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Frequently Asked Questions

 

Qustions

Q9: 4-year Bachelor degree
Q29: APS Certificate
Q19: Attestation
Q6: Bachelor Degree vs. Master Degree
Q21: Bachelor Degree Examination Certificate(BDEC)
Q24: (Temporary) Bachelor Degree Certificate (BDC)
Q30: Conditional Admission / Incomplete Documents
Q17: Credits
Q36: De-Registration
Q4: Degrees awarded by German Universities - Study Time
Q33:Delivery of Admission letter
Q13: E-Mail Policy
Q3: English Proficiency
Q28: Funding and Scholarships
Q11: German Intensive Class/Course
Q15: How much does it cost to Study in Stuttgart
Q27: INFOTECH program
Q1: International Non-European Students: Bachelor with less than 4 years. Previous Education recognized by Uni
Q23: Letter of Motivation
Q12: Overall Average, Grade, GPA, Marks, Best/Max GPA and Pass GPA
Q8: Shift of Admission
Q7: Step 1 Qualification
Q18: Step 2 Documents
Q25: Student Dormitories
Q34:"Studiengangwechsel"
Q20: The Importance of Deadlines
Q32:Transfer of Credits (Recognition of Exam Performances)
Q22: Translation of Documents
Q31: Verification, Certification, Attestation of INFOTECH Documents
Q35: Translation of documents
 

 

http://www.uni-stuttgart.de/studieren/studium/admin/exma/index.en.html

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Q & A
Q36 Q: De-Registration (Exmatrikulation) A: As soon as you have received the finishing statement of your Bachlor, you can/should de-register (exmatrikulate) as a student from the university. The finishing date is printed on each and every document you receive along the finishing document set. Please check this page for information how to

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Q35 Q: Translation of documents A: INFOTECH accepts the certified orginal translations of documents issued by sworn translators. For a list of sworn translators you may refer to your local authorities or representatives of your country such as ambassies.

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Q34 Q: "Studiengangwechsel" - Change of Study Program and/or change of University A: INFOTECH is an admission-restricted program, i.e. no one can be admitted without being selected in competition by the admission commission. This procedure applies also to students who whish to change their study program or the university, called "Studiengangswechsler". Therefore, first step is always the application for admission. If selected for admission, the student can ask for transfer of credits, see FAQ 32. Typically first semester courses cannot be substituted by transfer from external.
Q33 Q: Delivery of Admission letter A:Delivery of admission letters is done in two ways. Firstly as pdf attached to the delivery notice. Secondly as original by postal service. We need to use the standard air-mail postal delivery service of 'Deutsche Post'. Deutsche Post works with the national standard or national government post service organizations for the final delivery. This standard service does not include any 'tracking' number nor the possibility to track delivery. We are not allowed to use courier services for delivery. Applicants may ask local courier services for pick up the documents at INFOTECH Office on their own expenses.

Delivery times for the documents by postal service cannot be predicted. Two to three weeks are not unusual.

Envelopes used are typically plain white without any INFOTECH logo. The address field has a top-line with the text 'INFOTECH Office'. The stamp is a bar-code authorized by Deutsche Post.

You may ask for an attested copy of the admission letter to be sent once more through postal service, if the original did not arrive. We also recommend to double-check the postal address given for completeness and correctness.

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Q32 Q: Transfer of Credits (Recognition of Exam Performances) A:Transfer of credits is regulated by §19 Study and Exam Regulations, implementing the requirements of State University Law §36a pursuant to EU Lissabon Convention.
  1. Student has to request recognition
  2. Prerequisite: Enrolment in Stuttgart
  3. A maximum of 50% of the credits of the Master of Science examination (60 CP) can be transferred
  4. Master Thesis Project cannot be transferred
  5. finallly: The course to be transferred needs to be essentially equivalent (in terms of contents, learning outcome and scope) to the module (course) of the INFOTECH Master program to be substituted

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Q31 Q: Verification, Certification, Attestation of INFOTECH Documents A: Basically, the University of Stuttgart is a state university of the state of Baden-Wuerttemberg. She has the right to issue final Master documents on their own, stamped with the great code of arms of the state of Baden-Wuerttemberg. It means, there is no further action necessary to use it anywhere and for any purposes. Now, if necessary several means can be taken:
  • Verification: We understand verification as the act of certifying that a presented document is genuine, not altered and not tampered with. Our transcripts have a verification code in the footline for online verification requests.
  • Attestation: Attestation is used to certify that a copy is a true copy of the document in question. Attestation can be done by many institutions (e.g. notary publics, courts, embassies) and of course the University of Stuttgart itself (INFOTECH Office). As a special service, esp. for the USA, INFOTECH Office offers also the service of sending the attested copy in sealed envelope to the recipient.
  • Certification: Some countries/institutions require a certification. Certification is a kind of act of not only stating that the document is genuine, but also that it is issued legally. Two methods are in use. If the embassy of a country needs to certify a German public legal document it bases its statement on a statement of the [de] externer Link Bundesverwaltungsamt in Cologne. The Bundesverwaltungsamt bases its statement on a statement of the Ministry of Education in the federal state the university is in. In the INFOTECH case thats the [de]  externer Link Ministerium fuer Wissenschaft, Forschung und Kunst Baden-Wuerttemberg - further short  «Ministry». So the path is: 1) ask the Ministry, 2)ask the Bundesverwaltungsamt, 3) ask your embassy. The second method, esp. required in parts of eastern Europe, Middle East and Latin America is the Apostille according to the convention of The Hague, 1961. The Ministry will do that.
These informations should only serve as starting point. They are, by no means, comprehensive.

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Q30 Q: Conditional Admission / Incomplete Documents A: The decision process for granting admission has two elements: The admission commission of the Master program INFOTECH selects the candidates for admission based on academic performance, seat capacity and other criteria. Those who have been selected have to pass a second process for checking legal admission requirements according to INFOTECH admission regulation and the externer Link University Law of the State of Baden-Wuerttemberg. These legal requirements are mainly the proof of first level degree (Bachelor degree certificate) from a - in Germany - globally recognized Higher Educational Institution, see externer Link the anabin database and the English Language Proficiency proof.

If all these requirements are met at day of step 2 evaluation an Unconditional Admission Letter (UAL) will be issued. This letter allows for enrolment into the program any time in September or October.

Now, if one of the compulsory documents is not available at step 2 evaluation day (esp. Degree Certificate and Language Proof), but it's the belief of the admission commission that the documents will be available at time of enrolment (September/October) a Conditional Admission Letter (CAL) can be issued. With a CAL you need to present the missing document(s), stated in the admission letter, to the admission officer at enrolment in Stuttgart. In that case, please do not send these documents after step 2 deadline to Stuttgart. Once issued, the CAL will not be converted to UAL.

The same procedure is applied for missing APS or Konkour document at time of Step 2 evaluation.

It should be noted however, that for the Visa application, the German embassies may request these documents even if we granted conditional admission.

Please see also Q24.

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Q29 Q: APS Certificate A: The Academic Evaluation Centers (Akademische Pruefstelle - APS) are located at the externer LinkGerman Embassy in Beijing, P.R. of China , externer LinkGerman Embassy in Hanoi, Vietnam and externer LinkGerman Embassy in Ulan Bator, Mongolia .
The APS issues a certificate which is a compulsory condition for admittance to any Master Program of the University of Stuttgart, including the INFOTECH Master Program. This rule apply for all applicants using a Bachelor degree of a chinese, vietnamese or mongolian University.
The APS as original has to be attached to the step 2 application documents. If not available before step 2 deadline, the APS might be presented at time of enrolment (September/October). In that case the admission letter will be conditional. Please choose only one of those two possibilities and do not send the APS certificate after step 2 deadline.

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Q28 Q: Funding and Scholarships A: The Universitaet Stuttgart is not in a position to award scholarships to students of Master programs. 

1. Scholarships offered by the externer LinkDAAD (German Academic Exchange Service) . This must be done approx. one year prior to the start of the studies in Germany through the German embassy in the home country.
2. For a list of other national and international funding agencies please also check:
externer LinkOpen Society Institute
externer LinkKatholischer Akademischer Auslaender-Dienst
Scholarships Organizations, Courtesy of the International Office
3. Student Assistant Job, Teaching Assistant for a maximum of 20 hours a week at one of the institutes of the Universitaet Stuttgart.
4.) Job outside of the university for a maximum of 120 days per calendar year.
For cases 3 and 4 holds: There is absolutely no guarantee to get such a job. Chances increase with working knowledge of the German language. These jobs usually come up at short notice and they can only be spotted being in Stuttgart. It is strongly recommended not to count on this source as the only financing means for year two. For year one you anyhow have to show in almost all embassies (except you have an EU citizenship), in order to get a visa, financial means for one year in the range of 12*700=8,400.00 EUR). It is strongly recommended to check the embassies' homepages. Scholarship holders with public funded scholarships are exempted.

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Q27 Q: INFOTECH Program A: The INFOTECH Master study commission has defined a curriculum for the INFOTECH Master. This curriculum defines a set of lecture courses, seminar, lab etc. for each of the three specialization (majors) a student can select from. To take up the studies, prospective students have to be admitted to the INFOTECH Master study program. Each year INFOTECH admits a batch of new students to the study program starting winter terms. That's what we call a PROGRAM. So a program is defined by the year of intake (Program Year) i.e. PY09 defines Program Year 2009, which starts winter term

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Q25 Q: Student Dormitories A: The approximately 20,000 Students of the University of Stuttgart stay at some 5,000 student dormitories owned and operated by theexterner Link'Studentenwerk Stuttgart (SWS)', private residential rooms, at home in Stuttgart and the Stuttgart region. The SWS is the central students service organization for all higher educational institutions in the Stuttgart area. It also means, that the 5,000 student dormitories are shared between the 10 higher educational institutes in Stuttgart.

The admission to INFOTECH, the 'seat' in the program does NOT include a student dormitory.

With the admission statement, admitted students will receive information on how to order a student dormitory. The organizational questions will be handled by the INFOTECH office. A deposit and a down payment for the first month's rental fee may be requested.

On cost index 2006, the rental fees per month are between EUR 250.00 and 300 (w/o linen and linen service) and deposit and down payment may account to EUR 600.00. 

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Q24 Q: (Temporary) Bachelor Degree Certificate (BDC) A: It is requested by law, that the university administration has to make sure, that the applicant possesses a first level academic degree (the Bachelor Degree) at time of enrolment, which is September/October. For the selection of candidates in step 2, this document has no importance. However, the academic admission commission needs to have a statement, that the Bachelor Degree Certificate (BDC) can be shown at time of enrolment. If the final document is not yet available, step 2 allows for the following possibilities:
  • Statement by the university, that the degree will be conferred at the next convocation (which should be in time, otherwise its useless).
  • Statement, that the student is expected to finish in time or until when.
In these cases, the degree certificate has to be presented to the enrolment officer.

The statement, that someone is a student in e.g. 6th year does not satisfy. It's not telling anything about the probability to finish in time. 

The BDC may be combined with the 
BDEC

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Q23 Q: Letter of Motivation A: A 'Letter of Motivation' is a document of a half to a full page length describing the motivation to study INFOTECH and to study at the University of Stuttgart. It is important to describe the vision about your personal future. Where do you want to go? Why is the context and contents of the Master Program INFOTECH supporting this personal vision. Why do you believe is Germany and the University of Stuttgart the right place to prepare for your future.

Please don't tell us that we are the 'greatest'. Don't repeat the 'marketing' statements of our home page. In general, don't tell us things we already know.

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Q22 Q: Translation of documents A: In order to be able to check the documents of the step 2 application process, all these documents have to be either in English or German language. Documents in a different language (typically national language) have to be provided as copy of the original and translation to English language. 

Translations have to be attested by 'official translators'. Official translators are typically those, which are either
- registered by the embassies/consulates
- sworn-in at courts
- accredited by the ministries.
Attested copies of documents in English language, issued by the same organizations as the original documents in national language, are accepted as well.

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Q21 Q: Bachelor Degree Examination Certificate (BDEC) A: In almost all systems we know, the awarding of a Bachelor degree is bound to a number of conditions defined by the study regulation. These conditions are typically a number of examinations to be passed, credit points to be earned and project work. Now we call the collection of all these events as required by the study regulation and the resulting marking or grade the "Bachelor Degree Examination". The Bachelor Degree Examination is therefore characterized by three distinctive elements:
  • The 'Passing' statement ("Mr./Ms. xyz has passed the Bachelor of ... Examination ...")
  • the Examination result ("..in second class (upper).. with GPA ..")
  • the Examination date (".. on January 10, 2004")

The importance is with the statement given by the University, not the document as such, i.e. the statement may be given on different kind of document or combined with the BDC.

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Q20 Q: The Importance of Deadlines A: There are two deadlines of the admission process with a specific importance, Step 1 and Step 2 deadline. To understand the importance of keeping these deadlines, a short view on the activities going on around the deadlines is given.

Admission to INFOTECH is
-> Competitive
-> non-discriminating and fair
-> governed by the academic admission commission

As we have more applications as seats, we have to select. Selection is based on a number of academic data. Applicants compete for these seats with their academic data. And there is only one point in time, the admission commission meeting day, at which this takes place. All eligible applications are �competing� on this day for selection. Each application, which we would consider after that day, would be selected without fair competition with the other entire. It�s like a sports event and after the final somebody would come up with another high jumper and he/she would get a gold medal without fighting in competition.

It is therefore of prime importance to match the deadlines. We have, notwithstanding the fact that a small contingency is built into the process, no chance to accept any application after deadline. And in view of fair and equal treatment of all applications, the reason for not meeting the deadline has no importance. Late is late- full stop.

It is also clear that we cannot give any premature statements about being admitted or not. The admission commission at that day decides, and before that day everybody has a chance, with different probabilities, but a chance.

The purpose of the step 1 evaluation is, to invite only those applications for step 2, which have a real chance of being accepted for admission. If somebody missed the step 1 application deadline, there is chance to proceed directly to step 2. However, it should be noted, that this does not constitute any advantage over regular step 1 application. This step 2 application will first be judged using the criteria for the step 1 evaluation of this program. Only those 'direct' step 2 applications will be considered, which would have passed step 1 evaluation if delivered in time as step 1 application. Please also note, that step 2 application documents will in no case be returned to the sender.

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Q19 Q: Attestation A: Attesting is the act of certifying that a copy is a 'true' copy of the original. Attesting or attestation is typically done by putting a stamp with words like 'this is a true copy of the original' on the copy, a second stamp identifying the organization or person standing for the statement and has the hand-written signature of the attesting person.
Not every 'private' person can be accepted for attestation. Persons, which by virtue of their business or position qualify for attestation, are lawyers, notary public, embassies and consulates as well as state authorities. We accept further the registrars of universities, deans of faculties and directors of public schools.
Documents, which are requested to be attested, never can be send by fax or e-mail! We also do
    not
accept color copies!

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Q: Step 2 Documents A: For the step 2 application, the following documents are compulsory. A (AT) denotes, that the documents have to be attested. Attestation, see also Q19 can be done, by the issuing authority, the university registrar, deans of faculties, directors of schools/colleges lawyers, advocates and notary public.
  • Application Form
  • Q24 If the BDC is not yet available, a statement of the university about the expected finishing date can be used for step 2. In that case, it may be needed to show the BDC at time of enrolment. 
  • Bachelor Degree Examination Certificate BDEC (AT) see also Q21
  • Final/Temporary Transcript (AT). If the final transcript is not yet available, a temporary may be used for step 2. In that case, it may be needed to show the final transcript at time of enrolment.  
  • TOEFL/IELTS test results. If your education was fully in English, then we kindly ask you to send us a statement from your university confirming that. In that case you do not need to provide the TOEFL/IELTS test.
  • 2 reference letters from persons who know you and your capabilities (e. g. professors of your university).
  • Curriculum vitae
  • Letter of Motivation
  • Copy of your passport.

 

It should be clearly stated, that attestation (some people call it certification) of documents is done in order to prove that the document in question is a true copy of the original. To do this the person doing the attestation typically stamps and signs the copy, or puts a seal on the copy. Now, faxing such a copy does not make sense, as it inverts the whole thing. A fax is nothing then a copy of the original, which needs to be attested.

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Q17 Q: Credits A: INFOTECH follows the ECTS (European Credit Transfer System) for assigning credits.
The minimum credits to be achieved in regular Courses, Lab, Seminar, Internship and Master Thesis are 
  • 114 ECTS credits for program INFOTECH'00 (students taking up their studies up to and including winter term 2008/09)
  • and 120 ECTS credits for program INFOTECH'09 (students with intake winter term 2009/10 and further)

 This is in-line with government regulations, which allow a maximal �burden� of 30 credits/term.

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Q15 Q: How much does it cost to Study in Stuttgart A: Please see the pdf document Cost of Living (CoL).

Have in mid, that the amounts given allows a moderate standard of living. There are some opportunities for student jobs, however in planning your study here, don�t rely on a student job for financing.

During the VISA process, both the local embassy and the Aliens Office in Stuttgart may need a proof of your financial plan, as they have to make sure, that you have enough funds to pay for study on your own. They may not accept as statement, that you will collect funds by student jobs.

The German student affairs association (Deutsches Studentenwerk) offers a specially developed value-for-money service package for foreign students, which substantially help foreign students, begin their studies and life in Germany. For further information, please click externer Linkhere.

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Q13 Q: E-Mail Policy A: In those days of threat by Viruses, Trojan Horses and Worms we apply a strict policy with regards to e-mails:

Basically we distinguish two types of mails

  • mails which ask for information
  • mails, which aim at changing your application/admission information or status

The first type could be answered by using standardized reply text modules or by inserting text into the original mail. In this case our reply is for information only and does not constitute any binding for us. Answers imbedded in the received mail-text may be signed of with the initials 'MW'.

The second type will always be answered by a message with the introducing text 'THIS IS AN OFFICIAL MESSAGE OF ..', followed by your reference number, a message number and the date.

All e-mails we send you are of plain text type - no html, sometimes with attachments of type '.txt�,'.gif' or '.jpg'. Always be suspicious on different kinds of e-mails bearing our e-mail address.

On the other side, we are only opening/reading e-mails with no attachments at all or with attachments of type '.pdf','.txt', '.gif' or '.jpg'. Be sure not to include any other type of attachment. 

Please make sure, that your e-mail address is working and your e-mail box is not full. We are not able to retransmit e-mails in case we get a negative response.

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Q12 Q: Overall Average, Grade, GPA, Marks A: There are several systems around, which are used for allocating marks to exam performance.

In almost all systems, single individual examinations receive a grade (also called marks or marking). This grade is listed on something, which may be called marks sheet or transcript. In many cases a �weight� of this individual grade is expressed by associated Credit Points.

The overall average grade is the (weighted) average of the individual examination grades, which counts for the Bachelor degree, i.e. the �Bachelor Examination� as a result of the averaged individual results, receives the Overall Average (Grade).

Now if this is a weighted grade (i.e. CreditPoint*Grade divided by sum of CreditPoints) in many systems it is called Grade Point Average (GPA) or Cumulative Grade Point Average (CGPA).

The numerical systems used differ mainly in the highest grade obtainable; examples of scales are 100%, 20, 5.0, 4.0.

Now in applying for the program use the value given on your transcript/certificate. Don�t worry about average or weighted average. If you have to calculate the value by yourself use the weighted principle for the average whenever possible. If Credit Points are given, the weighted principle should apply.

It is obvious, that non-numerical grades like 'passed' cannot contribute to the average.

Each grading/marking system has a best/maximal or end of scale value (e.g. 4.0, 100, 20...). This is the value to determine the grading scale ([GPA Scale] in step 1 form). The term highest possible value refers to the scale and not to the best values achieved by someone in class. [GPA Pass Level] refers to the lowest value on the scale to successfully pass the Bachelor examination and being awarded the Bachelor degree.

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Q11 Q: German Intensive Class/Course A: Master's students do not need to know German when embarking on their Master's program. As of program INFOTECH'09 students have to proof German proficiency at time starting the Master Thesis project (which itself is done in English). 

It sounds like a good idea - if you are on beginners level for German - to use the time upfront the first semester (September) to attend the free-of-charge German Intensive Course. This German Intensive Course lasts for six weeks and is designed specifically for the needs of Master's students. The course is taught by the staff of the Department of Intercultural Training of the Universitaet Stuttgart. 

Please note the following rules:

  • Participation in the language courses requires regular presence in the classes. Any participant who misses class more than three times (intensive courses) without excuse will be expelled from the course.
  • Attendance to the German course has to be requested by a special form, the GRF, sent to all admitted applicants.

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Q9 Q: 4-year Bachelor degree A: INFOTECH admission regulations require candidates to have a qualifying Bachelor degree with a regular study time of 4 years. This requirement is independent of the term structure of the University awarding the degree (i.e. 2 terms or 3 terms). It implies, that the 4-years cannot be split over more than 1 university, except they have a common curriculum. Combining a 2 or 3 years bachelor with a master does NOT create a 4-year Bachelor.

The time frame of 4-years represent a certain amount of hours spent on the academic subjects and therefore a certain knowledge level. To qualify, it�s sufficient to have the proof by the awarding university about the regular study times; individual study times have no influence. Country specific exceptions from the rule may apply. See separate QaA.

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Q8 Q: Shift of Admission A: In case you can not take the admission for a specific program the following holds:
  • The admission awarded by the university is always for a specific term (e.g. winter term 2013/14). The admission letter clearly states for which term the admission is valid. In other words, the Admission Letter is void for all other terms.
  • Necessary step in case of a shift request: You need to request the shift by sending an e-mail before year-end of the program you applied, e.g. for PY14 it is 31st of December 2014. Shift is only possible to the next program, e.g. PY14 to PY15, and only once.
  • In any case, after a "shift",  the known procedure for admission letter, dormitories, German class etc. restarts 
  • At year-end (December 31st) of the program year the admission letter was awarded (e.g. Dec 31st, 2014 for PY14) all application documents - according to personal data protection laws in Germany - have to undergo destruction of personal data.

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Q7 Q: Step 1 Qualification A: Step 1 qualification is actually subdivided in two parts. In a step 0 we check the step 1 �Qualification for Application for Admission� Basic Data (BD) versus the INFOTECH requirements. This is done shortly after receipt of the step 1 e-mail in order not to waste your time until step 1 deadline.

The data we check are:
  • Type of Degree: Non-compliance disqualify
  • Study Field: Non-compliance disqualify
  • Regular study time for Bachelor: Non-compliance disqualify (exceptions see separate topic)
  • English Proficiency: If not given we request to supply until step 1 deadline


The GPA provided plays an important role in our step 1 evaluation procedure which takes place shortly after step 1 deadline.

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Q6 Q: Bachelor Degree vs. Master Degree A: INFOTECH is a Master program which builds on fundamental knowledge of subjects like Electrical Engineering, Computer Science and Higher Mathematics. These fundamentals are typically taught in Bachelor programs. Master programs are more on advanced subjects. Students with a Master in a qualifying field, but with a Bachelor in a non-qualifying field, usually do not have the fundamentals required. That�s why a Master degree does not compensate a Bachelor degree in a qualifying field.
As a consequence, the Bachelor degree should be given on the application form rather than the Master degree.

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Q4 Q: Degrees awarded by German Universities - Study Time A: As an exception to the rule, that only 4-years Bachelor degrees are accepted: Bachelor degrees from German Universities as well as Diploma-Degrees like Dipl.-Ing (BH/FH) with a regular study time of 3-years are accepted.

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Q3 Q: English Proficiency A: Proof of English Proficiency is a prerequisite for admission. Currently we accept 
  • TOEFL computer based with 213 points or better,
  • TOEFL paper-based with 550 points or better, 
  • TOEFL Internet based with 80 points or better, ETS
  • IELTS with band 6.0 or better, Cambridge English/
  • CAE/CPE Certificate in Advanced English/ Certificate of Proficiency in English Cambridge English/
  • 'MoI' (Means of Instruction) i.e. a statement by the undergraduate university that the bachelor was entirely taught in English

The nationality of a country, whose official language is English is NO proof of sufficient English proficiency.
TOEFL institutional test results cannot be accepted.

If the test results are not in time available to meet Step 2 deadline, add a proof of registration with the application package. In that case the admission letter will be conditionally, requesting the proof of fulfilling the above requirements at time of enrolment.

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Q1 Q: International Non-European Students: Bachelor with less than 4 years. Previous Education recognized by University A: If the University awarding the Bachelor degree recognizes previous studies, but has in general a 4-years Bachelor program, then this is accepted.

The university has to certify, that the regular study time for the degree is 4 years. The GPA or overall average is that what is defined by the university awarding the degree. They have to decide how to handle previous study results.

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