April 8, 2020

Newsticker: Information on the coronavirus

The university management informs employees, students and applicants/prospective students continuously about current developments regarding the coronavirus. Information on examinations, studies, digital teaching, enrolment, work organisation and childcare.

Newsticker

April 8, 7:30 a.m.: Bringing together initiatives on protective equipment and interested parties

The University of Stuttgart has established a central service to bring together external needs and requests for protective equipment with initiatives at the university.

For employees: Please report as soon as possible to Sabine Cornils:

  • What you are doing/producing/planning?
  • Who is the contact person for the initiative (Full name + e-mail address + phone number)?
  • Who is involved (e.g. institute(s) + external partners)?
  • What do you need? How could other university bodies / Institutes support you (e.g. with manpower, machinery, supplies)?

Furthermore, please contact Sabine Cornils if you´re receiving requests for protective equipment (especially from outside of the university) so that those can be processed and forwarded internally. She will coordinate the requests at our university.

For external interested parties: Do you have questions about protective equipment? Please do not hesitate to contact Sabine Cornils. She coordinates the inquiries at the University of Stuttgart.

April 7, 8 a.m.: E-learning and accessibility

We would like to ask teachers to note the information on accessible online teaching and remember that even in the current situation and despite the high stress levels that you are all currently experiencing, it is important not to lose sight of students that are disabled and chronically ill, students with children or who care for relatives or international students.

April 3, 2:45 p.m.: Information on Corona in English

We have compiled links to websites that contain reliable information on the Corona topic in English. International students and prospective international students can inform themselves on the general situation there. Everything concerning the University of Stuttgart can still be found on this webpage, which is constantly updated.

April 2, 1 p.m.: Start of lectures

The uncertain situation in which we all find ourselves is leading to uncertainty and to rumors regarding the current study situation in the summer semester 2020. The university management wants to provide clarity and offers this compilation of some facts. They are valid here and now, but may change at any time as a result of new decisions imposed on us by the authorities:

  • "Lecture-free-period": current courses and events will be cancelled until April 19, 2020!
  • Any kind of (face-to-face) classroom event is prohibited until April 19, 2020!
  • Lecture period starts on April 20, 2020! In case we are not yet allowed to hold classroom lectures after April 20, 2020, the courses must be offered as online courses - as far as possible - from that day forward.
  • Although online teaching is permitted before April 20, 2020, professors and teachers will ensure that students who join after April 20, 2020 will not suffer any disadvantages. This means that, for example, lecture recordings can already be made available online before April 20, 2020, but compulsory coursework or academic achievements such as graded assignments are not allowed.
  • The University of Stuttgart is preparing for the case that teaching will be carried out online starting April 20, 2020 for a longer period. Therefore ILIAS and Cisco Webex are preferably used as scalable main online tools.

We all have to live with the uncertainty of the moment. In order to be able to face the diverse challenges in the best possible way, a high degree of flexibility is required from all of us. The university is trying to adjust optimally to the current situation, which is likely to change frequently in the future. The university management would like to thank all those who are currently working hard to ensure that the university will be as busy as possible during the 2020 summer semester.

FAQs – Questions and answers on the current situation

Study and teaching

Lectures of the summer semester start on April 20, 2020.

As things currently stand, the summer semester will begin on April 20, 2020 and following a majority vote by the Office of the Dean, faculties, staff council, Stuvus and the crisis committee, the semester will end as planned on July 18, 2020. This means the summer semester 2020 will be two weeks shorter. In some cases teaching may continue after July 20, 2020 in calendar weeks 30 and 31, or in calendar week 23.

Compulsory courses and events that are currently being held will be cancelled until after April 19, 2020. This applies to all current courses (lectures, compulsory internships, seminars, excursions etc.), including preparatory courses, introductory courses for students and events such as continuing education courses for teaching staff, employees, and university sports courses. Online offers are still possible. All events organized by third parties at the University of Stuttgart will also be cancelled.

You enroll online via the Campus Management System C@MPUS. Please visit this webpage for more details.

You can enroll using the Campus Management System C@MPUS. Please send any documents that can’t be uploaded to C@mpus by post to the admissions office. If you are currently unable to submit certified copies, please send us uncertified copies. The certified copies must then be sent by post during the summer semester 2020. You can find further information on our Website about enrollment.

Whenever you contact one of the university departments by email, please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

Due to the closure of the Student Services Center, it is currently not possible to enroll personally. Please send your enrollment documents by post to the Admissions Office.

Whenever you contact one of the university departments by email, please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

We regret that a partial refund is not possible.

As things stand, the lecture period for the summer semester will begin on April 20, 2020. If unenrollment is carried out up to one month after April 20, 2020 then you will be able to receive a refund for the fees listed above. More information about this and the requirements for unenrollment can be fund on our webpage about refund and fees under the title refunds in the case of immediate unenrollment.

Due to the current situation, we will accept applications and documents as an email scan sent to this address or you can submit the application in paper form and the documents as photocopies by post to the student secretary. Certified copies (or original documents) must be submitted at a later date as soon as the consultation hours at the Haus der Studierenden are open again. If you already have a certified copy, you can of course send this by post or put it directly in the letterbox at Haus der Studierenden werfen.

Whenever you contact one of the university departments by email, please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

In this case retroactive registration is possible by April 20, 2020. Please transfer the semester fee (minus late charges) with a personalized title, in accordance with the information on the re-registration-webpage to the University of Stuttgart account number listed on the webpage. The payment can be automatically assigned from the reason for payment entered on the money transfer. Please ensure that you also send an email with your name and enrollment number the following text: “I hereby submit my retroactive re-registration. I have already transferred the semester fees."

No. In this case, re-registration for the summer semester is not obligatory. It is also possible to take one of these exams without enrolling for the summer semester. However, you should carefully consider whether it really makes sense for you to give up your student status in this situation. Further information on end-of-course examinations can be found on the re-registration website under the heading "Re-registration at the end of your studies".

The Ministry of Education and Cultural Affairs recommends that if at least two thirds of the orientation internship (ten days) have been completed, then the remaining five days must not be undertaken at a later date. The Ministry of Education and Cultural Affairs has decided, that due to the current situation and the closure of schools, internships will be accepted as completed, as long as the person in question completed at least ten days.

The University of Stuttgart will abide by this decision. If the person in question has not completed ten days of the internship, a two-week internship must be completed at a later date. If you have any further questions please send an email to Ramona Seitz.

In the Corona Ordinance (CoronaVO, §2) of March 17, 2020, the Ministry of Science, Research and Arts (MWK) has imposed on the state's universities to introduce measures which, among other things, ensure that the study achievements planned for the summer semester 2020 are guaranteed and that they can be studied at the same time.

Under the leadership of the Vice Rectorate for Information Technology and the Vice Rector for Teaching and Continuing Education, the "Task Force Digital Teaching" was set up with the aim of meeting the requirements of the MWK: On the one hand, to maintain teaching at the University of Stuttgart in such a way that students do not lose a semester or even a whole academic year, and on the other hand, to ensure that students can complete the required coursework and examinations of the summer semester.

Information about the virtualization of teaching can be found on the TIK website.

The TIK expressly advise against making use of external cloud-based e-learning tools that are currently offered free of charge to a limited extent

Examinations

To protect students and doctoral researchers, oral and written compulsory university examinations will be cancelled until after April 19, 2020. Students whose examinations have been cancelled are not required to submit an examination withdrawal application.

State teaching examinations will be cancelled, too.

Written papers, Bachelor and Master theses are not affeced.

  • Due to the closure of the uni library until April 20, 2020, all deadlines for written assignments, study papers, Bachelor and Master theses will be extended for 5 weeks during the closure. Please be aware, that an automatic extension is only possible for assignments where the deadlines are administrated by the Central Examinations Office. If this is not the case, the following rules apply:
    • Bachelor and Master theses, where the deadlines are between March 16 and April 19 will be extended to May 25, 2020. The new submission deadlines will be displayed in C@MPUS from April 20.
    • For Bachelor and Master theses, where the deadlines is after April 19, and written papers that have to be registered by 19 April, the deadlines will be extended by 5 weeks. The new submission deadlines will be displayed in C@MPUS from April 20.
    • In the case of written assignments, study papers and research work, the exact deadline is usually only known to the supervisor. Please contact them directly about deadline extensions and exactly how you should submit your work.
    • In the case of academic papers that are part of state examinations for trainee teachers, you must follow the guidelines set by the state examination office.
  • If further deadline changes are required in individual cases, please contact the relevant examination office.

Whenever you contact one of the university departments by email, please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

 

Doctoral examinations may be carried out, if no more than five people are present and as long are no more than five people are involved and the guidelines from the Robert Koch Institute [de] are followed.The public presentation must be included in the oral examination.

Habilitation examinations will be cancelled until further notice.

The Rectorate decided at its meeting on March 31st, 2020, in accordance with the Corona Decree of the Land Government and on the basis of general considerations of equal treatment, that all study and examination performances (further as "examinations") cancelled from March 17th, 2020 onwards must be held during the SS 20. This concerns both written and oral examinations and is independent of whether the cancelled examinations were organized centrally by the Examination Office or by the examiners themselves. The planning and communication of alternative dates for the cancelled self-organized or decentralized examinations is still the responsibility of the respective examiners.
You can see in C@MPUS whether an examination is organized centrally or decentral - here are instructions on how to get this information in C@MPUS.

The examinations organized centrally by the Examination Office are to be held between May 4 and 22, 2020, unless the "Contain the Coronavirus" are extended, which would make it impossible to held the cancelled examinations in the planned way. In order to disrupt as less as possible, the course schedule (currently planned from April 20), the examinations must take place mainly in the evening hours on weekdays (until max. 9 p.m.) as well as on Saturdays. For these centrally organized examinations, the Examination Office will publish a substitute examination schedule before the Easter holidays.

E-mail all students who were still registered for one or several examinations on March 13th and later

In addition, the Examinations Office will also contact by e-mail all students who were still registered for one or several examinations on March 13th and later and ask them to confirm by a certain deadline whether they will take part in the substitute examinations or withdraw from them. Withdrawal will be possible in these cases without giving any reasons. This explanatory e-mail with detailed information on the further procedure will most likely be sent by the Examination Office between April 7 and 9 - so please check your student e-mails regularly! 

Please contact the examiners directly for information and dates of examinations that are not organized decentral (i.e. by the examiners themselves).

If you have further questions please contact the Examination Office via e-mail. Please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

We ask for your understanding that only students who were still registered on March 13 and later can take these substitute examinations. Other students who withdrew from one or more of these examinations before March 13th cannot take part in these substitute examinations. 

The March 13 is the decisive date for this, because on this day the simplified "Corona withdrawal regulation" came into force, according to which withdrawal from examinations was permitted without giving any reason until shortly before the examination - all students received an e-mail on March 13 with the subject line "Coronavirus: Information to students on the lecture period, examinations, the new regulations for withdrawal from examinations". Due to the limited capacity of the examination rooms and the rule of the large distance for the purpose of infection during the examinations, only students who were still registered for the cancelled examinations on March 13 or later can be considered for the substitute examination schedule.

If you have further questions please contact the Examination Office via e-mail. Please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

Yes, that is possible. The relevant documents can be sent to the university via post. For details of exactly what is required, please contact the relevant supervisor.

Whenever you contact one of the university departments by email, please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

 

If you do not have the required ECTS credits for the registration of a thesis due to corona-related exam cancellations, you can still register your thesis, provided that the sum of your current ECTS credits and the ECTS credits you would have gained from the registered (and then cancelled) exams is at least equal to the "registration limit" for the thesis as defined in your examination regulations. Please contact the Examinations Office via e-mail if you have any questions about this and also to confirm the ECTS points for the form for registration of the final thesis.

Whenever you contact one of the university departments by email, please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

  • In terms of examination cancellation for the orientation examinations, please contact the relevant examination office. Your deadline will be extended for one semester.
  • If the examination cancellation until the end of the winter semester 2020 means that you are at risk of going beyond the maximum study period, and may loose your right to sit examinations, please contact the Examination Office directly for an extension of the deadline.( ). Further information will also be issued for students that will face this issue in the near future.
  • The following applies for deadlines for repeat examinations:
  • If your examination regulations demand that repeat examinations are to be taken at the next possible date, then the next available date ist automatically the date set for taken the cancelled examinations.
  • If your examination regulations demand that repeat examinations must be taken within one year, then the deadline will be automatically extended by one semester.
  • If examination regulations state that a final paper can only be repeated within a specific time period, then please contact the relevant Examination Office.

Whenever you contact one of the university departments by email, please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

Students may continue compulsory internships that are not held at the university, such as industrial internships, but this is at the discretion of the individual companies.

If you are no longer able to meet the requirements for the "free shot" regulations on time, it is possible to extend the deadline for one semester for the submission of the required ECTS credits. Please contact the Examination Office.

Whenever you contact one of the university departments by email, please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

According to the press release [de] from the Bundesministeriums für Bildung und Forschung students receiving BaföG, will continue to receive their funding. Students will not be disadvantaged by the cancellation of examinations. If you have any further questions, please contact the relevant BaföG office.

The state of Baden-Württemberg decrees that until April 20, all university events will be cancelled. Post-exam reviews will only be possible after this date. The relevant examiners are responsible for determining the exact date. The cancellation of lectures and examinations is a huge challenge for the university. We ask for your understanding that post-exam reviews can only be held later in the summer semester.

If the graduation ceremony where you receive your certificate is cancelled, this will be sent to you personally by the examination office.

Whenever you contact one of the university departments by email, please always give your surname, enrollment number and your study program. We will otherwise be unable to respond to your query.

Please write an e-mail to the Examination Office. Please always give your surname, enrollment number and your study program. 

Work organization for employees

Yes, if it has been agreed with your superiors and has been approved by them and if the basic functionality in your unit/institution/department or similar is ensured.

In order to break the chain of infection and to give parents the chance to care for their children at home now that all schools and daycare facilities have closed, we strongly recommend that all managers and supervisors ask their staff to work from home. Employees who belong to a risk group may only be employed in the home office.

Home Office must be approved by the supervisor. The Personnel and Legal Affairs Department does not need to be involved in the current situation. The employees must be reachable in the Home Office. For this purpose, the business telephone can be forwarded to a private line.

Please note

On the TIK-Corona website you will find information about:

  • Redirection of service telephones
  • Accessing business e-mail and setting up e-mail clients
  • Virtual communication
  • Setting up a VPN connection
  • Access to network drives and setting up

Please observe the guidelines and regulations of RUS-CERT for safe working mobile and from home [de] including How-Tos for admins and employees as well as the instructions for secure working in the home office on the TIK website.

On the TIK-Corona website you will find information about:

  • Redirection of service telephones 
  • Accessing business e-mail and setting up Outlook
  • Virtual communication
  • Setting up a VPN connection
  • Access to specialized applications such as SVA and SAP
  • Notes on device allocation/borrowing devices and ZVD support

Please observe the guidelines and regulations of RUS-CERT for safe working mobile and from home [de] including How-Tos for admins and employees as well as the instructions for secure working in the home office on the TIK website.

Service telephones can be diverted to a private line. For instructions on how to redirect a phone, please visit the TIK website.

With immediate effect, the following extension of the currently valid working time applies:

  • The daily creditable working time is extended to Monday to Saturday, 6 a.m. to 10 p.m.
  • The function time is cancelled.
  • The statutory rest and maximum working times, etc. must be observed individually or by the supervisor. Only the period during which work can be performed in the home office or on site is extended - in particular to enable alternating childcare by parents.

An unlimited number of flexibilisation days can be used if the corresponding positive time credit exists. If there is no positive time credit, flexibilisation days may result in a negative time credit of no more than the individual working time of one week, which must be reduced in a timely manner.

The Staff Council has approved the regulation on the extension of working hours. 

If you have any questions, please contact the Department of Personnel and Legal Affairs.

Due to the current corona crisis, the treasury has to decided, that in order to ease the implementation of organizational measures (e.g. working from home), the form specifications, particularly in terms of budgeting policies, are fulfilled when the official responsibilities (factual accuracy, correct calculations, thematic authority) are documented via email. It must be ensured that an invoice number or transaction number is documented so that the email can be correctly identified and assigned. If there are any doubts, additional confirmation must be gathered and documented (e.g. by telephone, video conference). Regulations about storing budgeting, cash policies and accounting information remain unchanged.

This means: you can compile payment or acceptance of payment procedures as usual and request or confirm the relevant budgetary liabilities (factual accuracy, correct calculations, thematic authority) via email. You must submit the emails with the order (including invoice) and send this to the accounting department. It is important that the email contains an invoice number or transaction number, so that it can be identified. If you have any questions please contact the accounts department.

These regulations apply immediately and for as long as the treasury does not issue any further information.

Because hiring and contract extensions are sometimes short notice, a personal signature is often necessary, and this is usually carried out at the Human Resources office. Due to the current situation, this is very difficult. A digital finalization of employment contracts is still not permissible, but we have altered the procedure to ensure that written employment contracts can still be completed.

Sending applications via email

As was often the case in the past, forms and further relevant documents for the finalization or extension of employment contracts can also be sent by email from a university email address to the person responsible in the Division 4 – Personnel and Legal Affairs.

Until further notice, employment urgent employment contracts can be sent by email to the university email address of the employee or an approved email address for new employees. The contract must be also be sent simultaneously by post. The letter, with all relevant documents will be sent to the employee’s private address.

Because the information is also sent by email, the contract can be printed out at home in urgent cases and photographed (e.g. as a jpg file) or scanned (as PDF). In cases where a paper application or contract is required, a photo or PDF is currently acceptable.

If you do not have a scanner, you can take a photo of the document with a smart phone. Please ensure that that the photo is not synchronized with a cloud platform. A good scanner setting is black-white with a resolution of 150 dpi. Please check that the scan or photograph is readable before you send it.

This process enables you to send the image or the scan of the signed employment contract by email to the person responsible.

The original document must be sent by post to the Division 4 – Personnel and Legal Affairs.  

Employees in the “high-risk” group must work from home. This also applies to those employees who live with someone in the high-risk group. If it is not possible for those in the high-risk group to work from home, employees must use any overtime and the university’s general regulations pertaining to working hours apply. If in doubt, please contact the Department for Personnel and Legal Affairs.

In order to ensure that the university remains operational, some personnel must remain onsite. This includes those operating infrastructure facilities – including laboratories and the large-scale equipment belonging to the HLRS, the DSI, the HKW, the research sewage treatment plant and similar facilities, as well as administration, the IZUS and the rectorate, the Office of the Dean and the directors of central scientific facilities.

The directors of these facilities and institutions must activate their emergency planning.

The state government in Baden-Württemberg has extended the rules for parents who need to care for their children due to the closure of schools and daycare facilities. In urgent cases, employees employed under the terms of a collective wage agreement, and civil servants are now able to take special paid leave until April 19, 2020.

This new rule only applies for employees with children under twelve years of age and disabled children who require special care. Leave agreements can also be agreed on a day-to-day basis.

This rule only comes into effect if there is no one else available to care for the children and if the employee in question is not able work from home, at least part-time (despite caring for the children). The university has also made working hours more flexible so that employees are better able to manage their time or share daycare with another person.  If this is not possible, despite the more flexible working hours, then special paid leave must be taken into consideration.

Employees must explain by email why paid leave due to the closure of schools and daycare facilities is necessary.

This email must include: 

  • The title “Kinderbetreuung”
  • Name and date of birth of the child or children
  • Name des Institute or facility where the employee works
  • Specific time period when leave is required
  • Detailed explanation of why care is necessary and details of why the children cannot be cared for elsewhere or by someone else.

Please send the email to:

Your supervisor and the relevant person in Division 4 – Personnel and Legal Affairs or to the general email address of the Department for Personnel and Legal Affairs.

You must submit your request by Monday April 6, 2020 at the latest if you wish to make use of this new rule for necessary childcare. Depending on the individual situation, it might also be possible to apply for an extension.

As before, your supervisor must be consulted, and questionable cases must be approved by the relevant supervisor.

The usual rules apply if your child is sick.

Employees have no general right to paid leave.

Options for taking a leave of absence in the current situation are listed below: 

1. Using overtime
2. Holiday
3. Special leave, unpaid

Due to the unusual situation, all three variations may be approved via email from your supervisor. The usual procedures can then be implemented retrospectively at a later date. Any leave of absence must be approved in advance by your supervisor.

The Service Uni and Family cannot offer you emergency care due to the corona virus and the resulting closure of daycare centres and schools. Also the Easter holiday care has to be cancelled.

The National Association of Statutory Health Insurance Physicians decided that it is permissible to telephone the doctor’s practice to obtain a doctor’s note [de]. Patients with mild respiratory illnesses are not required to go to the doctor’s practice to get a doctor’s note in person.

The usual rules for civil servants still apply if your child is ill and you are unable to work at the university for that reason. If this is the case, the usual rules apply and you will need a doctor's note from the pediatrician. The length of leave in this case depends on your insurance.

The delivery and collection of multi-functional devices (printers/scanners/photocopiers), that is currently taking place at Central Administration, is postponed with immediate effect. Exception: if a delivery appointment has already been agreed for such devices, the appointment will still take place. Such appointments can still be cancelled (please cancel any appointments as early as possible) via Konica Minolta and the relevant delivery company. For more information please visit the webpage for multi-functional devices.

The offers from the continuing education programme [de] for university employees have to be cancelled or postponed until 19 April. Whether dates will be made up for is not yet clear. The respective participants will be informed if there are any new dates and what the next steps will be.

University operations

Administration, infrastructural facilities, and operating units will continue to operate until further notice.

There will be no more public consultation hours in the Student Services Center. However, the student advisory services are still available to students by e-mail or telephone. You can address your concerns to the contact persons:

Please contact us first via the functional e-mail addresses listed here, as these are always read and processed by several people! And please send us as many documents as possible either by post or, if possible, scanned by e-mail. In this extraordinary situation, in your and our interest temporarily we will avoid original documents in many cases.

The Unishop is closed until further notice. Online orders are still possible.

There will be no more public consultation hours in the International Office (IZ) will close immediately and until further notice. Of course, you can still reache the team of the International Center with your concerns by phone or e-mail.

Enrollment takes place via Online-Workflow.

The university library and the faculty and institute libraries of the University of Stuttgart will remain closed to the public until April 19, 2020. Online services can be opened for scientific use.

The University Library has published links to additional online resources on its website [de]. These notes simplify access to research literature and helpful information from home. You will also find a distribution address on the website where researchers can obtain (open access) specialist information on corona viruses. The University Library continually updates this website.

For further information please visit the homepage of the university library [de].

In accordance with the decree issued [de] by the Baden-Wuerttemberg Ministry of Science, Research and Art, on March 16, 2020, the Studierendenwerk’s cafeterias will be closed from March 17 up to and including April 19.

In order to ensure that the university remains operational, some personnel must remain onsite. This includes those operating infrastructure facilities – including laboratories and the large-scale equipment belonging to the HLRS, the DSI, the HKW, the research sewage treatment plant and similar facilities, as well as administration, the IZUS and the rectorate, the Office of the Dean and the directors of central scientific facilities. The directors of these facilities and institutions must activate their emergency planning.

Members of the public may only enter university buildings and facilities if they have an important reason. University archives, collections and such will remain closed to the public until further notice. 

From Thursday, March 19, 2020, all university buildings can only be entered by night-door key via the access options known to employees. With the closing of the buildings on 18 March 2020, 6 p.m., all buildings will be put into the so-called weekend mode. As a result, all buildings can only be entered via the access options that can be opened with a night door key. Please inform your suppliers, tradesmen or other persons who have to enter the building that they will contact you in advance by telephone.

The Student Services Stuttgart has added some FAQs regarding Student Services housing [de] on their webpage. They inform on topics such as parties, cleaning intervals, use of washing machines and the correct behaviour in case of a corona infection. For more details please visit the webpage of Student Services Stuttgart.

Due to the current developments regarding the corona virus, the university sports program including all sub-areas (fitness and weight room, events, childcare during holidays, etc.) will be suspended from now until the planned start of lectures after April 19, 2020. This applies to all courses at all locations, i.e. university sports facilities, gyms of the city, external courses and excursions.

The course programme cannot be published as planned on March 23, 2020. Registration for the courses will also not be possible from March 30, 2020 as planned.
As soon as further information are available, you will find it here on the website and on the website of the University Sports.

In order to help contain the spread of the coronavirus, the city of Stuttgart [de] has banned all cultural, educational, sporting and leisure events until further notice. For that reason, the University of Stuttgart has decided:

Until teaching resumes, all conferences, meetings and other public events with external visitors will be cancelled. This also applies to recreational activities for students and employees on the University of Stuttgart campuses. 

Internal meeting, events or similar at the University of Stuttgart are permitted, as long as they do not involve groups of more than five people. In such cases, the guidelines from the Robert Koch Institute [de] must be followed.

This also applies to meetings of the faculty councils, the senate committees and appointments committee, which may only be carried out via video conference; circular resolutions should be possible, or will be made possible. The guidelines from the Robert Koch Institute [de] must be followed.

 

Corona: protection and behaviour in case of illness

If a relative lives in the same household and suffers from or is suspected of suffering from the coronavirus and there is a risk of infection according to medical opinion, employees must stay away from work until there is no longer any danger of further spread of the coronavirus according to medical opinion. A corresponding medical certificate shall be presented on request of the university management (Rector, Chancellor, Head of Division Personnel and Legal Affairs).

People who suspect they might have corona, are generally placed in quarantine by the health authority for 14 days. Employees who are in quarantined must inform their supervisor. The employees concerned will be placed on regular paid sick leave.

If you have tested positive for the coronavirus, you must inform Rector, Chancellor and Division Personnel and Legal Affairs, as well as you institute/facility.

Employees must immediately notify the university management (Rector, Chancellor and Division Personnel and Legal Affairs) their absence from work in case of illness. In this case, the reason for the absence must be stated. A certificate of incapacity for work must be submitted.

When a member of your family or person in your household, or someone close to you is in quarantine at home as a precaution, we politely ask you to contact your supervisor by telephone

  •  Wash your hands regularly.
  • Avoid shaking hands or hugs.
  • Cough and sneeze into a single-use tissue or the crook of your elbow. Wash your hands afterwards.
  • Only use single-use tissues and dispose of them in a trash can afterwards.
  • Ventilate rooms regularly.
 

The incubation period for the coronavirus is around 10 days (1to 14 days). Visitors, students and those returning from traveling who have been in high-risk areas [de], should be aware of the following symptoms:

  • Fever
  • Coughing
  • Breathlessness
  • Runny nose
  • Sore throat
  • Muscle pains
  • General feeling of illness

The unspecific nature of the symptoms makes it difficult to distinguish the coronavirus from other illnesses (for example flu). If you experience one or more of the symptoms mentioned above within 14 days of returning from high-risk areas [de], we urgently recommend that you contact your doctor by phone to discuss what further action you should take. You should avoid any unnecessary contact with other people. Stay at home if possible.

The Occupational Medical and Health Service [de] of the University of Stuttgart is available to provide you with advice.

If you suspect you may have the coronavirus, you can contact the Baden-Württemberg State Health Office’s telephone hotline daily between 9 am and 6 pm at +49 711 904-39555.

Travel advice and returning travelers

Until further notice, business trips abroad are not permitted, in exceptional cases, the university directors may grant approval. Business trips within Germany must be reduced to a minimum.

Please note the information from the Federal Foreign Office.

The §19 Landesreisekostengesetz (LRKG) and the following administrative procedures apply for business trips that have been cancelled due to the coronavirus:

Business travellers are required to try to reverse or cancel travel arrangements as soon as possible and as far as this is possible. According to the LRKG, expenses incurred when making travel arrangements that cannot be reimbursed, such as cancellation fees, can be refunded.

The procedure for claiming for travel preparations and cancellation fees is basically the same as for business trips that have been completed:
Travel preparation and cancellation fees can be claimed using the usual form via the travel expenses office. Please submit your form with proof of the cancellation of the event/appointment, as well as proof that any additional travel expenses, overnight accommodation, attendance fees, etc. couldn't be refunded. Please contact the relevant event organizer to obtain the relevant proof of cancellation. 
Please remember that all advances/discounts paid in advance to the travelers for a trip not taken must also be settled via a travel expense report.

This also applies for the travel expenses of guests, scholarship holders and students, whose trips are funded by the University of Stuttgart.

Deutsche Bahn

For train journeys with Deutsche Bahn, please read the cancellation policy on the Deutsche Bahn website. Passengers with a ticket for DB intercity trains who no longer need to travel because the reason for travel is no longer taking place due to coronavirus (e.g. official cancellation of a trade fair/concert/event etc.) can cancel their trip free of charge. This also includes the situation that the hotel at the travel destination (including hotels abroad) is under quarantine. Affected customers should contact the ticket outlet or DB customer services.

Travel Expenses

The costs are to be financed from the project or other travel and excursion funds earmarked for the trip.

The forms of the travel cost center are available online via the travel cost portal [de].

The new regulations for assuming budgetary responsibilities can also be applied to the signatures on the travel expense forms. For more detailed information, see the FAQ New regulations on budgetary responsibilities

Employees who have stayed in risk areas defined by the Robert Koch Institute within the last 14 days should avoid unnecessary contacts and contact their office immediately. The same applies to employees who have been in Italy, Austria, Switzerland, France, Denmark or Luxembourg within the last 14 days. They will then remain at home for 14 days from the time they left the risk area and may work from home or on the move. If this is not possible, they will be released from work during this period with continued payment of remuneration.

If you experience symptoms such as fever, muscle aches, cough, cold, diarrhoea, etc. within these 14 days, you should immediately contact your family doctor by telephone or contact the emergency medical service of the health insurance company on 116117. In addition, this and the result of a suspected corona test must be reported immediately to the department (Rector, Chancellor and Head of Personnel).

Employees who have had contact with a confirmed COVID-19 sufferer during their stay in a risk area or otherwise within the past 14 days should contact the local health office immediately. This must be done in any case - regardless of the occurrence of symptoms.

In this case, you may continue to come to work at the university. As a precaution, we recommend that you discuss with your supervisor if it makes sense for you to work from home for a period of 14 days.

Exception: if anyone living with you shows signs of illness that might suggest they have coronavius, then the general rules apply and you should stay at home and phone your supervisor, or if in doubt, the Department for Personnel and Legal Affairs.

The Universität Stuttgart updates its plans and measures to inform its members and the public continuously, at short notice and comprehensively. We therefore urge you to visit our corona website of the Universität Stuttgart at regular intervals.

April 1, 5:15 p.m.: Replacement dates for cancelled examinations & note on re-registration

According to the Corona decree of the state government, all cancelled examinations must be made up for during the summer semester. It is expected that the examinations organized centrally by the Examination Office are to be held between May 4 and 22, 2020. Please read the detailed information in the FAQs about the replacement dates of the cancelled examinations and who may take part in the replacement examinations.

Another new feature in the FAQs is a note on re-registration when only examinations that have been cancelled due to the coronavirus have to be taken to complete the degree.

March 30, 5 p.m.: Lecture recording

In preparation for the summer semester 2020 with digital teaching, teaching staff at the University of Stuttgart can now book lecture halls and record their lectures. Up-to-date information on booking lecture halls [de] is provided online by Department 6 and TIK. General information on lecture recording with Opencast [de] can also be found on the TIK website.

March 30, 3:30 p.m.: Registration of thesis, student counselling & updated Corona-Decree

Our FAQs on "Examinations" now also contain information on how to register for a thesis in cases where the required ECTS credits have not yet been achieved due to corona cancellations of examinations.

University operations continue despite corona restrictions. The student counselling services of the University of Stuttgart, such as Studienlotsen, Student Counseling Center (ZSB), Schreibwerkstatt or Learning counseling are still available by e-mail or telephone. How to reach the contact persons in the House of Students or the International Center is described in the FAQs.

There is an updated version of the Corona-Decree of the Federal State Government of Baden-Württemberg [de].

March 27, 1 p.m.: Regulations of RUS-CERT for safe working mobile and from home

Information Security (RUS-CERT) has compiled and published guidelines and regulations for the secure working mobile and from home [de] including How-Tos for admins and employees. All employees who are currently working in the home office should please follow them.

 

March 27, 8:45 a.m.: New FAQs on enrollment, re-registration and fees

 

March 26, 6:30 p.m.: Digital teaching in the summer semester 2020

For employees and students the University of Stuttgart has set up an area for digital teaching in ILIAS [de] for the summer semester 2020. It contains a forum [de] for information exchange as well as helpful instructions and tools for teachers.

Students can now register for courses in C@MPUS. There will be an ILIAS course for all courses. Even if, according to current information, the lectures of the summer semester can begin on April 20, 2020, the University of Stuttgart is preparing to hold online teaching for the entire summer semester.

If you have any questions, the "Taskforce Digital Teaching" can be contacted via e-mail.

 

March 25, 2:30 p.m.: FAQ about the student residence halls of Studierendenwerk Stuttgart

On the website of Studierendenwerk Stuttgart you can find FAQs about the Student Services housing [de]. Among other things, these explain what to do in case of a corona infection and how to use the washing machines. A new feature is that, as of today, the chip card for the use of the washing machine and dryer can be recharged. For this purpose, the refectories in Stuttgart-Vaihingen, Stuttgart-Mitte and Ludwigsburg open every Monday and Wednesday between 8 and 10 a.m. During the opening you can only load money onto your chip card at the validator. Please inform yourself on the webpage of the Studierendenwerk [de]. 


 

March 24, 6:30 p.m.: stuvus has set up an information hotline and a helper registration

The Student Council stuvus set up an information hotline for students of all colleges and universities in Stuttgart. stuvus collects and answers questions in German and English on weekdays in connection with the corona pandemic and student life. Contact the information hotline: +49 711-685 60751

Furthermore stuvus is currently building up a pool of volunteers to help institutions and organizations cope with the current situation. If you are interested and would like to get involved in social projects, register here as a volunteer.


 

March 24, 2 p.m.: Some university employees are not reachable by telephone

Due to the widespread teleworking of staff, both the public telephone and mobile phone networks and our telephone system currently have to process an extraordinary number of telephone calls. This can lead to the fact that employees of the University of Stuttgart are sometimes unavailable. Please try again from a different line (for example, landline instead of mobile phone) or at a later date, or write us an e-mail.

March 24, 12 p.m.: University Library informs about additional online resources

The University Library has published links to additional online resources on its website [de]. These notes simplify access to research literature and helpful information from home. You will also find a distribution address on the website where researchers can obtain (open access) specialist information on corona viruses. The University Library continually updates this website.

March 24, 8:45 a.m.: Note for international university members: Immigration office is closed

An information for the international students and employees of the University of Stuttgart: The city administration of Stuttgart has closed the Foreigners' Registration Office with immediate effect. Even appointments that have already been arranged cannot be kept. Certificates regulating your further stay will be sent to you by mail. Please refer to the websites of the City of Stuttgart for further information [de].

International students can contact the International Office if they have questions regarding their residence permit.

March 23, 1:45 p.m.: E-learning tools und stopping delivery of multi-functional devices

**Further details added at 4 p.m.**: The TIK has put the digital learning forum ILIAS [de] online. All employees and students can read and gather questions, ideas, answers and help in problem solving on the subject of digital teaching. The aim is, to use this input to create a FAQ.

The technical information and communication service (TIK) has also published a list of available e-learning tools on its website, which is intended to help in the current situation, where lectures have been cancelled and university employees are required to work from home: event recordings, web conferences and ILIAS. Instructions for various digital teaching scenarios will follow shortly.

No new multi-functional devices (printers/scanners/photocopiers) that are currently at Central Administration are no longer being delivered or collected. The only exception to this rule is delivery appointments that have already been agreed. For further information, please see the FAQ on the delivery of multi-functional devices.

March 19, 4:15 p.m.: Change in working time arrangements

From now on, an extended working time regulation applies. The daily creditable working time is extended to Monday to Saturday, 6 a.m. to 10 p.m. and the function time is abolished. For further information, please see the FAQ New working time regulations.

March 19, 2.p.m.: New regulation: Fulfilment of budgetary responsibilities

The Ministry of Finance has to decided, that in order to ease the implementation of organizational measures (e.g. working from home), the form specifications, particularly in terms of budgeting policies, are fulfilled when the official responsibilities (factual accuracy, correct calculations, thematic authority) are documented via email. The request as well as the invoice documents must be sent as usual by post to the financial accounting department. The confirmation of budgetary responsibilities must be attached to the request in printed form. You can find detailed information in the FAQ New Regulation of budgetary responsibilities.

March 19, 10:30 a.m.: New answers to questions about examinations and studies

There are new FAQs on exams, including homework, final papers, exam insights, as well as on enrolment, fees, contributions and orientation internships for student teachers. For e-mail inquiries, you must always include your last name, your matriculation number and your study program. We are constantly updating the FAQs.

By the way: You can enter search terms in the search line above the FAQs and thus search all questions and answers.

March 19, 10:15 a.m.: Technical information and assistance on IT services

On their new webpage “Technical Information and Communication Services (TIK)”, the Technical Services for Information and Communication (TIK) provide information on topics such as secure work in the home office including telephone, e-mail, virtual communication, VPN and network drives for employees of institutes, facilities and central administration. Please inform yourself.

March 18, 4:30 p.m.: From Thursday, March 19, all buildings of the university can only be entered by employees with keys or electronic media

**Extension of the news of 2 p.m.** With the closure of the buildings today, March 18, 6 p.m., all buildings will be put into the so-called weekend mode. This means that all access doors to buildings are basically locked. The public will no longer be allowed to enter the buildings. As a result, all buildings can only be entered by employees via the access points, which can be opened using a night-door key and electronic identification media (transponder, ECUS badge) with appropriately configured locking authorisation. Please inform your suppliers, tradesmen or other persons who have to enter the building that they will contact you in advance by telephone.

March 17, 5:30 p.m.: All teacher-related final examinations in the state examinations are cancelled

All teacher-related final examinations in the state examinations are cancelled for the time being until April 19, 2020. This has been announced by the Ministry of Science, Research and Art of Baden-Württemberg.

March 17, 5 p.m.: New domestic isolation rules for employees who have returned from certain countries

Employees who have stayed in Italy, Austria, Switzerland, France, Denmark or Luxembourg within the last 14 days must stay at home for 14 days from the time they left the area. This is stated in legal notices issued by the Ministry of the Interior and the Ministry of Finance of Baden-Württemberg. Further information can be found in the travel advice below.

 

March 17, 11:15 a.m.: Clarification: cancellation of oral and written tests

There will be no written and no oral tests until 19 April. Contrary to the announcement on the website, by e-mail and in social media on 16 March, no oral exams will be held. Further information can be found in the university's emergency measures.

March 16, 4 p.m.: Events cancelled until April 19

The University of Stuttgart takes the call to avoid social contacts in order to slow down the spread of the coronavirus very seriously in its public events. All events that were to take place in the coming weeks will be cancelled or postponed. Due to the dynamic as well as unforeseeable developments relating to the coronavirus, the University of Stuttgart has also decided to cancel the largest and most popular event in the region, Science Day, on May 16.

March 16, 2 p.m.: No more public consultation hours at the Student Services Center and at the IZ

The student services in the Student Services Center, the services for doctoral students and the services of the International Department will close immediately and until further notice. This means that public office hours will no longer be available. Of course, you can still reach us with your concerns. You can contact the various services as follows:

Please contact us first via the functional e-mail addresses listed here, as these are always read and processed by several people! And please send us as many documents as possible either by post or, if possible, scanned by e-mail. In this extraordinary situation, in your and our interest temporarily we will avoid original documents in many cases.

March 16, 1:30 p.m.: Education programme is cancelled or postponed

The offers from the continuing education programme for university employees have to be cancelled or postponed until 19 April. Whether dates will be made up for is not yet clear. The respective participants will be informed if there are any new dates and what the next steps will be.

March 13, 7:30 p.m.: Special regulations and release options for employees

If there is a need for childcare due to the closure of day-care facilities and schools, university employees can take paid leave of absence for a maximum of three days. Regardless of the need for childcare, the university has adjusted the leave of absence options for employees. Further information can be found in the paragraphs Closure of day care facilities and schools and Leave of absence options for employees.

March 13, 3 p.m.: First confirmed COVID-19 case at University of Stuttgart

The first confirmed COVID-19 case has been reported at the University of Stuttgart. The infected person is masterand and is in domestic quarantine. The affected Institute for Manufacturing Technologies of Ceramic Components and Composites (IFKB) at Allmandring 7b will not be occupied for the next two weeks due to the corona case. There is no institute operation.

The university and the health authorities have taken all measures to prevent further spread of the virus.

March 13, 2:45 p.m.: Public PC pools closed

The public PC pools of the IZUS/TIK and the Casino IT of Faculty 1 will remain closed from 13 March 2020 until further notice. The closure of the PC pools in the institutes and facilities will be decided individually on site.

March 13, 12:45 p.m.: Cancellation fees for business trips are reimbursed

If business trips do not take place due to the coronavirus, the travel arrangements made must be cancelled or rescinded as soon and as far as possible. Any cancellation fees may be refunded.

For more information, see the section "How do I cancel business trips?"

 

March 13, 10 a.m.: Concretisation: No classroom teaching until April 20

The university management has put the decree of the Baden-Württemberg Ministry of Science and Research of March 11 into concrete terms. The decree stipulates that, in principle, no face-to-face teaching is allowed up until April 20. This includes lectures, seminars, exercises, practical courses, language courses, preparatory courses for university studies, etc.

March 12, 3:30 p.m.: University sports courses cancelled

Due to the current developments regarding the corona virus, the university sports program including all sub-areas (fitness and weight room, events, childcare during holidays, etc.) will be suspended from now until the planned start of lectures after April 19, 2020. This applies to all courses at all locations, i.e. university sports facilities, gyms of the city, external courses and excursions.

March 9, 1:30 p.m.: No meeting with more than 100 people

The university management has prohibited events with more than 100 people in a closed room until further notice. With this, the University is concretizing the decree of the Ministry of Social Affairs.

March 9: Doctor’s note via telephone

The National Association of Statutory Health Insurance Physicians decided that it is permissible to telephone the doctor’s practice to obtain a doctor’s note [de]. Patients with mild respiratory illnesses are not required to go to the doctor’s practice to get a doctor’s note in person.

The usual rules for civil servants still apply if your child is ill and you are unable to work at the university for that reason. If this is the case, the usual rules apply and you will need a doctor's note from the pediatrician. The length of leave in this case depends on your insurance.

Status, originally March 16, 2020, 7 p.m., with changes March 18, 2020, 11 a.m.

After today’s meeting of the corona crisis committee, the university directors have decided to implement the following measures:

  1. The current stand is that lectures in the summer semester 2020 will begin on April 20, 2020. Until then, all those in positions of responsibility in the rectorate, faculties and central facilities will be working to reduce the risk of infection for students, teachers and employees as far as this is possible. Details will be published shortly

  2. Compulsory courses and events that are currently being held will be cancelled until after April 19, 2020. This applies to all current courses (lectures, compulsory internships, seminars, excursions etc.), including preparatory courses, introductory courses for students and events such as continuing education courses for teaching staff, employees, and university sports courses. Online offers are still possible. All events organized by third parties at the University of Stuttgart will also be cancelled. Students may continue compulsory internships that are not held at the university, such as industrial internships, but this is at the discretion of the individual companies.

  3. In order to help contain the spread of the coronavirus, the city of Stuttgart [de] has banned all cultural, educational, sporting and leisure events until further notice. For that reason, the University of Stuttgart has decided:
    1. Until teaching resumes, all conferences, meetings and other public events with external visitors will be cancelled. This also applies to recreational activities for students and employees on the University of Stuttgart campuses.  
    2. Internal meeting, events or similar at the University of Stuttgart are permitted, as long as they do not involve groups of more than five people. In such cases, the guidelines from the Robert Koch Institute [de] must be followed.
    3. This also applies to meetings of the faculty councils, the senate committees and appointments committee, which may only be carried out via video conference; circular resolutions should be possible, or will be made possible.
  4. The university library and the faculty and institute libraries of the University of Stuttgart will remain closed to the public until April 19, 2020. Online services can be opened for scientific use. For further information please visit the homepage of the university library [de].

  5. Administration, infrastructural facilities, and operating units will continue to operate until further notice. But please be aware:
    1. The Student Services Center and the International Center will only be offering consultation and services via telephone and email. Enrollment will be conducted via Online-Workflow.
    2. The guidlines that are published in on the corona website of the University of Stuttgart’s apply apply

  6. Members of the public may only enter university buildings and facilities if they have an important reason. University archives, collections and such will remain closed to the public until further notice. 

  7. In order to break the chain of infection and to give parents the chance to care for their children at home now that all schools and daycare facilities have closed, we strongly recommend that all managers and supervisors ask their staff to work from home. Working from home must be approved by your supervisor. You are currently not required to contact the Department for Personnel and Legal Affairs. Please be aware, employees working from home must still be available. To ensure this, it will be possible to forward calls from your work telephone to a private connection.
    1. Extended flexitime regulations will follow shortly.
    2. Employees in the “high-risk” group must work from home. This also applies to those employees who live with someone in the high-risk group. If it is not possible for those in the high-risk group to work from home, employees must use any overtime and the university’s general regulations pertaining to working hours apply. If in doubt, please contact the Department for Personnel and Legal Affairs. Further information can be found in the paragraphs Closure of day care facilities and schools and Leave of absence options for employees.
    3. In order to ensure that the university remains operational, some personnel must remain onsite. This includes those operating infrastructure facilities – including laboratories and the large-scale equipment belonging to the HLRS, the DSI, the HKW, the research sewage treatment plant and similar facilities, as well as administration, the IZUS and the rectorate, the Office of the Dean and the directors of central scientific facilities. The directors of these facilities and institutions must activate their emergency planning.

  8. To protect students and doctoral researchers, oral and written compulsory university examinations will be cancelled until after April 19, 2020. Students whose examinations have been cancelled are not required to submit an examination withdrawal application. All teaching authority related final examinations in the state examinations are cancelled until after April 19, 2020.
    1. All deadlines for final assignments, seminar assignments, study papers and homework will be extended for as long as the library is closed – currently until April 20, 2020. Furthermore, registration for modules, where the requirements cannot be met due to the new guidelines will be accepted on the condition that the requirements are met at a later date.
    2. New, status 17 March 2020, 11 a.m.: Oral examinations are also suspended. Contrary to the announcement on the website, by mail and in social media on 16 March, no oral exams will be held. 
    3. Doctoral examinations may be carried out, if no more than five people are present and as long are no more than five people are involved and the guidelines from the Robert Koch Institute [de] are followed.The public presentation must be included in the oral examination. 
    4. Habilitation examinations will be cancelled until further notice. 
    5. The university is responsible for any decisions on holding cancelled events and examinations in the future. More information about this will follow shortly.
    6. The university will ensure that students will be able to complete all course assessments planned for the summer semester 2020, and that the studyability ist guaranteed.

  9. As things currently stand, the summer semester will begin on April 20, 2020 and following a majority vote by the Office of the Dean, faculties, staff council, Stuvus and the crisis committee, the semester will end as planned on July 18, 2020. This means the summer semester 2020 will be two weeks shorter. In some cases – for example internships – teaching may continue after July 20, 2020 in calendar weeks 30 and 31, or in calendar week 23.

  10. Business trips to high-risk COVID areas (Link RKI) are not permitted; if permission has already been granted, this is now withdrawn. All teaching staff, students and academics returning from areas that the Robert Koch Institute has classified as high risk must self-isolate for two weeks. Until further notice, business trips abroad are not permitted, in exceptional cases, the university directors may grant approval. Business trips within Germany must be reduced to a minimum.

  11. In accordance with the decree issued [de] by the Baden-Wuerttemberg Ministry of Science, Research and Art, on March 16, 2020, the Studierendenwerk’s cafeterias will be closed from March 17 up to and including April 19.

  12. All members of the University of Stuttgart are asked to follow the recommendations of the "Bundeszentrale für gesundheitliche Aufklärung für die Bildungseinrichtungen".

  13. The University of Stuttgart will be updating its planning and measures and informing its members and the public regularly and as detailed as possible. We ask that all members of the university regularly check the University of Stuttgart’s corona webpage.

Our Occupational Medical and Health Service [de] is available to advise you and to answer any specific questions you may have about the coronavirus or a possible infection. And you may be referred for further treatment where necessary.

Please do not be suspicious of entire groups

Under no circumstances should fear of the coronavirus lead to the avoidance or general suspicion of individual students or employees and their relatives.

General information on the coronavirus and the situation in Baden-Württemberg:

Contact

 

University Communications

Keplerstraße 7, 70174 Stuttgart

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