the Health Department.

You must also inform your supervisor. Your supervisor must inform the Director of D4 of a suspected Corona case using the functional email address corona-info@uni-stuttgart. The email must include: the name of the affected person, the date the illness was determined and the residence of the ill person. Your supervisor will insist that you work from home until the suspected corona case is confirmed, or you test negative. You are not permitted to come to work until you have the corona test result.

Your supervisor must determine whether any colleagues of the affected person are contact persons in category I or category II, and whether the colleagues in categories I and II must be sent home. This will be decided by the supervisor on an individual basis.

No access

To protect against the spread of the corona virus, there is a general ban on people entering the building

  • who are or have been in contact with a person infected with the coronavirus, if 14 days have not yet passed since the last contact, or
  • who show typical symptoms of an infection with the corona virus, namely odour and taste disorders, fever, dry cough or a distinct feeling of illness (source: Robert Koch Institute), or
  • who, contrary to § 3 (1) CoronaVO, do not wear a mouth and nose cover

If you receive a positive test result, you must notify your department and send an email to corona-info@uni-stuttgart.de.

In case of doubt, you must work from home for 14 days, either by telecommuting or mobile. If this is not possible, you will be released from your duties for this period on full pay.

If you have any questions, please contact the Occupational and Medical Health Services.

Specific recommendations can be found in the table “Recommendations if you have, or suspect you have, corona".

The content of the table “Recommendations if you have, or suspect you have, corona" summarized in writing:

You must inform your supervisor that you are ill and get a doctor’s note. You or your doctor must inform the Health Department of your illness. Your supervisor must inform the Head of Division 4 of a suspected Corona case using the functional email address corona-info@uni-stuttgart. The email must include: the name of the affected person, date the illness was determined and the residence of the ill person.

Your supervisor must determine whether any colleagues of the affected person are contact persons in category I or category II, and whether the colleagues in categories I and II must be sent home. This will be decided by the supervisor on an individual basis.

In this case, Division 6 will inform third parties (e.g. cleaning personal, third-party companies) and close and disinfect any affected rooms.

No access

To protect against the spread of the coronavirus, there is a general ban on people entering the building

  • who are or have been in contact with a person infected with the coronavirus, if 14 days have not yet passed since the last contact, or
  • who show typical symptoms of an infection with the corona virus, namely odour and taste disorders, fever, dry cough or a distinct feeling of illness (source: Robert Koch Institute), or
  • who, contrary to § 3 (1) CoronaVO, do not wear a mouth and nose cover

If a family member, a person in your household, or someone you are close to is a contact person in category I, the university asks that you inform your supervisor. In general, it is possible for you to come to work at the university if your supervisor is informed and has agreed.

Case study 1:
A colleague of your wife/partner/housemate is infected with the corona virus. Your wife/partner/housemate is therefore a contact person in category I. In general, it is possible for you to come to work at the university if your supervisor is informed and has agreed.

Case study 2:
A child in your child’s nursery is infected with corona virus. The nursery is closed and your child is a contact person in category I. In general, it is possible for you to come to work at the university if your supervisor is informed and has agreed.

Due to the unspecific symptomatic, it can be difficult to determine whether the illness is the corona virus, or another illness (for example, the flu). You are not permitted to enter university premises until you know for sure whether you have been infected with the corona virus or not. If in doubt, please stay at home.

In the video, Renato Vivanco from the Occupational and Medical Health Service will answer the following questions:

  • Which symptoms can I have and still go to work? And when must I stay at home?
  • When can I work from home and when should I get a doctor’s note?
  • I have been in contact with someone who has now tested positive for the corona virus. What should I do?

If you have one or more of the following symptoms, it is strongly recommended that you telephone your doctor to discuss what you should do. Please avoid unnecessary contact to others and stay at home if possible.

If you suspect that you have been infected with the corona virus, you can find recommendations for what you should do in the table “Recommendations if you have, or suspect you have, corona".

The content of the table “Recommendations if you have, or suspect you have, corona", summarized in writing:

You must inform your supervisor. Your supervisor must inform the Director of D4 of a suspected corona case using the functional email address corona-info@uni-stuttgart. The email must include: the name of the affected person, date the illness was determined and the residence of the ill person. Your supervisor will insist that you work from home until the suspected corona case is confirmed, or you test negative. You are not permitted to come to work until you have the corona test result.

Your supervisor must determine whether any colleagues of the affected person are contact persons in category I or category II, and whether the colleagues in categories I and II must be sent home. This will be decided by the supervisor on an individual basis.

  • Adhere to the AHA+C+L rules, namely mask, hygiene, social distancing, corona-app (also on business cell phones) and ventilate the room.
  •  Wash your hands regularly.
  • Avoid shaking hands or hugs.
  • Cough and sneeze into a single-use tissue or the crook of your elbow. Wash your hands afterwards.
  • Only use single-use tissues and dispose of them in a trash can afterwards.
  • Ventilate rooms regularly.
 

The incubation period for the coronavirus is around 10 days (1 to 14 days). You should be aware of the following symptoms:

  • fever
  • dry cough
  • odor and taste disorders
  • general feeling of illness

Travel advice and returning travelers

Business trips should be reduced to the absolute minimum and are currently only possible if absolutely necessary. As far as possible, we ask you to use technical alternatives such as telephone or video conferences. The decision as to whether a business trip is absolutely necessary is made by the management of the faculties, institutes and central facilities on the basis of the specific requirements in their unit. For the areas for which the Rector and/or Chancellor are responsible, they make the decision. This applies in particular on the basis of the existing travel advice for business trips abroad. If there is a travel warning for a country or region, a business trip to that country or region may not be approved and may not be undertaken. Irrespective of the travel warnings and travel instructions, business trips where travellers would have to go into (precautionary) quarantine at the beginning or after the business trip may also not be approved and not be carried out.

The Richtlinie für Bewirtungs- und Repräsentationsausgaben der Universität Stuttgart [de], state that conferences and seminars organized by university members should be held on the university premises. It must first be investigated whether it might be possible to host events in currently empty auditoriums and seminar rooms, as long as it is possible to comply with the Corona Ordinance of the state Baden-Württemberg and the University of Stuttgart’s hygiene concept.

The current version of the Corona Ordinance of the state Baden-Württemberg and the University of Stuttgart’s hygiene concept are an important part of any decisions made about work-related events that take place outside of the university premises. In accordance with these documents, business trips and on-site events such as meetings must be reduced to an absolute minimum. Technical alternatives, such as telephone or video conference must be used wherever possible. Please also see “are business trips allowed?”

The §19 Landesreisekostengesetz (LRKG) and the following administrative procedures apply for business trips that have been cancelled due to the coronavirus:

Business travellers are required to try to reverse or cancel travel arrangements as soon as possible and as far as this is possible. According to the LRKG, expenses incurred when making travel arrangements that cannot be reimbursed, such as cancellation fees, can be refunded.

The procedure for claiming for travel preparations and cancellation fees is basically the same as for business trips that have been completed:

  • Travel preparation and cancellation fees can be claimed using the usual form via the travel expenses office. Please submit your form with proof of the cancellation of the event/appointment, as well as proof that any additional travel expenses, overnight accommodation, attendance fees, etc. couldn't be refunded. Please contact the relevant event organizer to obtain the relevant proof of cancellation. 
  • The final preparation and cancellation fees can be settled before the actual trip begins.
  • Please remember that all advances/discounts paid in advance to the travelers for a trip not taken must also be settled via a travel expense report.
  • Budget restrictions prevent us from accepting vouchers, particularly personal vouchers, in exchange for a cash pay-out. Institutes and travellers must insist that they receive a monetary refund in the form of a bank transfer and not a voucher.
  • As soon as it is confirmed that an event has been cancelled, the relevant business trip counts as ended and must be invoiced accordingly. Travelers or institutes/facilities must not allow any fees that have already been paid to be used as credit for any event that might take place at a later date. They must insist on a monetary refund. A new application is required to authorize any future events or business trips.

This also applies for the travel expenses of guests, scholarship holders and students, whose trips are funded by the University of Stuttgart.

Contact Persons Personnel Budget, Travel Expenses

The cancellation policy for private customers who have booked trips with Deutsche Bahn can be found on the Deutsche Bahn website.

The cancellation policy for business customers (bahn.business Kunden) are listed separately.

 

a) Flight cancellations that fall under the EU regulations for passenger rights

The European Flight Compensations Regulations  also apply during the corona pandemic – for both national and international flights. These regulations also apply to flight passengers whose flights either take off in the EU, or that are flown by an airline that is based in the EU and that lands in the EU.

Sometimes, airlines are forced to cancel flights due to corona measures. In this case, they are offering vouchers instead of refunds. According to a statement from the EU Commission “Interpretative Guidelines on EU passenger rights regulations in the context of the developing situation with Covid-19”(pdf) vouchers must not be accepted. Please insist that the full price of the flight is refunded. If you have already accepted a voucher, then please apply for a retrospective refund, with the reason that vouchers are not compatible with EU law.

The EU commission has rejected the federal government’s planned legislative change. The federal government had planned that travelers in the future will only receive vouchers instead of a refund for cancelled flights and package holidays.

If the University of Stuttgart has already paid for the trip, then the refund must be paid to the University of Stuttgart. The affected institute/facility must prepare an acceptance arrangement.

b) Cancelled flights, that do not fall under EU regulations

In such cases, one must rely on the goodwill of the airline. Many airlines are currently offering to rebook cancelled flights. In this case it is important to check whether rebooking the business trip is a sensible alternative. Otherwise, these nonrefundable costs can be claimed by submitting the relevant proof and a travel expenses form.

c) The flight was not cancelled by the airline, but the business trip cannot take place as planned

If the flight is cancelled by the passenger, they have no legal right to a refund of the flight price. This means that the airline cancellation policy applies. If a flight was booked and cannot be cancelled – for example with Eurowings – we recommend the following:

1. Aim to reach a goodwill agreement with the airline
Please contact the airline to find out if free cancellation is possible. Many airlines are currently offering to rebook flights free of charge. In this case it is important to check whether rebooking the business trip is a sensible alternative.

If this is not possible:

2. Wait and hope that the airline cancels the flight

  • If the airline cancels the flight at short notice, then a) and b) apply.
  • If the flight takes place as planned, then passengers who choose not to fly must also pay the full flight price.
  • These nonrefundable costs can be claimed by submitting the relevant proof and a travel expenses form.
a) Flights:

If you have booked a flight via Reisebüro Reeg and this has been cancelled by the airline, then the flight will also be refunded via Reisebüro Reeg, because the money can only be refunded using the same channels via which it was paid.
In some cases, it is also possible to apply directly for a refund. Reisebüro Reeg recommends that you do not do this, because it can quickly cause chaos when the money is refunded.
It may be the case, that some airlines contact the passenger directly (primarily the low-cost airlines such as Eurowings, Easyjet, Ryanair etc.). Please forward any contact to Reisebüro Reeg.

b) Train:

All tickets bought via Reisebüro Reeg can only be refunded via Reisebüro Reeg. Please read the Deutsche Bahn cancellation policy.

The costs are to be financed from the project or other travel and excursion funds earmarked for the trip.

The forms of the travel cost center are available online via the travel cost portal [de].

The new regulations for assuming budgetary responsibilities can also be applied to the signatures on the travel expense forms. For more detailed information, see the FAQ New regulations on budgetary responsibilities

Business trips are currently not permitted to a region or a country where a travel warning has been issued by the foreign office and where you must go into quarantine for two weeks upon your return.

Private trips to such regions and countries are of course allowed, even if you must go into quarantine for two weeks when you return. However, in such cases you must ensure that your supervisor approves not only the holiday/leave, but also an additional leave of absence due to quarantine upon returning to Germany – this is 14 calendar days and at least 10 working days.

To take such a leave of absence is a personal decision and leave for quarantine will not be paid. You must clarify with your supervisor in advance if you can take 10 additional days holiday, or if it is possible to work from home or use up any overtime to cover the ten days in entirety or in part, or if it is possible to take unpaid leave.

If the 10 working days can be taken – in accordance with official requirements – directly following the holiday, then this time must be covered by the abovementioned solutions, or a mixture of these. A paid leave of absence is not possible.

The duration of the mandatory 14-day quarantine for those traveling to Germany can be shortened if you take a test 6 days after returning. If the test is negative, you can then return to work – so generally usually after a little over a week. Generally speaking, the person in question must pay for their own tests upon return to Germany. You are responsible for finding out whether the responsible state or district test centers offer free testing in such cases.

If the coronavirus situation in the destination country or region deteriorates during a traveler’s stay and it is only classified as a high-risk area after their arrival, the traveler would also be obligated to quarantine. In such cases, the same rules listed above will also apply at the University as when traveling in an area which is known to be high risk [de] before arrival. Where appropriate, please clarify the quarantine rules with your supervisors from home.

If in doubt, please contact the head of the Department of Personnel and Legal Affairs.  

There are exemptions for people who spend less than 48 hours in a high-risk area abroad, or for those who need to travel for an important reason. Please read the exemption rules carefully.

If private travel does not meet the criteria for the abovenamed exemption rules, then you must clarify with your supervisor in advance that not only the holiday/leave of absence is approved, but also a period of leave for the quarantine afterwards. The quarantine lasts for 14 calendar days or, usually, 10 working days.

What are the exemptions to the rules for private travel to a high-risk area?

Two exemptions are specified in the current Corona Guidelines, in § 4 para. 1 clause 1 No. 4 the “Verordnung des Sozialministeriums zu Quarantänemaßnahmen und Testungen für Ein- und Rückreisende zur Eindämmung des Coronavirus" (Guidelines from the Ministry of Social Affairs on quarantine measures and testing for people arriving in or returning to the area, to prevent the spread of the corona virus) in the current version from 17.10.2020. In accordance with this: 

  • People who have spent less than 48 hours in a high-risk area abroad (e.g. commuters), or
  • People who have a very good reason for travelling; this includes primarily social reasons, such as shared custody, visitation rights, visiting a partner who does not live in the same house, to receive emergency medical treatment, caring for children, caring for relatives, attending a funeral, or similar

are not required to go into quarantine or take a corona test at the University of Stuttgart when retuning from high-risk areas abroad. However, this only applies if the abovenamed people do not have any symptoms that indicate an infection with the corona virus, as defined by the current criteria of the Robert Koch Institute.

If symptoms that indicate an infection with the corona virus, as defined by the current criteria of the Robert Koch Institute, occur within 14 days after arrival then you must immediately report this to the relevant authorities (Ministry of Health - § 4 paragraph 7 CoronaVO EQT) and the Department of Personnel and Legal Affairs by sending an email to corona-info@uni-stuttgart.de. You can find specific recommendations in the table "Recommendations if you have, or suspect you have, corona".

Due to the pandemic, the legal situation can change at short notice. We recommend that those affected inform themselves of possible changes on the State of Baden-Württemberg’s corona website [de].

The Universität Stuttgart updates its plans and measures to inform its members and the public continuously, at short notice and comprehensively. We therefore urge you to visit our corona website of the Universität Stuttgart at regular intervals.

October 29, 6 p.m.: Exemptions for private travel to high-risk areas abroad

There are two exemptions to rules regarding private travel to high-risk areas abroad: for people who spend less than 48 hours abroad in a high-risk area, and for people who travel because it is absolutely necessary. People in these two groups are not required to go into quarantine or take a test at the University of Stuttgart. Detailed clarification can be found in the FAQ “What exemptions apply for private travel to a high-risk area?”

 

October 29, 4:45 p.m.: Presence teaching at the start of the 2020/21 winter semester will probably be very limited

Due to the decisions of the Federal Government and the Minister-Presidents on the Corona Pandemic from October 28, as well as from the information from the Ministry of Science, Research and Arts that has not yet been officially released today, we must assume that presence teaching at the start of the 2020/21 winter semester may be very limited next Monday. As soon as we will receive specific information from the state government, we will inform you on our Corona website.

signed
Wolfram Ressel, Rector
Hansgeorg Binz, Vice Rector for Teaching and Continuing Education
Jan Gerken, Chancellor

 

October 28, 8:30 a.m.: Updated hygiene concept and new corona guidelines for the winter semester 2020/21

The university has updated the hygiene concept. Please refer to the current version 5 of the hygiene concept

The corona guidelines for the winter semester 2020/21 have also been updated.

 

October 23, 8 a.m.: A functional email address has been set up for corona questions

The University of Stuttgart has set up a functional email address to ensure that the ever-increasing number of questions about corona get sent to the correct location, so that they can be answered as quickly as possible. The email address is: corona-info@uni-stuttgart.de

 

October 20, 11 a.m.: Face masks are now also mandatory at university teaching events when sitting in your seat

The Ministry of Science, Research and Art (MWK) has expanded the rules for mandatory face masks in the Corona Guidelines University Operations and Art [de]. A face mask must now be worn when you are seated in your place at teaching events.

 

October 20, 10 a.m: The Baden-Württemberg state government announces pandemic phase 3

Due to the dynamic developments in the infection rate, the Baden-Württemberg state government has announced pandemic phase 3. The specific measures relating to pandemic phase three can be found on the webpage of the state government [de].

Stuttgart is currently classed as being in the so-called “intervention phase”. This comes into force when more than 50 infections per 100,000 residents are recorded within seven days. The state’s Public Health Department has calculated a 7-day incidence of around 80 for the state capital. The current corona regulations can be found on the City of Stuttgart’s corona webpages.

 

October 14, 8:30 a.m.: The University of Stuttgart is making it compulsory to wear a mask on all university premises both inside and outside the buildings from October 14, 2020 (12 a.m.):

The Rectorate at the University of Stuttgart has taken the decision to extend the mandatory use of face masks to cover not only all corridors and transitional spaces in university buildings, but also all university premises outside of the buildings. Wearing a mask at the University of Stuttgart both inside and outside of buildings will apply from Wednesday October 14, 2020 (12 a.m.). This new rule will come into effect at the same time as other provisions from the city of Stuttgart, which has decided to implement new measures to fight the pandemic in the state capitol after an increase in Corona cases to an incidence of 70.0 over the past seven days. The introduction of stricter face mask rules at the University of Stuttgart is intended to help eradicate the risk of infection from groups of people in the entrance areas in front of university buildings. The new rule is temporary and applies until November 30, 2020.

The university directors ask all members of the university to adhere to the new face mask rules and behave in accordance with the university campaign "Healthy. Jointly!" and take responsibility for the health of others.

 

October 9, 3:30 p.m.: Procedure for (suspected) cases of corona disease

If you or a colleague is suffering from corona disease, if there is a suspicion of the disease, or if someone is classified as a contact person, you will find specific recommendations for action in the table “Recommended action in the case or suspected case of corona disease”.

October 7, 9 a.m.: Revision of the hygiene concept and the guidelines for university operations

Due to the publication of the Corona Guidelines "University Operations and Art" by the Ministry of Science Baden Württemberg from September 16, 2020 [de], the University of Stuttgart is currently revising its SARS-CoV2 hygiene concept for university operations. Subject to the approval of the University of Stuttgart's Staff Council, both documents will be published in the 42nd calendar week and will apply from that date.

 

October 6, 9 a.m.: Infection protection measures free of barriers

How corona infection protection measures can be implemented free of barriers is explained in the document of the Deutsches Studentenwerk

 

September 30, 2:30 p.m.: Clarification from the university management on the Corona Guidelines for university operations and art from the Ministry of Science, 16 September, 2020

The university management  would like to clarify that the possibility mentioned in the corona guidelines for university operations and art from the Ministry of Science [dt], dated 16 September 2020, to form set learning and studying groups of up to 35 people - analogue to the organisation in German schools - does not generally apply to the University of Stuttgart. This guideline only applies to set classes that don't mix, such as those formed in dual universities in Baden-Württemberg (DHBW).
The University of Stuttgart's corona guidelines pertaining to university operations in the summer semester 2020 (dated 10 August 2020) still apply and will be updated on 8 October, 2020.

 

September 24, 2:10 p.m.: New corona guidelines for university operations and art from the Ministry of Science

The corona guidelines “University Operations and Art“ [de] from the Ministry of Science, dated 16 September 2020, will be published on 24. September 2020 in the Law Gazette of Baden-Württemberg and will come into force on the following day. This is in addition to the general state Corona Guidelines from 23 June.

The most important points are as follows:

The guidelines also provide more concrete information about data processing for university operations. This will enable us to effectively trace chains of infection.

September 3, 4 p.m.: Information on returning from high-risk areas

The quarantine rules on returning from a high-risk area have changed. It is only necessary to quarantine for a limited period after first testing negative on returning home. In the event of testing negative, a second test is then carried out 6 days after returning. If this is also negative then it is possible to return to work, therefore in most cases after a week.

 

August 20, 10 a.m.: Updated hygiene concept

The Rectorate has approved changes to the SARS-CoV-2 hygiene concept of the University of Stuttgart. The updated version 4 is available on the hygiene concept webpage.

 

August 10, 1:20 p.m.: Examination reviews

The updated Corona guidelines for for study programs in summer semester 2020 (Version 2.2) have new information on examination reviews. These may be held again under certain conditions.

 

August 6, 12:45 p.m.: Business trips & extended individual standard study periods

The FAQ section has been updated with new information

  • Information for employees about business tips: cancellation conditions for trains and flights, booking via Reisebüro Reeg and seminars/conferences outside of the university,
  • Information for students about extending individual standard study periods: all students affected by this rule have a document called "Regelstudienzeit Verlängerung 20S" (“extension of the standard study period 20S”) in their student file.
 

August 5, 10 a.m.: Thanks from Rector

Prof. Wolfram Ressel, Rector of the University of Stuttgart, thanks all members of the university for their commitment over the past months in a letter.

July 31, 5:15 p.m: Updated hygiene concept

The Rectorate has approved changes to the SARS-CoV-2 hygiene concept of the University of Stuttgart. The updated version 3 is available on the hygiene concept webpage.

There are changes in the following areas:

  • Business trips, meetings, and conventions
  • Access to the university buildings by persons not affiliated with the university
  • Implementing practical courses.

The following sections have been added:

 

July 23, 10:30 a.m.: Habilitation examinations & enrollment for international applicants

The updated Corona guidelines for for study programs in summer semester 2020 (Version 2.1) now contain a chapter on the habilitation examinations. These may be held again under certain conditions.

Furthermore, we added information on the enrollment process for international applicants in our FAQ.

 

July 21, 12:45 p.m.: Travel Warning

The summer holiday period is here and the university would like to draw your attention to our pages detailing what to be aware of when traveling in regions or countries where the foreign office has issued a travel warning.

 

July 16, 2:30 p.m.: Teaching in winter semester 2020/21

The Rectorate of the University of Stuttgart has decided on a framework of conditions for teaching in the winter semester 2020/21. Due to the corona pandemic situation it will be a largely digital semester with some individual attendance courses.

 

July 15, 10:50 a.m.: Exchange programs from non-EU countries suspended in winter semester 2020/21

The University of Stuttgart has made the difficult decision to cancel the exchange program for incoming students from non-EU countries who have planned to come for the winter semester 2020/21. Because the pandemic is escalating at different rates and times around the world, we have assessed that the risks remain too high to provide reliable conditions of study and ensure the health of your students. Due to the corona restrictions many non-EU nationals cannot enter Germany. We are also very much concerned about the experts‘ warning that coming fall a second wave of infections might have to be expected. Given these circumstances, the conduct of an exchange program which mainly aims on facilitating in-person encounters and intercultural experiences is not possible at all.

 

July 14, 2:50 p.m.: Extensive updates to the Corona Guidelines

 

July 2, 7:45 a.m.: Resolution from the Rectorate - Validity of the Corona Guidelines

The Rectorate has decided to extend the validity period of the University of Stuttgart’s Corona Guidelines from 23.06.2020 (version 1.6) until further notice, or until maximum September 30, 2020 (end of the summer semester 2020). Necessary adjustments to university operations may also be carried out before September 30, or before new corona guidelines are introduced, in accordance with paragraph 3.

The measures serve to ensure that the university can plan reliably, and that it has some leeway to implement university operations in accordance with the Landeshochschulgesetz (LHG), as has been the case so far, for the rest of the summer semester 2020.

From July 1, 2020 until September 30, 2020 at the latest, the Corona Task Force and the Rectorate at the University of Stuttgart will compile new corona guidelines, based on the state of Baden-Wurttemberg’s newly compiled corona guidelines (CoronaVO), valid from July 1, 2020.

Wolfram Ressel, June 30,.2020

July 1, 5:30 p.m.: Updated corona guidelines permit excursions

The updated Corona Guidelines (Version 1.6) contain new regulations concerning excursions. 

Currently, the Corona Guidelines are being revised in view of the current Corona Regulation of Baden-Württemberg and the law amending the Landeshochschulgesetzes und des Studierendenwerksgesetzes passed on June 24 [de]. In addition, regulations on examination procedures will be supplemented in the summer semester 2020. Until the publication of these amendments, the Corona Guidelines in Version 1.6 of June 23, 2020 will apply.

 

July 1, 10:30 a.m.: FAQ on tuition fees for international students or a second degree

A new FAQ informs students who pay tuition fees for international students or a second degree about the possibilities of refunding fees already paid for the summer semester or waiving fees for the coming winter semester.

 

July 1, 8:45 a.m.: Compensation for employees who must take special leave

Information from the Interior Ministry and the Ministry of Finance for civil servants and those employed under a collective wage agreement in Baden-Wurttemberg can be found in the new FAQ on compensation for employees who must take special leave.

 

June 26, 8 a.m.: Groups of maximum 20 people for special events

The Rectorate has updated the corona guidelines for university operations in the summer semester 2020. The information about the admissions procedure for bachelor study programs has now been adapted in accordance with the corona guidelines. Groups of up to 20 people are now permitted for particular events and lectures.

19 June, 3:45 p.m.: The exam period for the summer semester has been decided

The centrally administrated exams will be held from 3 August to 24 October 2020.  The exam dates will be published on C@MPUS by mid-July at the latest. Please be aware that all centrally organized examination dates currently listed in C@MPUS, are not the finalized examination dates. You can find more detailed information about this in the FAQ about exam dates in the summer semester.

 

18 June, 4:00 p.m.: Alternatives to the sport entrance exam for prospective students

Prospective students who wish to apply for the sport teaching degree in the winter semester 2020/21 (high school teaching degree), may submit alternative proof of suitability. You can find more detailed information about this in the FAQ about the sport entrance exam

 
 

June 15, 9:15 a.m.: New appendix relating people from outside the university

The appendix "Declaration relating to regulations governing access to university buildings for external visitors (due to the corona situation)" to point 11 of the hygiene concept. These must be signed by people from outside the university for the protection of university members when entering university buildings.

 

June 10, 9:40 p.m.: Updated hygiene concept

The Rectorate has approved changes to the SARS-CoV-2 hygiene concept of the University of Stuttgart. The updated version 2 is available on the hygiene concept webpage.

The appendix "Guidelines for proctors for written examinations in adherence with hygiene measures" to point 14 of the hygiene concept has been updated.

 

June 9, 6 p.m.: Maximum group size of ten people per room

The Rectorate has updated the Corona guidelines for study programs in summer semester 2020. From now on, courses and doctoral examinations with a maximum of ten persons in one room are again possible. 

 

June 3, 5:30 p.m.: Application period for bachelor's degree programs with limited entry

The application procedure for the winter semester 2020/21 for all B.Sc. and single-subject B.A. degree programs with limited entry which are part of the DoSV is expected to start on July 3, 2020 and end on August 20, 2020.

 

June 3, 7:45 a.m.: Updated corona guidelines for study programs

The Rectorate of the University has approved the updated version 1.3 of the Corona guidelines for study programs in summer semester 2020. All changes to the previous version can be found clearly in the change history starting on page 2. 

The relevant information regarding the extension of the deadlines for submission of student theses and the suspension of attendance events until June 14 is also updated in our FAQs.

 

June 2, 4:10 p.m.: New information on childcare, care for a close relatives or partner and on risk groups

Based on the updated information from the Ministry of the Interior and the Ministry of Finance, the information on childcarecaring for a close relative or partners and risk groups has been adapted.

 

May 28, 9:15 a.m.: Changed lecture periods for winter semester 2020/21 and summer semester 2021

The  lecture periods for the winter semester 2020/21 and the summer semester 2021 have been changed.

The recotrate of the University of Stuttgart decided the following:

Winter semester 2020/21:

  • Lecture period: November 02, 2020 - February 13, 2021
  • Introductory events for new students: October 26, 2020 – October 30, 2020
  • The Christmas break has not changed. Year end semester break 2020/21: December 23, 2020 - January 6, 2021
  • The lecture period has been moved and is one week shorter. It will end on February 13, 2021
  • There will be an examination period of 8 weeks during the semester break

Summer semester 2021:

  • The lecture period for the summer semester 2021 has been moved back one week: April 19, 2021 – July 24, 2021.

Winter semester 2021/22:

  • The lecture period of the winter semester 2021/22 is expected to start again as planned and without changes on October 18, 2021.
 

May 13, 4:50 p.m.: Updated corona guidelines for study programs

The Rectorate of the University has approved the updated version 1.2 of the Corona guidelines for study programs in summer semester 2020. All changes to the previous version can be found clearly in the change history starting on page 2. 

The guidelines are intended to make it possible to study at our university, whilst also adhering to epidemiological safety regulations. These include, for example, information on

  • Digital teaching formats,
  • Teaching formats that require your physical presence, such as internships,
  • Examinations
  • Enrollment and admission procedures

Information on the transition from Bachelor's to Master's programs, even if exams are still missing due to Corona, and on the application deadlines for the winter semester 2020/21 are also updated in our FAQs.

 

May 11, 2:45 p.m.: New FAQs about the University Library

Since today, May 11, the University Library (UB) is offering a restricted lending service at the two library locations Stadtmitte and Vaihingen. It is not yet possible to stay for studying and working. The institute libraries will remain closed. Detailed information about the new opening hours and what to look for when visiting the UB can be found in the FAQs about the University Library.

May 9, 11:15 p.m.: Safeguard measures extended & exams begin as planned on Monday, May 11 & news for employees

According to the Corona Ordinance of the Baden-Württemberg government of May 9, the studies (on-site teaching) of universities will be suspended until June 14, 2020. Irrespective of this, digital teaching will continue. This means that the protective measures established by the University of Stuttgart in the Corona Guidelines in the version of April 28, 2020 will be extended until June 15, 2020. 

Important: Irrespective of this, the substitute written examinations for winter semester 2019/2020 will start as planned on Monday, May 11, 2020. Please refer to the Campus Management System C@MPUS for information on examination dates and examination requirements. 

There is also the following updated information for employees, which is described in more detail in FAQ entries:

 

May 6, 10:30 a.m.: New information about the SARS-CoV-2 hygiene concept

The following documents, relating to the SARS-CoV-2 hygiene concept, were published:

May 5, 11:30 a.m.: Further annexes to the hygiene concept

May 3, 8:25 pm: Corona measures for universities extended until May 10, 2020

The government of Baden-Württemberg has extended the Corona measures for universities until May 10, 2020. This is stipulated in the updated Corona Ordinance and means for the University of Stuttgart that

  • the study operation is suspended until May 10, 2020; however, it will be continued in the digital formats that have been running since 20 April,
  • practice events that require special laboratory or work rooms are only possible under special protective measures if they are absolutely necessary,
  • refectories and cafeterias will remain closed until May 10, 2020,
  • all events and gatherings of more than five persons each are prohibited in buildings and on the university premises until May 10, 2020.

April 30, 7 p.m.: Hygiene concept available in English

The hygiene concept for the University of Stuttgart, including all annexes and contacts for centrally provided protective equipment and protective measures, is now available in English on a separate hygiene concept website.

April 29, 10 a.m.: Changed alternative dates for cancelled examinations (March 17- April 8)

In order to reduce the risk of infection, in association with the examinations (i.e. before, during and after the examinations), the university management decided on a revised hygiene concept at its rectorate meeting yesterday. There has been decided to postpone the alternative examinations for one week. The current begin of the examinations, organized centrally by the Examination Office, has to be postponed from 4 May to 11 May. Therefore, the entire alternative examination period for the examinations organized centrally by the Examination Office begin on Monday, 11 May and will probably end on 30 May. We tried to postpone all examinations for seven days, in order to avoid a re-planning in the sense of intersections etc. Since it will not work completely without re-planning (e.g. because of the public holiday on May 21), students should inform themself about their examination via C@MPUS from Monday, May 04.

April 28, 5:15 p.m. SARS-CoV-2 hygiene concept for the University of Stuttgart

The rectorate at the University of Stuttgart has today passed the SARS-CoV-2 hygiene concept. The hygiene concept documents will be uploaded on April 29, 2020.

April 27, 1:15 p.m.: Updated FAQs about the University Library

The University Library (UB) has compiled information on the planned reopening for visitors as well as on literature supply, borrowing periods, identity cards, copyright and other points that are currently important. They are published in the new FAQ list "University Library" on this Corona website.

Current information about the current use of the University Library can also be found on the website of the University and on the University Library blog [de].

April 23, 9 a.m.: Updated FAQs on studying and teaching

Due to the new fixed measures for the summer semester of April 21, we have restructured and updated the FAQs of teachingexaminations as well as enrollment, student status, fees and contributions.

April 21, 4:30 p.m.: The 5th Corona Ordinance from the Federal State Government: New regulations for the summer semester 2020 at the University of Stuttgart

  1. The cancellation of on-site teaching has been extended until May 3, 2020.

  2. Online teaching for all study programs began on April 20, 2020. On April 16/20, the rectorate decided to offer teaching for the entire summer semester online. Online teaching in digital format will be fully credited, in accordance with the “Lehrverpflichtungsverordnung” (LVVO).

  3. In accordance with contact restrictions specified in the hygiene regulations of the SARS-CoV-2 work safety standards by the Federal Ministry of Labor and Social Affairs (BMAS) [de] and the contact restrictions from the Robert-Koch-Instituts (RKI) [de], space capacity in lecture rooms will be significantly reduced. Because these contact restrictions are likely to remain in place over the entire lecture period, it was necessary to provide online teaching for the summer semester 2020.

  4. Individual student papers, in particular final theses, may be carried out in the university’s offices and laboratories, in accordance with the abovementioned hygiene standards [de] and contact restrictions (see point 3).

  5. Individual oral examination and presentations of student work may also take place, with immediate effect, in groups of maximum five people and in accordance with the abovementioned hygiene standards [de] and contact restrictions (see point 3). If both students and teachers agree, oral examinations may also be held via video conference, in accordance with the “Information on conducting oral examinations via video conference”. From May 4, 2020, oral examinations will be generally conducted in the normal way; oral examinations as video conference will only be permissible in exceptional cases, due to travel restrictions and quarantine measures.

  6. Oral doctoral examinations will remain permissible for groups of maximum five people and in accordance with the abovementioned hygiene standards [de] and contact restrictions (see point 3). Individual examiners may also participate via video conference, in accordance with regulations pertaining to doctoral examination regulations.

  7. From May 4, 2020, practical courses (such as practical laboratory courses, dissection courses) may be held if absolutely necessary in groups of maximum five people and in accordance with the abovementioned hygiene standards [de] and contact restrictions (see point 3) in special laboratories or facilities. This is also the case during the Whitsun holidays (June 2 - 5, 2020), and for two weeks after the end of the lecture period (July 13 - 24, 2020).

  8. The written examinations that were cancelled in the winter semester 2019/2020 will now be held from May 11 in accordance with the substitute examination plan. All specifications and information can be found on the campus management system C@MPUS and in the news feed, as well as in the examinations FAQs on our corona webpage.

  9. All events, gatherings and other get-togethers of more than five people are strictly forbidden in university buildings until May 3, 2020.

  10. The university libraries in the city center and in Vaihingen, as well as the subject-specific and institute libraries will remain closed to the public until May 10, 2020. The current lending regulations apply until further notice.

  11. The central computer pools and decentral computer pools will remain closed to the public until May 3, 2020.

  12. Canteens and cafeterias will remain closed until May 3, 2020.

  13. All immediate measures implemented by the University of Stuttgart on March 16 to prevent the spread of the coronavirus still apply and have been extended past April 20, 2020 to May 3, 2020. The current regulations, e.g. for working from home, child care, holidays etc. can be found on the news feed and in the employee FAQs on our corona web page. Please check the University of Stuttgart’s corona web pages regularly to keep up to date with any changes.

  14. In calendar week 18 (April 27 - May 3, 2020), the rectorate will issue a compilation of corona guidelines, including all regulations that have been released up until now, a corona statute on making examinations regulations more flexible at the University of Stuttgart, as well as hygiene regulation in accordance with SARS-CoV-2 BMAS work safety standards [de] and the contact restrictions from the RKI [de].

Stuttgart, April 21, 2020,
signed Wolfram Ressel

April 20, 7:40 a.m.: Video message from the Rector concerning the start of the summer semester

Today, Rector Prof. Wolfram Ressel welcomes all university members to the summer semester 2020 by video.

April 19, 11:10 a.m.: 5th Corona Ordinance from the state government: new regulations for the summer semester 2020

**Update April 20, 2020: 8:45 p.m.**

  1. The cancellation of on-site teaching for all study programs has been extended until May 3, 2020.

  2. Online teaching for all study programs will begin in digital form on April 20, 2020.

  3. Practical teaching that must be carried out in our specialized laboratories and other university facilities (such as practical laboratory courses, dissection courses, final theses, etc.) will be permitted for individuals or for groups of maximum five people and subject to strict hygiene regulations and the contact restrictions specified by the Robert-Koch-institut. 

  4. Events, gatherings and get-togethers of more than five people are forbidden in all buildings on the university campus until May 3, 2020.

  5. All canteens and cafeterias will remain closed until May 3, 2020.

  6. All immediate measures implemented since March 16, 2020 by the University of Stuttgart to prevent the spread of the coronavirus still apply and have been extended past April 20, 2020 to May 3, 2020. Any changes to regulations, e.g. in relation to working from home, child care, holidays, etc. can be found on the newsticker on our corona-webpage. Please visit the University of Stuttgart’s corona webpage to keep up to date with current information.

Concrete effects on the University of Stuttgart will be announced soon

The specific implications of the new coronavirus regulations for the University of Stuttgart will be discussed in a special session of the Rectorate on April 20, 2020 and published as a packet of measures soon. (The previous version of April 19 stated that the package of measures would be announced on April 20.)

Stuttgart, April 19, 2020,
Signed, Wolfram Ressel

April 18, 9 a.m.: Information on Corona for international students

Information especially for international students at the University of Stuttgart has been collected by the International Office on its COVID-19 webpage. International students will find information concerning residence permits, financial support, contact persons, social activities and sports.

April 17, 4:15 p.m.: Notes on the vacation regulation 2020

Please take note of the new information on leave arrangements in the FAQs.

April 17, 3:30 p.m.: Home office regulations extended until May 3 & Leave of absence for childcare

**With update from April 19**

The University of Stuttgart has extended the home office regulations until May 3, 2020. All supervisors should continue urging their employees to work from home.

Leave of absence for childcare

The exemption possibilities for childcare are also extended until May 3, 2020.

Version from April 17:

On April 15, 2020, the German Federal Government and state governments decided that schools and childcare facilities will remain closed beyond April 19, 2020. Currently, the following regulation regarding exemption possibilities due to these closures by order of the state government is valid until April 19. Therefore, from April 20 onwards, unless it is possible to work in a home office, exemption is currently possible via the following three options:

  1. reduction of time credits
  2. leave
  3. special leave without continued remuneration

With all three variants, the approval by the supervisor can be given via email as an exception and must be obtained later using the usual procedure. The supervisor must approve the absence in advance.

To this end, the universities have contacted the state and asked for new childcare arrangements to apply from April 19, 2020. At present, however, the answer is still pending. We will inform you on this Corona website as soon as we have more information on the subject.

April 17, 2:15 p.m.: Email from Rector to mark the start of the semester

Rector Prof. Wolfram Ressel addresses the students in a circular mail to mark the start of the summer semester 2020. On Monday morning, April 20, Prof. Ressel will welcome all members of the University of Stuttgart with a video message. It will be published on the homepage of the University of Stuttgart.

April 17, 11:45 a.m.: For studying, teaching and in everyday working life: the video conferencing tool Webex

Employees and students of the University of Stuttgart can and should use "Webex Meetings" for video conferences to facilitate digital collaboration in their studies and everyday work. For the upcoming digital summer semester, Webex will be one format of the online course offerings. Detailed instructions on how Webex works, how to create meetings and how users can participate without prior installation can be found on this TIK website on Webex [de].

April 17, 8:30 a.m.: MWK and Rectors' Conferences on the summer semester 2020

The Minister of Science, Research and the Arts of Baden-Württemberg, Theresia Bauer, and the Rectors' Conferences of the State of Baden-Württemberg have sent a letter [de] to all professors, university members, university staff and students of the state's universities informing them about the "Digital Summer Semester 2020".

April 16, 4:45 p.m.: Current information from the university management on the start of the semester on April 20

Due to the current, still dynamic situation around the Corona pandemic, we summarize the central statements for the start of the semester, which the university management has decided to make:

  • Lectures restart on April 20, 2020, as far as possible in digital form. Please inform yourself individually about your courses, whether and in which form they are offered online.
  • We ask all students to register as usual in C@MPUS for the courses they wish to attend.
  • Information on the actual procedure for online courses can be found on C@MPUS, on ILIAS [de] or on your study program websites. If you have any subject-related questions, please contact your Program Manager or Academic Advisor, who are listed on the Program Manager-website
  • Please take a look at our continuously updated FAQ lists for "Study and Teaching" and for "Examinations".
  • Please pay attention to the ILIAS Forum "Digital Teaching" [de] and get involved there. There you can post and discuss questions and ideas about digital teaching.

We are in a dynamic information situation, we are still dependent on political decisions and new regulations. As soon as we have further information, we will gradually share it on this central Corona webpage and via circulars.

Despite the great challenges that the Corona pandemic poses, we will try to make the semester as trouble-free as possible. Many things are still unclear at the moment. We will certainly have to make some improvements and improvise in the coming weeks. Please be patient with any open questions and continue to inform yourself regularly on our Corona webpage as well as in C@MPUSILIAS [de] and on your study program websites. Thank you for your support and your flexibility during this special time.

April 16, 12:30 p.m.: Language Center offers many courses online

The Language Center offers 80 percent of its courses online during the summer semester. Students on the fixed place list in C@MPUS will be informed by the responsible teacher by e-mail about the further procedure. Unfortunately, guest auditors cannot attend courses at the Language Center in the summer semester 2020. A list of all cancelled courses as well as further information can be found on the website of the Language Center

April 15, 9:30 a.m.: Idea workshop for digital teaching

On April 16 and 17, the student council (stuvus) and the Technical Information and Communication Services (TIK) will be organizing an online hackathon. At this online event, everyone can bring their own ideas about how to improve digitalization at the University of Stuttgart.

April 9, 6:30 p.m.: Digital Teaching in summer semester 2020

We would like to remind all lecturers once again about the established ILIAS Forum Digital Teaching in the summer semester 2020 [de]. There you can write down, collect and read questions, ideas, answers and solutions on the topic of digital teaching.

April 9, 4:15 p.m.: University sports offers online course programme

Up to and including May 31, 2020, there will be no classroom courses in University sports. Instead, there will be a five-week online course programme starting on April 27. Registration for this is possible from April 21 onwards via the University sports website. The online course programme will be published on April 20.
Further information can be found on the University sports website [de].
** Addition April 16, 9 a.m.: TK Campus Run will not take place this year.**

April 9, 2:15 a.m.: Oral examinations via video conference possible in exceptional cases

For the duration of the suspension of attendance examinations, the University of Stuttgart allows oral examinations via video conference in exceptional cases and if there are good reasons. Please read the detailed information in the FAQs.

April 8, 7:30 a.m.: Bringing together initiatives on protective equipment and interested parties

The University of Stuttgart has established a central service to bring together external needs and requests for protective equipment with initiatives at the university.

For employees: Please report as soon as possible to Sabine Cornils:

  • What you are doing/producing/planning?
  • Who is the contact person for the initiative (Full name + e-mail address + phone number)?
  • Who is involved (e.g. institute(s) + external partners)?
  • What do you need? How could other university bodies / Institutes support you (e.g. with manpower, machinery, supplies)?

Furthermore, please contact Sabine Cornils if you´re receiving requests for protective equipment (especially from outside of the university) so that those can be processed and forwarded internally. She will coordinate the requests at our university.

For external interested parties: Do you have questions about protective equipment? Please do not hesitate to contact Sabine Cornils. She coordinates the inquiries at the University of Stuttgart.

April 7, 8 a.m.: E-learning and accessibility

We would like to ask teachers to note the information on accessible online teaching and remember that even in the current situation and despite the high stress levels that you are all currently experiencing, it is important not to lose sight of students that are disabled and chronically ill, students with children or who care for relatives or international students.

April 3, 2:45 p.m.: Information on Corona in English

We have compiled links to websites that contain reliable information on the Corona topic in English. International students and prospective international students can inform themselves on the general situation there. Everything concerning the University of Stuttgart can still be found on this webpage, which is constantly updated.

April 2, 1 p.m.: Start of lectures

The uncertain situation in which we all find ourselves is leading to uncertainty and to rumors regarding the current study situation in the summer semester 2020. The university management wants to provide clarity and offers this compilation of some facts. They are valid here and now, but may change at any time as a result of new decisions imposed on us by the authorities:

  • "Lecture-free-period": current courses and events will be cancelled until April 19, 2020!
  • Any kind of (face-to-face) classroom event is prohibited until April 19, 2020!
  • Lecture period starts on April 20, 2020! In case we are not yet allowed to hold classroom lectures after April 20, 2020, the courses must be offered as online courses - as far as possible - from that day forward.
  • Although online teaching is permitted before April 20, 2020, professors and teachers will ensure that students who join after April 20, 2020 will not suffer any disadvantages. This means that, for example, lecture recordings can already be made available online before April 20, 2020, but compulsory coursework or academic achievements such as graded assignments are not allowed.
  • The University of Stuttgart is preparing for the case that teaching will be carried out online starting April 20, 2020 for a longer period. Therefore ILIAS and Cisco Webex are preferably used as scalable main online tools.

We all have to live with the uncertainty of the moment. In order to be able to face the diverse challenges in the best possible way, a high degree of flexibility is required from all of us. The university is trying to adjust optimally to the current situation, which is likely to change frequently in the future. The university management would like to thank all those who are currently working hard to ensure that the university will be as busy as possible during the 2020 summer semester.

April 1, 5:15 p.m.: Replacement dates for cancelled examinations & note on re-registration

According to the Corona decree of the state government, all cancelled examinations must be made up for during the summer semester. It is expected that the examinations organized centrally by the Examination Office are to be held between May 4 and 22, 2020. Please read the detailed information in the FAQs about the replacement dates of the cancelled examinations and who may take part in the replacement examinations.

Another new feature in the FAQs is a note on re-registration when only examinations that have been cancelled due to the coronavirus have to be taken to complete the degree.

March 30, 5 p.m.: Lecture recording

In preparation for the summer semester 2020 with digital teaching, teaching staff at the University of Stuttgart can now book lecture halls and record their lectures. Up-to-date information on booking lecture halls [de] is provided online by Department 6 and TIK. General information on lecture recording with Opencast [de] can also be found on the TIK website.

March 30, 3:30 p.m.: Registration of thesis, student counselling & updated Corona-Decree

Our FAQs on "Examinations" now also contain information on how to register for a thesis in cases where the required ECTS credits have not yet been achieved due to corona cancellations of examinations.

University operations continue despite corona restrictions. The student counselling services of the University of Stuttgart, such as Studienlotsen, Student Counseling Center (ZSB), Schreibwerkstatt or Learning counseling are still available by e-mail or telephone. How to reach the contact persons in the House of Students or the International Center is described in the FAQs.

There is an updated version of the Corona-Decree of the Federal State Government of Baden-Württemberg [de].

March 27, 1 p.m.: Regulations of RUS-CERT for safe working mobile and from home

Information Security (RUS-CERT) has compiled and published guidelines and regulations for the secure working mobile and from home [de] including How-Tos for admins and employees. All employees who are currently working in the home office should please follow them.

March 27, 8:45 a.m.: New FAQs on enrollment, re-registration and fees

 

March 26, 6:30 p.m.: Digital teaching in the summer semester 2020

For employees and students the University of Stuttgart has set up an area for digital teaching in ILIAS [de] for the summer semester 2020. It contains a forum [de] for information exchange as well as helpful instructions and tools for teachers.

Students can now register for courses in C@MPUS. There will be an ILIAS course for all courses. Even if, according to current information, the lectures of the summer semester can begin on April 20, 2020, the University of Stuttgart is preparing to hold online teaching for the entire summer semester.

If you have any questions, the "Taskforce Digital Teaching" can be contacted via e-mail.

March 25, 2:30 p.m.: FAQ about the student residence halls of Studierendenwerk Stuttgart

On the website of Studierendenwerk Stuttgart you can find FAQs about the Student Services housing [de]. Among other things, these explain what to do in case of a corona infection and how to use the washing machines. A new feature is that, as of today, the chip card for the use of the washing machine and dryer can be recharged. For this purpose, the refectories in Stuttgart-Vaihingen, Stuttgart-Mitte and Ludwigsburg open every Monday and Wednesday between 8 and 10 a.m. During the opening you can only load money onto your chip card at the validator. Please inform yourself on the webpage of the Studierendenwerk [de]. 

March 24, 6:30 p.m.: stuvus has set up an information hotline and a helper registration

The Student Council stuvus set up an information hotline for students of all colleges and universities in Stuttgart. stuvus collects and answers questions in German and English on weekdays in connection with the corona pandemic and student life. Contact the information hotline: +49 711-685 60751

Furthermore stuvus is currently building up a pool of volunteers to help institutions and organizations cope with the current situation. If you are interested and would like to get involved in social projects, register here as a volunteer.

March 24, 2 p.m.: Some university employees are not reachable by telephone

Due to the widespread teleworking of staff, both the public telephone and mobile phone networks and our telephone system currently have to process an extraordinary number of telephone calls. This can lead to the fact that employees of the University of Stuttgart are sometimes unavailable. Please try again from a different line (for example, landline instead of mobile phone) or at a later date, or write us an e-mail.

March 24, 12 p.m.: University Library informs about additional online resources

The University Library has published links to additional online resources on its website [de]. These notes simplify access to research literature and helpful information from home. You will also find a distribution address on the website where researchers can obtain (open access) specialist information on corona viruses. The University Library continually updates this website.

March 24, 8:45 a.m.: Note for international university members: Immigration office is closed

An information for the international students and employees of the University of Stuttgart: The city administration of Stuttgart has closed the Foreigners' Registration Office with immediate effect. Even appointments that have already been arranged cannot be kept. Certificates regulating your further stay will be sent to you by mail. Please refer to the websites of the City of Stuttgart for further information [de].

International students can contact the International Office if they have questions regarding their residence permit.

March 23, 1:45 p.m.: E-learning tools und stopping delivery of multi-functional devices

**Further details added at 4 p.m.**: The TIK has put the digital learning forum ILIAS [de] online. All employees and students can read and gather questions, ideas, answers and help in problem solving on the subject of digital teaching. The aim is, to use this input to create a FAQ.

The technical information and communication service (TIK) has also published a list of available e-learning tools on its website, which is intended to help in the current situation, where lectures have been cancelled and university employees are required to work from home: event recordings, web conferences and ILIAS. Instructions for various digital teaching scenarios will follow shortly.

No new multi-functional devices (printers/scanners/photocopiers) that are currently at Central Administration are no longer being delivered or collected. The only exception to this rule is delivery appointments that have already been agreed. For further information, please see the FAQ on the delivery of multi-functional devices.

March 19, 4:15 p.m.: Change in working time arrangements

From now on, an extended working time regulation applies. The daily creditable working time is extended to Monday to Saturday, 6 a.m. to 10 p.m. and the function time is abolished. For further information, please see the FAQ New working time regulations.

March 19, 2.p.m.: New regulation: Fulfilment of budgetary responsibilities

The Ministry of Finance has to decided, that in order to ease the implementation of organizational measures (e.g. working from home), the form specifications, particularly in terms of budgeting policies, are fulfilled when the official responsibilities (factual accuracy, correct calculations, thematic authority) are documented via email. The request as well as the invoice documents must be sent as usual by post to the financial accounting department. The confirmation of budgetary responsibilities must be attached to the request in printed form. You can find detailed information in the FAQ New Regulation of budgetary responsibilities.

March 19, 10:30 a.m.: New answers to questions about examinations and studies

There are new FAQs on exams, including homework, final papers, exam insights, as well as on enrolment, fees, contributions and orientation internships for student teachers. For e-mail inquiries, you must always include your last name, your matriculation number and your study program. We are constantly updating the FAQs.

By the way: You can enter search terms in the search line above the FAQs and thus search all questions and answers.

March 19, 10:15 a.m.: Technical information and assistance on IT services

On their new webpage “Technical Information and Communication Services (TIK)”, the Technical Services for Information and Communication (TIK) provide information on topics such as secure work in the home office including telephone, e-mail, virtual communication, VPN and network drives for employees of institutes, facilities and central administration. Please inform yourself.

March 18, 4:30 p.m.: From Thursday, March 19, all buildings of the university can only be entered by employees with keys or electronic media

**Extension of the news of 2 p.m.** With the closure of the buildings today, March 18, 6 p.m., all buildings will be put into the so-called weekend mode. This means that all access doors to buildings are basically locked. The public will no longer be allowed to enter the buildings. As a result, all buildings can only be entered by employees via the access points, which can be opened using a night-door key and electronic identification media (transponder, ECUS badge) with appropriately configured locking authorisation. Please inform your suppliers, tradesmen or other persons who have to enter the building that they will contact you in advance by telephone.

March 17, 5:30 p.m.: All teacher-related final examinations in the state examinations are cancelled

All teacher-related final examinations in the state examinations are cancelled for the time being until April 19, 2020. This has been announced by the Ministry of Science, Research and Art of Baden-Württemberg.

March 17, 5 p.m.: New domestic isolation rules for employees who have returned from certain countries

Employees who have stayed in Italy, Austria, Switzerland, France, Denmark or Luxembourg within the last 14 days must stay at home for 14 days from the time they left the area. This is stated in legal notices issued by the Ministry of the Interior and the Ministry of Finance of Baden-Württemberg. Further information can be found in the travel advice below.

 

March 17, 11:15 a.m.: Clarification: cancellation of oral and written tests

There will be no written and no oral tests until 19 April. Contrary to the announcement on the website, by e-mail and in social media on 16 March, no oral exams will be held. Further information can be found in the university's emergency measures.

March 16, 4 p.m.: Events cancelled until April 19

The University of Stuttgart takes the call to avoid social contacts in order to slow down the spread of the coronavirus very seriously in its public events. All events that were to take place in the coming weeks will be cancelled or postponed. Due to the dynamic as well as unforeseeable developments relating to the coronavirus, the University of Stuttgart has also decided to cancel the largest and most popular event in the region, Science Day, on May 16.

March 16, 2 p.m.: No more public consultation hours at the Student Services Center and at the IZ

The student services in the Student Services Center, the services for doctoral students and the services of the International Department will close immediately and until further notice. This means that public office hours will no longer be available. Of course, you can still reach us with your concerns. You can contact the various services as follows:

Please contact us first via the functional e-mail addresses listed here, as these are always read and processed by several people! And please send us as many documents as possible either by post or, if possible, scanned by e-mail. In this extraordinary situation, in your and our interest temporarily we will avoid original documents in many cases.

March 16, 1:30 p.m.: Education programme is cancelled or postponed

The offers from the continuing education programme for university employees have to be cancelled or postponed until 19 April. Whether dates will be made up for is not yet clear. The respective participants will be informed if there are any new dates and what the next steps will be.

March 13, 7:30 p.m.: Special regulations and release options for employees

If there is a need for childcare due to the closure of day-care facilities and schools, university employees can take paid leave of absence for a maximum of three days. Regardless of the need for childcare, the university has adjusted the leave of absence options for employees. Further information can be found in the paragraphs Closure of day care facilities and schools and Leave of absence options for employees.

March 13, 3 p.m.: First confirmed COVID-19 case at University of Stuttgart

The first confirmed COVID-19 case has been reported at the University of Stuttgart. The infected person is masterand and is in domestic quarantine. The affected Institute for Manufacturing Technologies of Ceramic Components and Composites (IFKB) at Allmandring 7b will not be occupied for the next two weeks due to the corona case. There is no institute operation.

The university and the health authorities have taken all measures to prevent further spread of the virus.

March 13, 2:45 p.m.: Public PC pools closed

The public PC pools of the IZUS/TIK and the Casino IT of Faculty 1 will remain closed from 13 March 2020 until further notice. The closure of the PC pools in the institutes and facilities will be decided individually on site.

March 13, 12:45 p.m.: Cancellation fees for business trips are reimbursed

If business trips do not take place due to the coronavirus, the travel arrangements made must be cancelled or rescinded as soon and as far as possible. Any cancellation fees may be refunded.

For more information, see the section "How do I cancel business trips?"

 

March 13, 10 a.m.: Concretisation: No classroom teaching until April 20

The university management has put the decree of the Baden-Württemberg Ministry of Science and Research of March 11 into concrete terms. The decree stipulates that, in principle, no face-to-face teaching is allowed up until April 20. This includes lectures, seminars, exercises, practical courses, language courses, preparatory courses for university studies, etc.

March 12, 3:30 p.m.: University sports courses cancelled

Due to the current developments regarding the corona virus, the university sports program including all sub-areas (fitness and weight room, events, childcare during holidays, etc.) will be suspended from now until the planned start of lectures after April 19, 2020. This applies to all courses at all locations, i.e. university sports facilities, gyms of the city, external courses and excursions.

March 9, 1:30 p.m.: No meeting with more than 100 people

The university management has prohibited events with more than 100 people in a closed room until further notice. With this, the University is concretizing the decree of the Ministry of Social Affairs.

March 9: Doctor’s note via telephone

The National Association of Statutory Health Insurance Physicians decided that it is permissible to telephone the doctor’s practice to obtain a doctor’s note [de]. Patients with mild respiratory illnesses are not required to go to the doctor’s practice to get a doctor’s note in person.

The usual rules for civil servants still apply if your child is ill and you are unable to work at the university for that reason. If this is the case, the usual rules apply and you will need a doctor's note from the pediatrician. The length of leave in this case depends on your insurance.

** Update April 19, 2020: All immediate measures by the University of Stuttgart to prevent the spread of coronavirus of March 16, 2020 remain valid and will be extended beyond April 20, 2020 until May 3, 2020. ** 

Status, originally March 16, 2020, 7 p.m., with changes March 18, 2020, 11 a.m.

After today’s meeting of the corona crisis committee, the university directors have decided to implement the following measures:

  1. The current stand is that lectures in the summer semester 2020 will begin on April 20, 2020. Until then, all those in positions of responsibility in the rectorate, faculties and central facilities will be working to reduce the risk of infection for students, teachers and employees as far as this is possible. Details will be published shortly

  2. Compulsory courses and events that are currently being held will be cancelled until after April 19, 2020. This applies to all current courses (lectures, compulsory internships, seminars, excursions etc.), including preparatory courses, introductory courses for students and events such as continuing education courses for teaching staff, employees, and university sports courses. Online offers are still possible. All events organized by third parties at the University of Stuttgart will also be cancelled. Students may continue compulsory internships that are not held at the university, such as industrial internships, but this is at the discretion of the individual companies.

  3. In order to help contain the spread of the coronavirus, the city of Stuttgart [de] has banned all cultural, educational, sporting and leisure events until further notice. For that reason, the University of Stuttgart has decided:
    1. Until teaching resumes, all conferences, meetings and other public events with external visitors will be cancelled. This also applies to recreational activities for students and employees on the University of Stuttgart campuses.  
    2. Internal meeting, events or similar at the University of Stuttgart are permitted, as long as they do not involve groups of more than five people. In such cases, the guidelines from the Robert Koch Institute [de] must be followed.
    3. This also applies to meetings of the faculty councils, the senate committees and appointments committee, which may only be carried out via video conference; circular resolutions should be possible, or will be made possible.
  4. The university library and the faculty and institute libraries of the University of Stuttgart will remain closed to the public until April 19, 2020. Online services can be opened for scientific use. For further information please visit the homepage of the university library [de].

  5. Administration, infrastructural facilities, and operating units will continue to operate until further notice. But please be aware:
    1. The Student Services Center and the International Center will only be offering consultation and services via telephone and email. Enrollment will be conducted via Online-Workflow.
    2. The guidlines that are published in on the corona website of the University of Stuttgart’s apply apply

  6. Members of the public may only enter university buildings and facilities if they have an important reason. University archives, collections and such will remain closed to the public until further notice. 

  7. In order to break the chain of infection and to give parents the chance to care for their children at home now that all schools and daycare facilities have closed, we strongly recommend that all managers and supervisors ask their staff to work from home. Working from home must be approved by your supervisor. You are currently not required to contact the Department for Personnel and Legal Affairs. Please be aware, employees working from home must still be available. To ensure this, it will be possible to forward calls from your work telephone to a private connection.
    1. Extended flexitime regulations will follow shortly.
    2. Employees in the “high-risk” group must work from home. This also applies to those employees who live with someone in the high-risk group. If it is not possible for those in the high-risk group to work from home, employees must use any overtime and the university’s general regulations pertaining to working hours apply. If in doubt, please contact the Department for Personnel and Legal Affairs. Further information can be found in the paragraphs Closure of day care facilities and schools and Leave of absence options for employees.
    3. In order to ensure that the university remains operational, some personnel must remain onsite. This includes those operating infrastructure facilities – including laboratories and the large-scale equipment belonging to the HLRS, the DSI, the HKW, the research sewage treatment plant and similar facilities, as well as administration, the IZUS and the rectorate, the Office of the Dean and the directors of central scientific facilities. The directors of these facilities and institutions must activate their emergency planning.

  8. To protect students and doctoral researchers, oral and written compulsory university examinations will be cancelled until after April 19, 2020. Students whose examinations have been cancelled are not required to submit an examination withdrawal application. All teaching authority related final examinations in the state examinations are cancelled until after April 19, 2020.
    1. All deadlines for final assignments, seminar assignments, study papers and homework will be extended for as long as the library is closed – currently until April 20, 2020. Furthermore, registration for modules, where the requirements cannot be met due to the new guidelines will be accepted on the condition that the requirements are met at a later date.
    2. New, status 17 March 2020, 11 a.m.: Oral examinations are also suspended. Contrary to the announcement on the website, by mail and in social media on 16 March, no oral exams will be held. 
    3. Doctoral examinations may be carried out, if no more than five people are present and as long are no more than five people are involved and the guidelines from the Robert Koch Institute [de] are followed.The public presentation must be included in the oral examination. 
    4. Habilitation examinations will be cancelled until further notice. 
    5. The university is responsible for any decisions on holding cancelled events and examinations in the future. More information about this will follow shortly.
    6. The university will ensure that students will be able to complete all course assessments planned for the summer semester 2020, and that the studyability ist guaranteed.

  9. As things currently stand, the summer semester will begin on April 20, 2020 and following a majority vote by the Office of the Dean, faculties, staff council, Stuvus and the crisis committee, the semester will end as planned on July 18, 2020. This means the summer semester 2020 will be two weeks shorter. In some cases – for example internships – teaching may continue after July 20, 2020 in calendar weeks 30 and 31, or in calendar week 23.

  10. Business trips abroad are not approved.; if permission has already been granted, this is now withdrawn. All teaching staff, students and academics returning from areas that the Robert Koch Institute has classified as high risk must self-isolate for two weeks. Until further notice, business trips abroad are not permitted, in exceptional cases, the university directors may grant approval. Business trips within Germany must be reduced to a minimum. (In the version of March 16, 2020 it was still stated that business trips to the respective current COVID risk areas will not be approved. Since April 10, 2020, the RKI does no longer identify risk areas, as COVID-19 is now used worldwide).

  11. In accordance with the decree issued [de] by the Baden-Wuerttemberg Ministry of Science, Research and Art, on March 16, 2020, the Studierendenwerk’s cafeterias will be closed from March 17 up to and including April 19.

  12. All members of the University of Stuttgart are asked to follow the recommendations of the "Bundeszentrale für gesundheitliche Aufklärung für die Bildungseinrichtungen".

  13. The University of Stuttgart will be updating its planning and measures and informing its members and the public regularly and as detailed as possible. We ask that all members of the university regularly check the University of Stuttgart’s corona webpage.

Our Occupational Medical and Health Service [de] is available to advise you and to answer any specific questions you may have about the coronavirus or a possible infection. And you may be referred for further treatment where necessary.

Please do not be suspicious of entire groups

Under no circumstances should fear of the coronavirus lead to the avoidance or general suspicion of individual students or employees and their relatives.

General information on the coronavirus and the situation in Baden-Württemberg:

Contact

 

Do you have any questions about corona?

 

University Communications

Keplerstraße 7, 70174 Stuttgart

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