For doctoral researchers: Registering, applying and enrolling

The Act on Higher Education of the Land of Baden-Württemberg (Landeshochschulgesetz, LHG) stipulates that all doctoral degree students must be registered and matriculated. The new doctoral degree regulations implement these requirements.

In order to study for a doctoral degree at the University of Stuttgart, you must be accepted as a doctoral researcher. As a first step, you need to register in order to then be able to submit an application to the Graduate Academy (GRADUS) for acceptance as a doctoral researcher.

As soon as you have received confirmation of acceptance as a doctoral researcher from the faculty in which you want to study, you must enroll at the University of Stuttgart.

As doctoral researchers of the University of Stuttgart, you are obliged to register your doctoral project with the University of Stuttgart’s campus management system C@MPUS.

Registering on C@MPUS is part of your application for acceptance as a doctoral researcher, which is submitted to GRADUS and made to the responsible doctoral committee. In order to register, you have to submit the following documents to the Graduate Academy:

  • a fully completed application for acceptance as a doctoral researcher filled out by machine. If it is not always clear which boxes to check, please ask your supervisor. Please note that applications which are not filled out in full or which are handwritten may mean it is necessary to ask questions, which delays the process.
  • a resumé in either German or English.
  • certified copies of the graduation certificate from your university studies.
  • a completed agreement on doctoral studies signed by your supervisor.
  • If you graduated from a non-German university you will also need the formal equivalence of foreign degrees

Upon conclusion of an agreement on doctoral studies, you are entitled to use university resources (e-mail, university library) to the same extent as accepted doctoral researchers. If you wish to exercise this right, the application for the account will also be made via the registration on C@MPUS.

If you don’t have the required documentation in full when registering, you can submit your agreement on doctoral studies and the application form for the right to use university resources first and submit the remaining documents at a later stage. The status of your application is visible on your account at any time.

Detailed specific information on how to register is given in the instructions on registering, applying and enrolling.

After you have registered, send a completed application form to become a  doctoral researcher as well as the additional documents (which are indicated to you on C@MPUS) in the original or as certified copies by mail (within the university also by internal mail) to:

University of Stuttgart
Graduierten-Akademie GRADUS
z.Hd. Frau Hawlitschek
Pfaffenwaldring 5c
70569 Stuttgart

Alternatively, you can also deposit your documents in the large mailbox in the lobby of the Student Services Center at the same address.

If it is not always clear which boxes to check for some of the necessary details in order to apply for acceptance as a doctoral researcher, please ask your supervisor. If you have any organizational questions about registration and admission, please send an e-mail to Ms Hawlitschek. Ms Hawlitschek is also available for a consultation at the following time:

Wednesdays from 9-11 AM
Room 4.017
Student Services Center
Pfaffenwaldring 5c

GRADUS will process your application and forward it to the faculty in which you want to study. Here, the doctoral committee will make a decision on your application. This may take a few weeks, because the doctoral committees generally only meet three times each semester. Therefore, you should not ask GRADUS about the progress of your application because GRADUS is not in a position to say when each application will be processed by the faculties. The faculty will write to you directly regarding their decision on your application.

Specific information on how to apply is given in the instructions on registering, applying and enrolling from Page 6 onwards.

You must enroll once you have received the letter of acceptance from your faculty’s doctoral committee.

The doctoral committee sends a copy of the letter of acceptance to GRADUS and is stored on your account. If you are not exempt from having to matriculate (see notice for full-time employees), the Admissions Office will then prepare your enrollment and inform you by e-mail that you can now enroll.

Please enroll on C@MPUS again.

Please add the necessary information on C@MPUS and transfer the semester fee as indicated. Print out the application for enrollment, sign it, and send it to the Admissions Office.

If you are a full-time employee of the University of Stuttgart, you are not obligated to matriculate. If you do not wish to do so, please submit a completed and signed declaration for full-time employees to the Staff Division along with the other documents.

If you already have a letter of acceptance but have not yet registered on C@MPUS, register online as indicated and upload a scanned copy of the letter. Then complete the enrollment procedure as described in the instructions on registering, applying and enrolling from Page 9 onwards.

If you come from a country which is not a member state of the European Union, you must also submit a residence permit (Aufenthaltserlaubnis) from the local Foreigners’ Registration Office (Ausländerbehörde) in addition to the documents mentioned under “Registration” in order to enroll as a doctoral researcher.

In order to travel to Germany, you need a visa. Apply for a student applicant visa (Studienbewerbervisum) from a German embassy or German consulate in your home country before traveling. This can be converted into a residence permit after enrollment.

You will need to show proof of health insurance. In some cases, your health insurance from your home country will be recognized. You can find information about this from a statutory health insurance provider in Germany, e.g. the AOK, TK or DAK. If you cannot use your foreign health insurance in Germany, you will need to take out German health insurance. The International Office (e-mail) can provide you with help with this.

Further information:

Specific information on how to enroll is given in the instructions on registering, applying and enrolling from Page 9 onwards.