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Registering, applying and enrolling

The Act on Higher Education of the Land of Baden-Württemberg (Landeshochschulgesetz, LHG) stipulates that all doctoral degree students must be registered and enrolled. The new doctoral degree regulations implement these requirements.

In order to study for a doctoral degree at the University of Stuttgart, you must be accepted as a doctoral researcher and enroll as a doctoral student.

The following steps need to be taken:

  1. Formal registration with C@mpus (entry of your data)
  2. Submission of the application documents to GRADUS
  3. After you have been accepted as a doctoral researcher: Enrollment (official membership of the University of Stuttgart)

Registration

As a prospective doctoral researcher at the University of Stuttgart, you are obliged to register with the data management system C@mpus upon conclusion of an agreement on doctoral studies.

Registration with C@mpus is the first part of your application as a doctoral researcher. Among other things, the purpose of the registration is

  • to record your personal data and your curriculum for the processing of your application (via the Graduate Academy and the Admissions Office),
  • and to inform you about the status of your application as a doctoral researcher and the status of your enrollment.

You can find detailed information on how to register in the C@MPUS instructions for registration, application and enrollment.

Good to know:
Upon conclusion of an agreement on doctoral studies, you are entitled to use university resources (email, University Library) to the same extent as accepted doctoral researchers. If you wish to exercise this right, you will also have to apply for the account via C@MPUS.

 

Registration, Application, Enrollment of Doctoral Students

Application for acceptance

After you have registered with C@mpus, please submit the following documents on paper directly to the Graduate Academy: 

  • Application for acceptance as a doctoral researcher [de] (please sign the application form)
  • The signed agreement on doctoral studies, including:
    • Work plan and schedule
    • Details on your individual qualification program
  • CV
  • Certified copies of your university degrees, for example
    • the master’s degree certificate including the academic transcript (if you have completed your master’s degree at a university abroad, please also submit your bachelor’s degree certificate and transcript), or
    • the diploma certificate and academic transcript, or
    • the magister certificate and academic transcript, or
    • the state examination certificate and academic transcript.

If the university degree documents are written in a language other than German or English, you must also submit certified translations of these documents.

Please mail the application documents to:

Universität Stuttgart
Graduierten-Akademie GRADUS
z.Hd. Frau Hawlitschek
Pfaffenwaldring 5c
70569 Stuttgart

Alternatively, you can also deposit your documents in the large mailbox in front of the Student Services Center at the same address.

Please note:
During the corona crisis, it may be possible for you to submit simple copies of the application documents first. You will have to submit the corresponding originals / certified documents as soon as the situation allows. In addition, during the corona crisis, you may first submit the application documents by email. You will have to submit the original application documents on paper as soon as the situation allows. Please contact Ms Simone Hawlitschek for more information.

If you are unsure which boxes to check for some of the required information in the application for acceptance as a doctoral researcher, please ask your supervisor. If you have any organizational questions about registration, application, or enrollment, please send an email to Ms Hawlitschek. Ms Hawlitschek is also available for a consultation during the following hours:

Wednesday from 9 a.m. - noon
Room 4.017
Student Services Center
Pfaffenwaldring 5c

Consultation hours are currently held by phone only: +49 711 685-65171

Good to know:
GRADUS will process your application and forward it to the faculty at which you want to study. The decision on your application will be made by the relevant doctoral committee. This may take some time, as the doctoral committees generally meet only three times per semester. We kindly ask for your patience: The faculty will let you know as soon as a decision has been made.

Enrollment

According to the doctoral degree regulations, you are obliged to enroll as a doctoral student as soon as you have received the letter of acceptance from the doctoral committee of your faculty.

To enroll, please upload the acceptance letter to your C@mpus account. Based on the upload, GRADUS will initiate your enrollment if no exception to the enrollment requirement is noted (see note for full-time employees). The actual enrollment will be done by the Admissions Office, which will contact you via C@mpus.

Details on how to enroll are given in the C@mpus instructions for registration, application and enrollment, starting on page 9.

Good to know:
If you are a full-time employee of the University of Stuttgart, you are not obliged to enroll. If you do wish to enroll, please submit the completed and signed declaration for full-time employees [de] to the Personnel Division, along with the other documents.

If you already have a letter of acceptance but have not yet registered with C@MPUS, please register online as indicated and upload a scanned copy of the letter. Then complete the enrollment procedure as described in the C@mpus instructions for registration, application and enrollment, starting on page 9.

If you come from a country which is not a member state of the European Union, you must also submit a residence permit (Aufenthaltserlaubnis) from the local Foreigners’ Registration Office (Ausländerbehörde) in addition to the documents mentioned under “Registration” in order to enroll as a doctoral student.

In order to travel to Germany, you need a visa. Apply for a student applicant visa (Studienbewerbervisum) from a German embassy or German consulate in your home country before traveling. This can be converted into a residence permit after enrollment.

You will need to show proof of health insurance. In some cases, your health insurance from your home country will be recognized. You can obtain information about this from a statutory health insurance provider in Germany, e.g. the AOK, TK or DAK. If you cannot use your foreign health insurance in Germany, you will need to take out German health insurance. The International Office can help you with this.

Further information:

Information on enrollment: Admissions Office for Foreigners and EU Citizens
Advice and support for international doctoral students: International Office
Information about the Deutsche Studentenwerk (German National Association for Student Affairs)

This image shows Simone  Hawlitschek
 

Simone Hawlitschek

Doctoral Degree Admissions Manager

This image shows Admissions Office for Foreign Nationals and EU Citizens
 

Admissions Office for Foreign Nationals and EU Citizens

This image shows Admissions Office: Semester/Tuition Fees
 

Admissions Office: Semester/Tuition Fees

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