With its IT systems, the University of Stuttgart provides the necessary infrastructure to facilitate first-rate and efficient work in research, teaching and administration with digital processes. This includes managing research data from collecting raw data to archiving, enabling creative digital environments for teaching and learning, and improving working processes in the administration.
The goal is a needs-based, reliable, economical and flexible technology
The opportunities of digitalization are assessed jointly within the university and strategically exploited. Students and employees are fully involved in the steps toward digitalization and are trained and advised accordingly. New trends in digitalization - for example in the field of virtualization, but also in the areas of e-learning and e-science - are to be identified early on and, if appropriate, be implemented.
Peer-to-peer strategy advising for university education in the digital age
In cooperation with consultants from the University Forum for Digitalization (HFD), a point plan for implementation was made. In the course of the implementation, the teaching policy of the University of Stuttgart “Teaching and Learning with Digital Formats and Teaching New Skills for the Digital World” as well as a financing plan for an “e-learning starter package” were developed.
Teaching policy of the University of Stuttgart: “Teaching and learning with digital formats and teaching new skills for the digital world”
The teaching policy adopted by the Rectorate is the guideline to which all digitalization measures in teaching can be aligned in the future. The teaching policy emphasizes that the University of Stuttgart sees itself as a classroom university, but encourages all its members to actively and creatively participate in the process of digital transformation, thereby achieving the university's goals.
E-Learning starter package
An outlook for 2019 is given by the Rectorate's “e-learning starter package”, which marks the start of the change project on digitalization in teaching. The focus of the project is not digitalization itself, but the teaching objectives and the needs of the students.
The university network “Digitalization in Teaching” (HND-BW)
21 lecturers at the University of Stuttgart followed the “Virtual Lecture Series” of the HND-BW during the summer semester 18 and the winter semester 18/19. The series covered, among other things, the utilization of forums and wikis in teaching, the activation of students in self-study phases, collaborative learning scenarios and virtual classroom scenarios. The HND-BW has scheduled such a virtual lecture series again for the summer semester 2019.
At the University of Stuttgart, there is great potential for making the management processes more efficient, effective and secure with IT support. That is why we are launching the program “Step by Step Toward Digital Processes”, with the aim of gradually introducing lean, low-paper management processes throughout the university. On behalf of the Rectorate, the Chancellor and the CIO are acting as sponsors. For the time being, the following projects have been launched as part of this program:
Centralized Enterprise Resource Planning System (ERP)
The ERP system is intended to optimally support the financial processes in the central administration, as well as in the departments and central institutions. With this project, the University of Stuttgart can establish end-to-end digital processes, thus ensuring a cross-departmental consistency of processes.
Digital invoice workflow
This project lays the foundations for electronic invoice processing. This will be compulsory, via electronic invoicing for public procurement, as of 2020 in order to be able to receive electronic invoices. The University of Stuttgart takes this EU directive as an opportunity to transfer the existing invoice processing procedure into an electronic process, to be able to process both incoming and outgoing invoices electronically.
Digital travel management
The digitalization of travel management will make it possible to approve travel requests in an electronic workflow and to process claims for travel expenses without media disruption. At the time of reimbursement, travel-related prepayments and advances should already be assigned to a travel ID and be known to the system. In this way, a lot of typing, filing and copying work, as well as internal mailing, piles of paper and the shadow accounting of the amounts that have already been paid for the trip in advance should no longer be needed.
Electronic time recording
The introduction of electronic time recording will help the University of Stuttgart to simplify working time recording and absence planning.